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CAT Grade 10

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Treat all computer equipment with care. ... Practice 6 DTP WORKSHOP / MOCKINGBIRD MUSIC (5-15) Creating Footnotes and Endnotes ... – PowerPoint PPT presentation

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Title: CAT Grade 10


1
CAT Grade 10
  • Introduction

2
Classroom Rules
  • Show respect for yourself, your peers, and your
    teaching staff.
  • Treat all computer equipment with care.
  • All assignments must be handed in on time and
    completed to the best of your ability.

3
Procedure for Saving Work
  • All notes are to be typed as I give them and
    saved in your account in a separate folder marked
    ICS.
  • All assignments and projects are to be saved as
    well (please save as you work to avoid losing
    information).

4
Word Processing
5
Assessment Expectations
  • The purpose of this unit is to learn as much as
    possible about proper formatting of word
    processing documents, therefore each assignment
    will be marked according to how accurately you
    follow the directions.

6
What is a Word Processor?
  • An application that is used to produce easy to
    read, professional-looking documents, such as
    letters resumes, and research papers.

7
Terms
  • Edit to make changes to
  • Format modify the look of

8
Title Bar
Menu Bar
Tool Bars
Rulers
Status Bar
9
The Assistant Help Menu
  • The rule is
  • if you do not know how to do something, first ask
    the assistant or use the help menu, then ask the
    person beside you (not your friend across the
    room) then ask me.

10
Auto Spelling and Grammar Check
  • Spell check is a beautiful thing most of the
    time.
  • When a red wavy line appears under a word, WORD
    recognizes that it is spelled incorrectly.
  • Right-click on the word to choose from a list of
    suggested words.

11
Copying and Pasting Text
  • There are times when text needs to be repeated in
    a document or transferred from another document.
  • Instead of retyping the text, it can be
    duplicated using the Copy and Paste commands from
    the edit menu.

12
  • Another way to select the Copy or Paste command
    is to right-click on the highlighted text.

13
Moving Text
  • Text can be moved from one place to another using
    the Cut and Paste commands

14
Using the Office Clipboard
  • The Office Clipboard is a special clipboard that
    stores up to 12 different cut or copied items,
    which can then be pasted individually or all
    together.

15
  • Selecting the Copy command a second time,
    immediately following the first Copy activates
    the Office Clipboard.

PARTY DIRECTIONS Practice 2
16
Finding Text in a Document
  • The Find command from the Edit menu is used to
    scan a document for search text that may be a
    single character, word, or phrase

17
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18
  • When a word is entered as the search text, WORD
    starts searching from the current cursor position
    and continues through the document looking for
    the search text.

19
  • If a match is found, WORD stops searching and
    highlights the found text.
  • Selecting Find Next continues the search.

20
Finding Special Characters
  • Special characters such as tab and paragraph
    characters can also be located using the Find
    command.
  • This is often used when wanting to search for a
    word at the beginning of a paragraph.

21
Practice 3 (5-6)
22
Replacing Text
  • The Replace command from the Edit menu is used to
    locate text and then change it to other text.

23
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24
  • Selecting Replace starts searching from the
    current cursor position for the first occurrence
    of the search text, which is then highlighted.
  • Selecting Replace changes the highlighted text to
    the replace text.

25
  • The replace All button will automatically replace
    all occurrences of the search text with the new
    text.

26
Using the Thesaurus
  • A thesaurus is a collection of synonyms.
  • A list of synonyms can be displayed for a word by
    highlighting the word and then selecting the
    Thesaurus command from the Language submenu in
    the Tools menu.

27
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28
Practice 4 DTP WORKSHOP (5-10)
29
Paragraph Formats - Indents
  • Margin settings apply to an entire document and
    cannot change from paragraph to paragraph.
  • Indents can be used to alter widths of individual
    paragraphs.
  • often used for quotations

30
  • Select the Paragraph command from the Format menu.

31
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32
  • Setting an indent affects only the paragraph that
    contains the cursor.
  • Multiple paragraphs can be formatted together by
    highlighting them and then applying the indents.

Practice 5 DTP WORKSHOP (5-12)
33
Paragraph Formats Special Indents
  • A paragraph can be formatted so that the first
    line is indented differently from the rest of the
    paragraph.
  • A hanging indent is often used for lists,
    outlines, or bibliography entries.

34
  • A hanging indent is when the first line of a
    paragraph is farther to the left than the rest of
    the paragraph.

35
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36
  • A hanging indent can also be created by dragging
    the hanging indent marker on the ruler.

hanging indent marker
37
Creating Lists
  • Bulleted Lists
  • Each item in a bulleted list is a separate
    paragraph formatted with a hanging indent.
  • WORD automatically formats the paragraph with a
    hanging indent and adds a tab and a bullet
    character.

38
  • The bulleted items can be further indented by
    clicking on the Increase Indent button.

39
  • Numbered Lists
  • Numbered lists are used to show a priority of
    importance
  • Ex. steps in directions
  • Highlight the paragraphs and then click on the
    Numbering button.

Practice 6 DTP WORKSHOP / MOCKINGBIRD MUSIC
(5-15)
40
Creating Footnotes and Endnotes
  • Research papers and reports often include
    footnotes or endnotes to document sources.
  • Select the Footnote command from the Insert menu.

41
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42
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43
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44
  • Footnotes appear at the bottom of each page of a
    document, below a separating line.
  • Endnotes appear separately on the last page of
    the document.

Practice 7 DTP WORKSHOP (5-17)
45
Assignment 1A
  • Using the blue text, properly format the document
    provided, as an unbound report following all
    spacing and formatting rules.
  • You must also create a properly formatted
    bibliography from the info provided in the
    footnotes.

46
  • Format bibliographies 1 and 2 on separate pages
    following the report.

47
Inserting Time Stamps
  • Time Stamps include the current date and time a
    document was either created or revised.
  • Select the Date and Time command from the Insert
    menu.

48
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49
  • A time stamp will be placed at the current cursor
    position.
  • A time stamp can also be placed in a header or
    footer and will be updated automatically.

50
Adding Graphics to a Document
  • Including graphics usually makes a document more
    interesting.
  • Graphics can be found in Clipart, on file or
    on-line.
  • Select the ClipArt command from the Picture
    submenu in the Insert menu.

51
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52
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53
  • Clicking on a graphic displays a pop-up menu.
  • Clicking on the Insert clip button inserts the
    graphic at the current cursor position.

54
  • Once the graphic is inserted into a document,
    clicking once on it displays handles for resizing.

55
Creating Columns
  • Columns are commonly used in newspapers,
    newsletters, and magazines.
  • Select the Columns command from the Format menu.

56
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57
  • The number of columns per page can be chosen by
    either selecting one of the Presets options or
    typing a number in the Number of Columns entry
    box.

Practice 9 DTP WORKSHOP (5-22)
58
Assignment 1
  • Complete Exercises 5, 9, 12,14 - 16.
  • Be sure to follow ALL directions.

59
Using Tables
  • Tables are used to make information easier to
    read and understand.
  • Information can be arranged into a table
    structure.
  • Rows are horizontal and columns are vertical.

60
  • The intersection of a row and a column is called
    a cell.
  • Place the cursor in the desired location and then
    select the Insert Table button on the toolbar.

61
  • A grid of squares is displayed. Moving the
    pointer over the squares highlights how many rows
    and columns you want in your table.

62
  • Table structures can also be inserted into a
    document by selecting the table command from the
    Insert submenu in the Table menu.

63
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64
Formatting the Cell Contents
  • Alignment of text or character formats are
    accomplished similarly to regular WORD text.

65
Formatting Tables
  • Table formats include the height and width of
    rows and columns.
  • A column or row can be altered by dragging the
    boundary to the desired height or width.

66
  • Columns and rows can be added or deleted at any
    time.
  • Place the cursor in a cell and then select the
    Insert or Delete command from the Table menu.

67
Practice 1 - Volcanoes
68
Inserting Special Characters
  • There are many characters available in WORD that
    do not appear on a key on the keyboard.
  • Ex. Greek letters (?), degree symbol (), etc.

69
  • Select the Symbol command from the Insert menu to
    display special characters.

70
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71
Applying Built-In Styles
  • A built-in style is a named set of character and
    paragraph formats.

72
  • Styles help you produce documents with a
    consistent look which helpful if the document is
    quite lengthy.
  • A built-in-style is applied to a paragraph by
    placing the cursor in the paragraph and then
    selecting the style.

73
  • Other built-in-styles are available by selecting
    the Style command from the Format menu.

74
Practice 2 VOLCANOES (6-7)
75
Creating a Table of Contents
  • A table of contents lists the headings and the
    subheadings of a document and the corresponding
    page numbers.
  • Select the Index and Tables command from the
    Insert menu.
  • Then select the Table of Contents tab.

76
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77
  • Choose the type of table of contents from the
    Formats list.
  • Each entry in a table of contents is a hyperlink
    to the corresponding heading in the document.

78
Updating a Table of Contents
  • Select the table of contents and then press the
    F9 key to display the Update Table of Contents
    box.
  • You can choose to update page numbers only or the
    entire table

79
Creating Sections in a Document
  • Some documents may need to have several different
    page formats.
  • In order to do this the document must first be
    divided into different sections.
  • A document is divided into sections by inserting
    a section break.

80
  • A section break is inserted at the current cursor
    position by selecting the Break commands from the
    Insert menu.

Practice 4 VOLCANOES (6-12)
81
Using Section Headers and Footers
  • A document divided into sections can have
    different header and footers in each section.
  • Place the cursor in the header or footer box and
    then deselect the Same as Previous button on the
    Header and Footer Toolbar.

82
  • Any existing header or footer text can be deleted
    and the new header or footer text typed.

Practice 6 SPACE TRANSMISSIONS (6-18)
83
Assignment 2
  • Complete Exercises 2, 5, 10.

84
Word Processing Project
  • Newsmakers See handout.

85
Envelopes and Labels
86
Envelopes and Labels
87
Mail Merge
  • Mail Merge will
  • create a word processing document and combines it
    with a database containing other info,
  • allow documents to be personalized for specific
    needs,

88
Mail Merge
  • make envelopes, letters, awards, mailing labels,
    etc,
  • print the documents inserting the data in the
    correct location.

89
Mail Merge
90
Mail Merge
91
Mail Merge
92
Step 1
  • Go to TOOLS, select MAIL MERGE, select
    CREATE-FORM LETTERS.
  • Create the document leaving the database
    information blank (the info will be inserted
    later).

93
Step 2
  • Go to TOOLS-MAIL MERGE, select DATA SOURCE-GET
    DATA-CREATE DATA SOURCE
  • Select the fields that will organize data into a
    database.

94
Step 2
  • Use the fields that are given or create fields to
    suit individual needs.

95
Step 3
  • Go back to the word processing document and
    insert the fields in the appropriate locations.
  • Use INSERT-MERGE FIELD from the tool bar.

96
Step 4
  • Click on the ltltABCgtgt symbol from the new toolbar
    to view the merged document.

97
Step 5
  • Click on the ltltABCgtgt key again to go back to the
    document and make any necessary revisions.

Practice 4 CONCESSION STAND (15-9)
98
Mail Merge
  • A Query may be used to select any specific
    records before merging the information.
  • Ex. You may want to select only those people with
    a phone number beginning with 72or select people
    in the Brandon area.

99
Mail Merge
  • Use the special toolbar to access the Help menu,
    check for errors, or merge to the printer.

100
Mail Merge and Envelope Assign
  • Write a form letter to your relatives about
    whats new with your family.
  • You must have 15 fields in your letter and 10
    relatives in your database
  • Create an envelope for each one as well.

101
Mail Merge Certificate Assign
  • Create a mail merge database with all the
    students in the class. Include their first and
    last names, sports, drama, music and favorite
    activity.

102
Mail Merge Certificate Assign
  • Then create a certificate with the school logo,
    school name, title, Certificate of Excellence in,
    date, and insert the fields.
  • Use word art and borders
  • Print the source and certs. 2, 7, 12
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