Title: CAT Grade 10
1CAT Grade 10
2Classroom Rules
- Show respect for yourself, your peers, and your
teaching staff. - Treat all computer equipment with care.
- All assignments must be handed in on time and
completed to the best of your ability. -
3Procedure for Saving Work
- All notes are to be typed as I give them and
saved in your account in a separate folder marked
ICS. - All assignments and projects are to be saved as
well (please save as you work to avoid losing
information).
4Word Processing
5Assessment Expectations
- The purpose of this unit is to learn as much as
possible about proper formatting of word
processing documents, therefore each assignment
will be marked according to how accurately you
follow the directions.
6What is a Word Processor?
- An application that is used to produce easy to
read, professional-looking documents, such as
letters resumes, and research papers.
7Terms
- Edit to make changes to
- Format modify the look of
8Title Bar
Menu Bar
Tool Bars
Rulers
Status Bar
9The Assistant Help Menu
- The rule is
- if you do not know how to do something, first ask
the assistant or use the help menu, then ask the
person beside you (not your friend across the
room) then ask me.
10Auto Spelling and Grammar Check
- Spell check is a beautiful thing most of the
time. - When a red wavy line appears under a word, WORD
recognizes that it is spelled incorrectly. - Right-click on the word to choose from a list of
suggested words.
11Copying and Pasting Text
- There are times when text needs to be repeated in
a document or transferred from another document. - Instead of retyping the text, it can be
duplicated using the Copy and Paste commands from
the edit menu.
12- Another way to select the Copy or Paste command
is to right-click on the highlighted text.
13Moving Text
- Text can be moved from one place to another using
the Cut and Paste commands
14Using the Office Clipboard
- The Office Clipboard is a special clipboard that
stores up to 12 different cut or copied items,
which can then be pasted individually or all
together.
15- Selecting the Copy command a second time,
immediately following the first Copy activates
the Office Clipboard.
PARTY DIRECTIONS Practice 2
16Finding Text in a Document
- The Find command from the Edit menu is used to
scan a document for search text that may be a
single character, word, or phrase
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18- When a word is entered as the search text, WORD
starts searching from the current cursor position
and continues through the document looking for
the search text.
19- If a match is found, WORD stops searching and
highlights the found text. - Selecting Find Next continues the search.
20Finding Special Characters
- Special characters such as tab and paragraph
characters can also be located using the Find
command. - This is often used when wanting to search for a
word at the beginning of a paragraph.
21Practice 3 (5-6)
22Replacing Text
- The Replace command from the Edit menu is used to
locate text and then change it to other text.
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24- Selecting Replace starts searching from the
current cursor position for the first occurrence
of the search text, which is then highlighted. - Selecting Replace changes the highlighted text to
the replace text.
25- The replace All button will automatically replace
all occurrences of the search text with the new
text.
26Using the Thesaurus
- A thesaurus is a collection of synonyms.
- A list of synonyms can be displayed for a word by
highlighting the word and then selecting the
Thesaurus command from the Language submenu in
the Tools menu.
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28Practice 4 DTP WORKSHOP (5-10)
29Paragraph Formats - Indents
- Margin settings apply to an entire document and
cannot change from paragraph to paragraph. - Indents can be used to alter widths of individual
paragraphs. - often used for quotations
30- Select the Paragraph command from the Format menu.
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32- Setting an indent affects only the paragraph that
contains the cursor. - Multiple paragraphs can be formatted together by
highlighting them and then applying the indents.
Practice 5 DTP WORKSHOP (5-12)
33Paragraph Formats Special Indents
- A paragraph can be formatted so that the first
line is indented differently from the rest of the
paragraph. - A hanging indent is often used for lists,
outlines, or bibliography entries.
34- A hanging indent is when the first line of a
paragraph is farther to the left than the rest of
the paragraph.
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36- A hanging indent can also be created by dragging
the hanging indent marker on the ruler.
hanging indent marker
37Creating Lists
- Bulleted Lists
- Each item in a bulleted list is a separate
paragraph formatted with a hanging indent. - WORD automatically formats the paragraph with a
hanging indent and adds a tab and a bullet
character.
38- The bulleted items can be further indented by
clicking on the Increase Indent button.
39- Numbered Lists
- Numbered lists are used to show a priority of
importance - Ex. steps in directions
- Highlight the paragraphs and then click on the
Numbering button.
Practice 6 DTP WORKSHOP / MOCKINGBIRD MUSIC
(5-15)
40Creating Footnotes and Endnotes
- Research papers and reports often include
footnotes or endnotes to document sources. - Select the Footnote command from the Insert menu.
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44- Footnotes appear at the bottom of each page of a
document, below a separating line. - Endnotes appear separately on the last page of
the document.
Practice 7 DTP WORKSHOP (5-17)
45Assignment 1A
- Using the blue text, properly format the document
provided, as an unbound report following all
spacing and formatting rules. - You must also create a properly formatted
bibliography from the info provided in the
footnotes.
46- Format bibliographies 1 and 2 on separate pages
following the report.
47Inserting Time Stamps
- Time Stamps include the current date and time a
document was either created or revised. - Select the Date and Time command from the Insert
menu.
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49- A time stamp will be placed at the current cursor
position. - A time stamp can also be placed in a header or
footer and will be updated automatically.
50Adding Graphics to a Document
- Including graphics usually makes a document more
interesting. - Graphics can be found in Clipart, on file or
on-line. - Select the ClipArt command from the Picture
submenu in the Insert menu.
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53- Clicking on a graphic displays a pop-up menu.
- Clicking on the Insert clip button inserts the
graphic at the current cursor position.
54- Once the graphic is inserted into a document,
clicking once on it displays handles for resizing.
55Creating Columns
- Columns are commonly used in newspapers,
newsletters, and magazines. - Select the Columns command from the Format menu.
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57- The number of columns per page can be chosen by
either selecting one of the Presets options or
typing a number in the Number of Columns entry
box.
Practice 9 DTP WORKSHOP (5-22)
58Assignment 1
- Complete Exercises 5, 9, 12,14 - 16.
- Be sure to follow ALL directions.
59Using Tables
- Tables are used to make information easier to
read and understand. - Information can be arranged into a table
structure. - Rows are horizontal and columns are vertical.
60- The intersection of a row and a column is called
a cell. - Place the cursor in the desired location and then
select the Insert Table button on the toolbar.
61- A grid of squares is displayed. Moving the
pointer over the squares highlights how many rows
and columns you want in your table.
62- Table structures can also be inserted into a
document by selecting the table command from the
Insert submenu in the Table menu.
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64Formatting the Cell Contents
- Alignment of text or character formats are
accomplished similarly to regular WORD text. -
65Formatting Tables
- Table formats include the height and width of
rows and columns. - A column or row can be altered by dragging the
boundary to the desired height or width.
66- Columns and rows can be added or deleted at any
time. - Place the cursor in a cell and then select the
Insert or Delete command from the Table menu.
67Practice 1 - Volcanoes
68Inserting Special Characters
- There are many characters available in WORD that
do not appear on a key on the keyboard. - Ex. Greek letters (?), degree symbol (), etc.
69- Select the Symbol command from the Insert menu to
display special characters.
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71Applying Built-In Styles
- A built-in style is a named set of character and
paragraph formats.
72- Styles help you produce documents with a
consistent look which helpful if the document is
quite lengthy. - A built-in-style is applied to a paragraph by
placing the cursor in the paragraph and then
selecting the style.
73- Other built-in-styles are available by selecting
the Style command from the Format menu.
74Practice 2 VOLCANOES (6-7)
75Creating a Table of Contents
- A table of contents lists the headings and the
subheadings of a document and the corresponding
page numbers. - Select the Index and Tables command from the
Insert menu. - Then select the Table of Contents tab.
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77- Choose the type of table of contents from the
Formats list. - Each entry in a table of contents is a hyperlink
to the corresponding heading in the document.
78Updating a Table of Contents
- Select the table of contents and then press the
F9 key to display the Update Table of Contents
box. - You can choose to update page numbers only or the
entire table
79Creating Sections in a Document
- Some documents may need to have several different
page formats. - In order to do this the document must first be
divided into different sections. - A document is divided into sections by inserting
a section break.
80- A section break is inserted at the current cursor
position by selecting the Break commands from the
Insert menu.
Practice 4 VOLCANOES (6-12)
81Using Section Headers and Footers
- A document divided into sections can have
different header and footers in each section. - Place the cursor in the header or footer box and
then deselect the Same as Previous button on the
Header and Footer Toolbar.
82- Any existing header or footer text can be deleted
and the new header or footer text typed.
Practice 6 SPACE TRANSMISSIONS (6-18)
83Assignment 2
- Complete Exercises 2, 5, 10.
84Word Processing Project
85Envelopes and Labels
86Envelopes and Labels
87Mail Merge
- Mail Merge will
- create a word processing document and combines it
with a database containing other info, - allow documents to be personalized for specific
needs,
88Mail Merge
- make envelopes, letters, awards, mailing labels,
etc, - print the documents inserting the data in the
correct location.
89Mail Merge
90Mail Merge
91Mail Merge
92Step 1
- Go to TOOLS, select MAIL MERGE, select
CREATE-FORM LETTERS. - Create the document leaving the database
information blank (the info will be inserted
later).
93Step 2
- Go to TOOLS-MAIL MERGE, select DATA SOURCE-GET
DATA-CREATE DATA SOURCE - Select the fields that will organize data into a
database.
94Step 2
- Use the fields that are given or create fields to
suit individual needs.
95Step 3
- Go back to the word processing document and
insert the fields in the appropriate locations. - Use INSERT-MERGE FIELD from the tool bar.
96Step 4
- Click on the ltltABCgtgt symbol from the new toolbar
to view the merged document.
97Step 5
- Click on the ltltABCgtgt key again to go back to the
document and make any necessary revisions.
Practice 4 CONCESSION STAND (15-9)
98Mail Merge
- A Query may be used to select any specific
records before merging the information. - Ex. You may want to select only those people with
a phone number beginning with 72or select people
in the Brandon area.
99Mail Merge
- Use the special toolbar to access the Help menu,
check for errors, or merge to the printer.
100Mail Merge and Envelope Assign
- Write a form letter to your relatives about
whats new with your family. - You must have 15 fields in your letter and 10
relatives in your database - Create an envelope for each one as well.
101Mail Merge Certificate Assign
- Create a mail merge database with all the
students in the class. Include their first and
last names, sports, drama, music and favorite
activity.
102Mail Merge Certificate Assign
- Then create a certificate with the school logo,
school name, title, Certificate of Excellence in,
date, and insert the fields. - Use word art and borders
- Print the source and certs. 2, 7, 12