Agenda

1
Agenda

• Types and parts of proposals
• Adapting your proposal to a presentation
• Collaborative strategies
• In-class work on final collaborative project

2
Types of proposals

• Research proposals long, formal
• Long business proposals 30 pages, well-defined
  parts
• Short business proposals usually 5-10 pages,
  less reliance on formal parts and language

3
Parts of short proposals

• Letter of transmittal (optional) formal business
  letter to the person(s) who requested the
  proposal
• Title page
• Executive summary
• Body may include discussion of
  background/context, procedures, timelines,
  analysis of key issues
• Recommendation/conclusion
• Bibliography

4
Adapting written to oral

• 1. Determine how written and oral components
  relate
• Is the oral presentation supposed to sell the
  written presentation?
• Examples
• Is the oral presentation supposed to stand alone?
• Examples
• Is the written component mainly a reminder of the
  oral presentation?
• Examples

5
Adapting written to oral

• 2. Select appropriate content
• Plan your time - Not everything in a 3-5 page
  report will fit in a 12 minute presentation!
• Choose examples that work well with the tools and
  concepts weve covered in class
• Going in-depth on one or two examples is usually
  more effective than being superficial on ten
• Remember the audience may not know all the
  details - give background
• Use visual representations of complex data
• Make handouts if you have too much material to
  fit on slides

6
Adapting written to oral

• 3. Presentation design
• Agenda acts as an outline for the presentation
• Body presents analysis of what is wrong and why
• Conclusion
• Presents the recommendation(s)
• Pulls together presentation may draw inferences,
  conclusions, or judgments based on the body
• Should feel like the end. The audience should
  know its time to clap
• QA
• Anticipate questions and prepare answers. What
  did you leave out from your written report? What
  would a reasonable person still want to know?
  Will you have slides for likely questions?
• Decide who will speak (one or many)

7
Collaborative writing

• Agree on basic issues
• Objective
• Roles
• Method of attack
• Final product
• Set detailed time lines
• Solicit and incorporate feedback
• Know when to stop
• Create a finished document

8
Collaborative team charter

• Draw on the Collaborative Writing article
• Include
• Your objective
• Roles and responsibilities
• Some rules/strategies for work process issues
• Rough timeline
• Turn in one copy

9
Assignment

• Solestar due 4/3
• Work on your proposal and presentation research