Consolidated Application

1
Consolidated Application

• Budget Detailand Fiscal Issues

2
Presentation Overview

• Budget Preparation Program Side
• Budget Detail Program Side
• Internal Controls at District Level Financial
  Side
• Final Budget Approval
• Expenditure Reporting

3
Budget Preparation Program Side

• Review and Revise Needs Assessment
• Review and Revise District/School-Level School
  Improvement Plans
• Select Information for LEA Planning Cycle
  Application

4
Budget Preparation Program Side

• LEA Planning Cycle Strategies are aligned to the
  Budget Items

5
Budget Preparation Program Side

• Intent and Purpose
• Allowable (Allocable)
• Supplement / Supplant
• Reasonable and Necessary
• Stated in the Districts / Schools School
  Improvement Plan

6
Budget Preparation Program Side

• Write the Budget Detail Items

7
Personnel All Funding Sources

• Personnel
• The Description on the Budget Detail Page Must
  Include the Actual Number of Staff Represented by
  the FTEs or Hours, Contractual Days or Hours, Pay
  Rate (or Range, if for More Than One Person) and
  Name of School Where Services are Provided.

8
Personnel Budget Detail

• Title I, Part A 
• 125 3 Title I Paraprofessionals forK-5
  Supplemental Instruction (2 FTEs) (Schoolwide and
  Targeted Example)
• 125 3 Paraprofessionals for K-5 After School
  Tutoring. 3 Hours per Week at X per Hour for 10
  Weeks

9
Personnel Budget Detail

• Title II, Part A
• 221 In-District Literacy Coach / Master Teacher
  to Provide PD to All Elementary K-5 Staff on
  Writer's Workshop (1 FTE)(See Attached Job
  Description)

10
Professional Development (PD) Basic Principles

• Sustained, Ongoing and Research-Based
• Budget Item Detail Description Must Include
• PD Topics (Conference Name only if known at time
  of Application submission)
• Approximate Number of Staff
• Approximate Number of Days Planned
• Approximate Costs per Day for Staff and/or
  Contracted Consultants
• If the PD is Taking Place Out-of-District, Also
  State the Reason for Costs. Is it Registration?
  Mileage? Food? Lodging?

11
Professional Development (PD) Basic Principles

• PD Costs May Only Be Used to Train Participants
  in How to / Awareness" Activities
• PD Materials Can Only be Purchased with Federal
  Funds if the Facilitator / Trainer Requires
  Specific Materials to Present, and for the Staff
  to Participate in the PD Activity

12
Professional Development (PD) Basic Principles

• Substitute Costs for Individual PD Activities
  Must be Detailed Out on a Separate Line. The
  Number of Substitutes, the Hourly Rate and the PD
  Activity Must be Stated.
• Use Function Code 221 for Instructional Staff and
  Function Code 283 for Non-Instructional Staff

13
Types of PD

• In-District PD Description
• Out-District PD Description
• Substitute Costs for PD
• Stipend Requests for PD
• PD Supplies and Materials Costs

14
Title II, Part D

• 221 One Teacher to Attend a Technology
  Conference in Detroit for 2 Days Registration,
  Lodging, Meals, Mileage
• 221 Substitute Costs for One Teacher for 2 Days
  to Attend a Technology Conference at X per Day

15
Title II, Part A

• 221 5 Teachers to Attend a Reading Conference
  for 3 Days in Grand Rapids Registration,
  Mileage, Lodging, Meals
• 221 5 Substitutes at X per Day for 3 Days for
  Teachers Attending Reading Conference

16
Title II, Part A

• 221 Contracted Facilitator for Writing. X per
  Day for 5 Days. 30 K-5 Staff to Learn How to
  Conduct Writers Workshop Activities.
• 221 30 Substitutes at X per Day for5 Days for
  Writers Workshop PD Activities
• 221 Supplies and Materials Required by the
  Writers Workshop Facilitator to Include 30
  Writers Workshop Books

17
Title II, Part A

• 221 Stipends for 25 Staff and Facilitator for
  After-School Hours. Ten 2-Hour Meetings at X
  per Hour. PD for How To Curriculum Mapping
  (Costs for Actual Curriculum Writing Funded by
  District General Funds). Trainer of Trainer
  Approach. On-Staff Facilitator Trained in
  Curriculum Alignment with Title II, Part A Funds
  in 2008-09.

18
Title II, Part A

• 283 One Principal to Attend a Reading Conference
  for 3 Days in Grand Rapids Registration,
  Mileage, Lodging, Meals

19
Title II, Part A

• 283 3 Principals to Attend Leadership Academy
  for Purpose of Improving Instructional Leadership
  in Curriculum. Registration, Mileage, Lodging,
  Meals
• 283 Supplies and Materials Required for
  Leadership Academy Not Included in Registration.
  Materials Include Effective Leadership
  Responsibilities for Curriculum Development
  textbook.

20
Unique Budget Detail Request

• 221 Ten Substitutes at X an Hour for PD in
  Learning Styles for 10 Elementary Staff to Better
  Understand Differentiated Instruction.
  Facilitated PD Offered by ISD/ESA staff. 6 Days
  of In-House Training. No ISD charge.

21
Unique Budget Detail

• Title I, Part A Schoolwide
• 111 Supplemental Reading Materials Such as
  Leveled Readers (30 Books per Classroom, 10
  Classrooms)

22
Unique Budget Detail

• Title I, Part A Targeted Assistance
• 221 2 Title I Teachers, 2 Title I
  Paraprofessionals, 2 Classroom Teachers for PD in
  Research-Based Instructional Reading Strategies
  to Meet the Needs of Title I Eligible Students.
  National Trainer Presenting at (Name of ISD).
  Costs to Include Registration and Mileage
• 221 Substitute Costs for 2 Classroom Teachers to
  Attend the ISD Reading Training. One Day at X
  for 2 Substitutes

23
Unique Budget Detail

• District Budget RequestShort Version Title I
  School Selection (TISS)
• 371 Title I Teacher for (Name of Private
  Non-Profit PNP) Per-Pupil Amount
  Formula 100,000 / 350 Low Income District
  Students and 5 PNP Students to Equal 282 per
  Eligible Pupil (282 x 5 1,410)

24
Unique Budget Detail

• 371 Title I Teacher for (Name of PNP)
• 371 Third Party Contracted Title I Teacher for
  (Name of PNP) for (X) Days at (Rate per Hour) x
  (Hours per Day)

25
Unique Budget Detail

• District Level Budget Requests 
• 125 Set-Aside for Homeless Students in Non-Title
  I Schools. For Example
• 3-Year Average of Homeless Students
• Amount per Student
• Total Homeless Set Aside
• 10 Student Average at 650 per Student 6500

26
Supplies / Materials

• All Funding Sources
• 125 Supplies and Materials Needed by Title I
  Staff to Implement Supplementary Instruction
  (e.g., Items Include Flash Cards and Consumable
  Phonics Practice Booklets)

27
Additional Budget Detail 

• Class Size Reduction (CSR)
• New Staff Positions
• Increase in Administrative Costs
• New Programs / Initiatives That Require
  Additional Information to Determine Reasonable
  and Necessary

28
Class Size Reduction Detail

• CSRTitle II, Part A Funds andTitle I, Part A
  (Schoolwide)
• Must Follow Guidelines to Determine if This
  Initiative Meets the Intent of the Legislation
  (Describe Intent)
• Read State Guidelines

29
Class Size Reduction Detail

• Attach to Additional Budget Detail Based on the
  Following Factors
• Contract Language That Indicates a Maximum
  Class Size Count for the Grade Level at the
  School That is Considering CSR
• Provisions in the Contract for Exceeding the
  Maximum Class Size Student Count
• Total Prior-Year Student Enrollment for the CSR
  Grade Level at the School Considering CSR

30
Class Size Reduction Detail

1. Total Current-Year Student Enrollment for the CSR
   Grade Level at the School That is Considering CSR
   
2. Number of Classroom Teachers at the Grade Level
   at the School That Were Funded in the Prior Year
   With General Fund Dollars
3. Number of Classroom Teachers at the Grade Level
   at the School That Will be Funded in the Current
   Year With General Fund Dollars

31
New Staff Positions All Funding Sources

• Master Teacher Funded With Title II, Part A Funds
  for Delivering Embedded PD That Includes a
  Specific Set of Deliverables in
  Mathematics(Additional Information Attached)
• Attachment Information
• Describe the Position Responsibilities and PD
  Deliverables in Detail
• Do Not Upload the Job Posting

32
New Staff Position Attachment

• Attachment Detail Title II, Part A Master
  Teacher
• The Master Teacher Will Provide In-Class
  Demonstration of Instructional Strategies in
  Mathematics 4 Days a Week, 5 Hours Per Day for
  K-5 Elementary Teachers. One Day a Week
  Dedicated to Planning PD and Debriefing With
  Classroom Teachers on the Impact of the
  Demonstration Lessons. Specific Areas of Math
  That Will be Targeted Include (X, Y, Z)
• This is a 1 FTE Position for the School Year
  2009-10
• Sample Weekly Schedule (Described)

33
Justification for Administrative Costs and/or
Increase

• Reasonable and Necessary
• Increased Responsibilities for Administrative
  Oversight
• AYP Phase
• Additional Funding
• Expansion of Title I Program
• Business Services Taken as Indirect Cost

34
New Programs / Initiatives

• Upload Descriptions of New Programs and
  Initiatives
• Expedites Approval Process

35
Questions and Answers

• Contact Your Field Services Unit Consultant
• Region 1 . . . . . . . 517-373-4009
• Region 2 . . . . . . . 517-373-0161
• Region 3 . . . . . . . 517-373-6341
• Region 4 . . . . . . . 517-373-4004
• Region 5 . . . . . . . 517-373-4212