Sandra Basgall

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Using Barcodes for EFFICIENT Beneficiary and
Vendor IDENTIFICATION
Central African Republic Case Study
Sandra Basgall Monitoring Evaluation Regional
Technical Advisor CARO
OR Dashevsky Solution Architect GKIM
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2
Problem

• Beneficiary Registration
• Beneficiary Tracking
• Lack of accurate, timely data
• How do we solve these problems?

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3
Solution

• Barcoded Cards
• iFormBuilder
• iPods
• Barcode Reader

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4
Architecture Overview
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5
Methodology
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Barcoding a Beneficiary Family
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Barcode Identification
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Process Overview
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Process

• Register Beneficiaries

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Beneficiary Report
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Seed Fair
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Process continues

• Check-in Beneficiaries

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Process continues
Voucher Distribution
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Process continues

• Register Vendors

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Process continues

• Check-out Vendors
• Pay Vendors

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Reporting
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Outcomes
Activity Traditional Fair ICT4D Fair
Initial Registration Caritas animators spent up to two weeks registering beneficiaries in their respective zones, then lists were compiled and sent to CRS in Bangui CRS and Caritas staff met directly with beneficiaries to register and give beneficiary cards
Personnel 20 5
Time 2 weeks 2-3 days
Total Beneficiaries Registered 7,919 6,000
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Outcomes Continued
Activity Traditional Fair ICT4D Fair
Personnel 6 3
Time (average) 6 hours 3.5 hours
Max beneficiaries/fair 400 400
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Hypothesis Results

• Barcodes saved time in registering beneficiaries,
• Barcodes save time in validating beneficiaries
• Barcodes reduce time needed in paying venders

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Assumption Results

• Voucher more accurately and efficiently
  calculated
• Barcode and scanner system can be easily used and
  accepted
• Equipment was robust enough to continue to work
  effectively with limited maintenance

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What to improve

• Be able to check data daily to correct for
  errors.
• Picture when scanned for identification.
• Develop upload/download mechanism such as a hot
  spot so iPods can be synced immediately.
• Either find a fix for the iPods when scanning
  vouchers or purchase a couple of hand-held,
  wireless scanners from which the information then
  could be entered in the iPod.

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How we addressing this issues

• DREAM Mini Server
• Synchronize data between devices with out
  internet connection
• Access Reports with out need for internet
  connection
• Modify Forms offline

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Next Steps

• Pilot a more complex project.
• Include task as well as beneficiary.

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Working together...
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The Clipboard Replacement Solution
90 of companies use paper forms 20 using
expensive solutions
100 can use iFormBuilder
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No Paper. No Connection. No Problem.
iFormBuilder is a Clipboard Replacement
Solution
Flexible FormBuilding
Maximum Security
On Offline Capabilities
GOOD



DATA
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The Clipboard Replacement Solution
Plays well with others...
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The Clipboard Replacement Solution
iFormBuilder is currently used in over 110
Countries!
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The Clipboard Replacement Solution
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Why is different.

• Dedicated DB White Label
• Unlimited Logic (all javascript)
• Heartbeat
• Thunder Cloud

• Assume Offline
• Native Client for Emerging Devices
• Enhanced Security (Client and Server)
• Hardware/Software Integration

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The Clipboard Replacement Solution
Working together...
w/iForm
BEFORE
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Questions
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