Wisconsin Department of Public Instruction

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Accurate Reporting of Educational Environment

• Wisconsin Department of Public Instruction
• August 2010

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Presenters

• Nancy Fuhrman
• Special Education Data Coordinator
• Erin Arango-Escalante
• Early Childhood Special Education Consultant

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GoToWebinar Attendee Interface
1. Viewer Window
2. Control Panel
4
Reminders

• Questions
• At any time you can ask a question in the
  question pane.
• A questions and answers document will be posted
  at a later date on the Indicator 5 and 6 webpage
  at http//www.dpi.wi.gov/sped/spp-environmt.html.

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Reminders

• PowerPoint recorded webinar
• This webinar will be recorded.
• The PowerPoint and recorded webinar will be
  posted on the Indicator 5 and 6 webpage at
  http//www.dpi.wi.gov/sped/spp-environmt.html.

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Educational EnvironmentWhy is it collected?
IDEA 2004
618 Data
State Performance Plan
Child Count Personnel Educational
Environment Exiting Special Education Discipline A
ssessment
Indicators 5 6 Educational Environment
Indicator 20 Timely Accurate Data
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Educational EnvironmentState Performance Plan

• Indicator 5 Education environment for ages 6-21
• Indicator 6 Education environment for ages 3-5
• Indicator 20 Timely and accurate data

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Educational EnvironmentHow is it collected?

• Individual
• Student
• Enrollment
• System

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Educational Environment
Educational Environment Is

• Reflection of participation with nondisabled
  peers
• IEP team decision based on students IEP
• Continuum of placements

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Educational Environment

• Reflection of amount of special education
  services
• One-size-fits-all approach
• One educational environment code is NOT preferred
  over another

Educational Environment Is Not
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Educational Environment Codes

• Ages 3-5

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Preschool Environment Codes Previous vs. Revised

• Revised Preschool Environment Codes

• Previous Preschool
• Environment Codes

• R1, R2, R3, R4
• Regular early childhood program
• B1, B2, B3,
• Special education program
• B4, B5
• Neither regular or special education early
  childhood program

• A1, A2, A3
• Regular early childhood program
• B1, B2, B3
• Special education program
• B4, B5
• Neither regular or special education early
  childhood program

Change to
No Change
No Change
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Revised Preschool Environment Code Decision Tree
1. Does the child EVER attend ANY regular early
childhood program (at least 50 non-disabled
children)?
No
NO
YES
NO
NO
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Regular Early Childhood ProgramAges 3-5

• Definition A program that includes a majority
  (at least 50) of nondisabled children (i.e.,
  children not on IEPs).
• The category may include, but is not limited to
• Head Start
• kindergartens
• private kindergartens or preschools
• and group child development center or child care.
• Includes environment codes R1, R2, R3, R4

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Revised Preschool Environment Code Decision Tree
R Category
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Revised Preschool Environment Code Decision Tree
R Category
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Majority of Hours Calculation

• 1. Total hours of special education services
  delivered
• in regular early childhood program per week
• divided by
• Total hours of special education services per
  week
• 2. X 100 percent of special education
  services that are delivered in the regular early
  childhood program

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Scenario 1

• Michael attends full-day kindergarten at Franklin
  Elementary School. He is a 5 year-old who loves
  to paint and draw. Michael receives 30 minutes, 2
  days per week of speech and language services in
  the Resource Room. He also receives occupational
  therapy 30 minutes, 2 times per week in his
  classroom.
• What environment code would you report?

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Scenario 2

• Carmen attends Teddy Bear family child care 2
  hours per day, 4 days per week. Carmen also goes
  to her grandmothers house on Monday, Wednesday,
  and Friday for 5 hours per day. Carmens
  grandmother likes to spend time alone with
  Carmen. In addition, Carmen receives physical
  therapy 30 minutes per week at her grandmothers
  house. Starting in September, Carmen will receive
  occupational therapy for 30 minutes per day, 2
  days per week at Teddy Bear family child care, in
  the regular early childhood environment.
• What preschool environment code would you report
  for Carmen for the October 1 Child Count?

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Early Childhood Special Education Program

• Definition A program that includes less than
  50 nondisabled children.
• Special education early childhood programs
  include, but are not limited to
• special education classrooms in regular school
  buildings
• trailers or portables outside regular school
  buildings
• child care facilities
• hospital facilities on an outpatient basis
• other community-based settings
• separate schools
• and residential facilities.
• Includes environment codes B1, B2, B3

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Revised Preschool Environment Code Decision Tree
No changes in this category
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Revised Preschool Environment Code Decision Tree
B Category
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How do you know the difference
between regular early childhood and special
education early childhood?

• Look at composition
• 50 or more children without disabilities
• regular early childhood program
• Fewer than 50 children without disabilities
• special education early childhood program
• What if you dont know the composition for sure?
• Rely on parental information
• Look at program design what was the programs
  intention?

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Child does not attend a program

• Definition A child does not attend a regular
  early childhood program or a early childhood
  special education program.
• Special education early childhood programs
  include
• Home
• Environment Code B4
• Service provider location
• private clinicians offices
• clinicians offices located in school buildings
• Environment Code B5

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Revised Preschool Environment Decision Tree
No changes in this category
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Revised Preschool Environment Code Decision Tree
B Category
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How do I determine the preschool environment code?
Does the child EVER attend ANY early childhood
program?
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How do I determine the preschool environment code?
Does the child attend a program with at least 50
of non-disabled peers?
YES!
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How do I determine the preschool environment code?

• Early Childhood Special Education Program

• Regular Early Childhood Program

• Attends 830am-12pm

• Attends 12pm-4pm
• Receives 1 hour of related services in the
  regular early childhood program
• Receives 6.5 hours of special education and
  related services in another location
• 7.5 total hours of special education and related
  services

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How do I determine the preschool environment code?

• Only focus on the early childhood program

• 20 total hours in the regular early childhood
  program - 7.5 hours of special education and
  related services.
• Donte spends 12.5 hours in a regular early
  childhood program.

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How do I determine the preschool environment code?
Does the child attend this program at least 10
hours per week? ours per week?
YES!
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How do I determine the preschool environment code?

• Using the majority of hours calculation

• 1 divided by 7.5 .13
• .13 x 100 13
• 13 lt 50
• Majority of hours are in another location than
  the regular early childhood program.

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How do I determine the preschool environment code?
Does the child receive a majority of his/her
special education services in the regular early
childhood program??
No!
Environment Code R2
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Scenario 3

• Abby arrives at Bettys house at 630am. Betty
  takes care of 4 children who are Abbys age. Abby
  is the only child who has an IEP. Abbys father
  picks her up at 10am so she can go to speech and
  language therapy at a private clinicians office
  3 times a week for 30 minutes. After speech and
  language therapy, Abby goes to the afternoon
  early childhood special education class, where
  all children have a disability. At school, Abby
  receives occupational therapy for 30 minutes, 3
  times per week and physical therapy for 30
  minutes, 2 times per week. All related services
  are in the early childhood special education
  classroom.
• What preschool environment code should be
  reported for Abby?

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Scenario 4

• PJ is in 4 year-old kindergarten for 20 hours per
  week, which is housed at Helping Hands child care
  center. The 4K classroom has 15 children total, 9
  children without IEPs. PJ was recently evaluated
  and his IEP will be implemented on September 30,
  2010. PJ receives occupational therapy 1 hour a
  week in a classroom down the hall. He also
  receives 11 special education services 1 hour
  per day, 5 days per week in the 4K classroom.
• What preschool environment code would be reported
  for PJ for the October 1 Child Count?

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What do the revised preschool environment codes
mean for me?

• Identify those children who are currently
  assigned to A1, A2, or A3 who will be age 3, 4,
  or 5 on October 1, 2010.
• Reclassify these children to appropriate R1, R2,
  R3, or R4 preschool environment code.

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Educational Environment Codes Ages 6-21
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Understanding the Educational Environment Codes
for Ages 6-21

• Educational environment codes A through J, S and
  T are used to represent the educational
  environments for students ages 6 to 21
• Nearly 97 of all students with disabilities in
  Wisconsin are reported in codes A, B, or C
• Educational environment codes D through J
  represent approximately 1.22 of students with
  disabilities

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Educational EnvironmentAges 6-21

CODE DESCRIPTION
A Inside the regular class 80 percent or more of the time
B Inside the regular class between 40 and 79 percent of the time
C Inside the regular class less than 40 percent of the time
D Public separate day school
E Private separate day school
F Public residential facility
G Private residential facility
I Hospital
J Homebound
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Educational EnvironmentAges 6-21

CODE DESCRIPTION
S Correctional facilities
T Parentally placed in private schools
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Educational EnvironmentAges 6-21

• Use only special education and related services
• Do not use supplementary aids and services or
  program modifications
• Include lunch and recess

• Some things
• to
• remember
• when doing
• your
• calculations
•  

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Educational EnvironmentAges 6-21

• Code
• A

• Student is inside the regular
• class 80 or more of the time

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ExampleEducational Environment Code A

• Step 1 Determine total number of minutes in the
  school week
• School is in session
• Monday through Thursday from 8 a.m. to 3 p.m.
• 420 minutes per day x 4 days 1,680 minutes
• Friday 8 a.m. to 2 p.m.
• 360 minutes x 1 day 360 minutes
• Total number of minutes in the school week
• 1,680 360 2,040 minutes in the school
  week
• 2,040 minutes becomes the denominator in the
  calculation

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ExampleEducational Environment Code A

• Step 2 Determine the number of minutes the
  student is removed from nondisabled peers based
  upon the IEP
• 120 minutes becomes the numerator in the
  calculation

I. Special Education Frequency/Amount Location Duration
Speech Therapy 30 minutes / 2 times per week Speech Therapy Room 2010-11 SY
II. Related Services Frequency/Amount Location Duration
Physical Therapy 30 minutes / 2 times per week Physical Therapy Room 2010-11 SY
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ExampleEducational Environment Code A

• Step 3 Calculate the percent of time the student
  is removed from nondisabled peers
• Divide the total minutes of removal (120 minutes)
  by total number of minutes in the school week
  (2,040 minutes)
• 120 minutes / 2,040 minutes 0.059
• 0.059 x 100 5.9

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ExampleEducational Environment Code A

• Step 4 Determine the percent of time the student
  is inside the regular class
• Subtract the percent of time the student is
  removed from nondisabled peers (5.9) from 100
• 100 - 5.9 94.1
• 94.1 Code A - Inside the regular class 80 or
  more

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Educational EnvironmentAges 6-21

• Code
• B

• Student is inside the regular class between 40
  and 79 of the time

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ExampleEducational Environment Code B

• Step 1 Determine total number of minutes in the
  school week
• School is in session
• Monday through Thursday from 8 a.m. to 3 p.m.
• 420 minutes per day x 4 days 1,680 minutes
• Friday 8 a.m. to 2 p.m.
• 360 minutes x 1 day 360 minutes
• Total number of minutes in the school week
• 1,680 360 2,040 minutes in the school
  week
• 2,040 minutes becomes the denominator in the
  calculation

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ExampleEducational Environment Code B

• Step 2 Determine the number of minutes the
  student is removed from nondisabled peers based
  upon the IEP
• 120 minutes becomes the numerator in the
  calculation

I. Special Education Frequency/Amount Location Duration
Reading Instruction Reading Support Written Language 45 minutes / daily 90 minutes / 3 times per week 30 minutes / daily Regular Education Class Special Education Class Special Education Class 2010-11 SY 2010-11 SY 2010-11 SY
II. Related Services Frequency/Amount Location Duration
Speech Therapy 30 minutes / 2 times per week Speech Therapy Room 2010-11 SY
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ExampleEducational Environment Code B

• Step 3 Calculate the percent of time the student
  is removed from nondisabled peers
• Divide the total minutes of removal (480 minutes)
  by total number of minutes in the school week
  (2,040 minutes)
• 480 minutes / 2,040 minutes 0.235
• 0.235 x 100 23.5

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ExampleEducational Environment Code B

• Step 4 Determine the percent of time the student
  is inside the regular class
• Subtract the percent of time the student is
  removed from nondisabled peers (23.5) from 100
• 100 - 23.5 76.5
• 76.5 Code B - Inside the regular class between
  40 and 79

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Educational EnvironmentAges 6-21

• Code
• C

• Student is inside the regular class less than 40
  of the time

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ExampleEducational Environment Code C

• Step 1 Determine total number of minutes in the
  school week
• School is in session
• Monday through Thursday from 815 a.m. to 315
  p.m.
• 420 minutes per day x 4 days 1,680 minutes
• Friday 815 a.m. to 2 p.m.
• 345 minutes x 1 day 345 minutes
• Total number of minutes in the school week
• 1,680 345 2,025 minutes in the school
  week
• 2,025 minutes becomes the denominator in the
  calculation

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ExampleEducational Environment Code C

• Step 2 Determine the number of minutes the
  student is removed from nondisabled peers based
  upon the IEP
• 1,890 minutes becomes the numerator in the
  calculation

I. Special Education Frequency/Amount Location Duration
Life Skills Language Arts Functional Math Skills 180 minutes / daily 60 minutes / daily 60 minutes / daily Special Education Class Special Education Class Special Education Class 2010-11 SY 2010-11 SY 2010-11 SY
II. Related Services Frequency/Amount Location Duration
Speech Therapy Occupational Therapy Physical Therapy 30 minutes / 3 times per week 60 minutes / 2 times per week 60 minutes / 2 times per week Speech Therapy Room Therapy Room Physical Therapy Room 2010-11 SY 2010-11 SY 2010-11 SY
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ExampleEducational Environment Code C

• Step 3 Calculate the percent of time the student
  is removed from nondisabled peers
• Divide the total minutes of removal (1,890
  minutes) by total number of minutes in the school
  week (2,025 minutes)
• 1,890 minutes / 2,025 minutes 0.933
• 0.933 x 100 93.3

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ExampleEducational Environment Code C

• Step 4 Determine the percent of time the student
  is inside the regular class
• Subtract the percent of time the student is
  removed from nondisabled peers (24) from 100
• 100 - 93.3 6.7
• 6.7 Code C - Inside the regular class less
  than 40

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Educational Environment Ages 6-21Things to
Remember..

• Time spent outside the regular classroom
  receiving services unrelated to the students
  disability, such as time receiving LEP services,
  should be considered as time inside the regular
  classroom.
• Educational time spent in age-appropriate
  community-based settings that include individuals
  with and without disabilities, such as college
  campuses, alternative schools, vocational sites
  should be considered as time inside the regular
  classroom.

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Educational EnvironmentAges 6-21

• Codes
• D, E, F, G, I, J
• (no H)

• Placed by LEA or some other public agency
• Not placed by parent

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Educational EnvironmentAges 6-21

• Public Separate Day School
• Serves ONLY students with disabilities
• Located off the regular school campus
• Student attends greater than 50 of students
  school day
• Student does not reside at school

• Code
• D

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Educational EnvironmentAges 6-21

• Private Separate Day School
• Serves ONLY students with disabilities
• Student attends greater than 50 of school day
• Student does not reside at school

• Code
• E

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Educational EnvironmentAges 6-21

• Public Residential Facility
• Serves ONLY students with disabilities
• Student attends greater than 50 of school day
• Student resides at facility

• Code
• F

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Educational EnvironmentAges 6-21

• Private Residential Facility
• Serves ONLY students with disabilities
• Student attends greater than 50 of school day
• Student resides at facility

• Code
• G

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Educational EnvironmentAges 6-21

• Hospital

• Code
• I

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Educational EnvironmentAges 6-21

• Homebound

• Code
• J

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Educational EnvironmentAges 6-21

• Correctional Facilities
• Receive special education/related services in
  short-term detention facilities (community-based
  or residential)
• Receive special education/related services in
  correctional facilities

• Code
• S

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Educational EnvironmentAges 6-21

• Parentally Placed in Private School
• Enrolled by parents or guardians in regular
  parochial or other private schools
• Students have an individual service plan
• For more information, go to www.dpi.state.wi.us/sp
  ed/bul06-03.html

• Code
• T

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Educational EnvironmentData Accuracy

• Its an IEP team decision
• IEP team determines educational environment code
• Use the EE-1 educational environment worksheet to
  record environment code
• Provide the EE-1 worksheet to the data entry
  personnel
• Only data entry personnel enter educational
  environment code

Follow the process
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Educational EnvironmentData Accuracy
Check it! ACCURACY Acuracy Acurcy Acurcee

• Check it!
• ACCURACY
• Acuracy
• Acurcy
• Acurcee

• Remember.your LEAs data becomes Wisconsins
  data
• Educational environment data impacts Indicators
  5, 6, 20
• Accurate data is key

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Questions?

• Nancy Fuhrman
• Special Education Data Coordinator
• [phone]
• nancy.fuhrman_at_dpi.wi.gov
• Erin Arango-Escalante
• Early Childhood Special Education Consultant
• [phone]
• erin.arango-escalante_at_dpi.wi.gov