PROCOM

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PROCOM
A Proposal Communication Company

• For Your Business Communication Needs

How Solicitations Are Typically Organized and
Presented
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Uniform Contract Act (UCA)

• Federal Acquisition Regulation (FAR) 14.201-1 and
  subsequent paragraphs describe the Uniform
  Contract Format (UCF)
• https//www.acquisition.gov/far/current/html/Subpa
  rt2014_2.htmlwp1096557
• The UCF is used for most (but not all!)
  Invitation for Bids (IFBs) and Request for
  Proposals (RFPs)
• UCF provides framework and structure for both the
  Contracting Officer/Office and you, the Offeror/
  Contractor
• UCF is comprised of 13 sections among 4 parts

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The Four Parts of the UCF

• Part I The Schedule
• Comprised of Sections A - H
• Part II Contract Clauses
• Comprised of Section I
• Part III List of Documents, Exhibits, and Other
  Attachments
• Comprised of Section J
• Part IV Representations and Instructions
• Comprised of Sections K - M

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Part I The Schedule

• Section A Solicitation /Contract Form
• Typically comprised of a Standard Form (SF) 33,
  although another SF may be used instead, or a
  cover sheet that provides all required
  information typically included on an SF 33
• Offeror completes and signs the Offer section
• Contracting Officer completes Award section upon
  award decision

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Part I The Schedule

• Section B Supplies or Services and Prices/Cost
• Typically broken down by Contract Line Item
  Numbers (CLINs) and SubCLINS
• Insert your pricing as indicated/required by CLIN
• Section C Description/Specifications/Statement
  of Work
• Often referred to as the SOW (Statement of Work)
  or PWS (Performance Work Statement)
• Provides more detailed information and
  requirements for the supplies/products and/or
  services being solicited

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Part I The Schedule

• Section D Packaging and Marking
• Describes packaging and marking requirements
• Is sometimes deleted or reserved in service
  solicitations
• Section E Inspection and Acceptance
• Includes inspection and acceptance instructions
• May identify specific tests required
• Section F Deliveries of Performance
• For products/supplies, the delivery/performance
  schedule usually states a specific date or
  specified period for delivery
• For services, a contractual service period is
  usually specified (service periods are usually
  specified in Section B, as well, as Base and
  Option Years)

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Part I The Schedule

• Section G Contract Administration Data
• Serves as a supplement to the administrative
  details provided at Section A
• Section H Special Contract Requirements
• Includes clauses and requirements specific to the
  proposed contract

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Part II Contract Clauses

• Section I Contract Clauses
• Comprised of Federal Acquisition Regulation (FAR)
  clauses written out or incorporated in full text
  by reference
• Typically comprised of clauses from FAR Part 52
  Solicitation Provisions and Contract Clauses
• Full text of clauses can be found on-line
• https//acquisition.gov/far

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Part III List of Documents, Exhibits, and Other
Attachments

• Section J List of Attachments
• Provides a listing of any attachments, exhibits,
  and/or additional documents and files that are
  applicable and relevant to the solicitation but
  are not included elsewhere
• Include supplemental files for the other 12
  sections of the solicitation

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Part IV Representations and Instructions

• Section K Representations, Certifications, and
  Other Statements of Offerors
• Includes statements that must be read, completed,
  and verified
• Since January 2005, On-Line Representations and
  Certifications Application (ORCA) are also
  required
• https//www.orca.bpn.gov
• Section L Instructions, Conditions, and Notices
  to Offerors
• Typically outlines the structure and requirements
  for the proposal response and other clauses
  regarding proposal submittal
• Works in tandem with Section M
• Section M Evaluation Factors for Award
• Typically describes how the offers will be
  weighted, evaluated, and award made
• Works in tandem with Section L

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Sections L and M Work in Tandem

• Section L Typically

• Section M Typically

• Outlines what is to be included in proposal
  response
• Specifies the formatting (framework) for the
  response and how data is to be presented
• Includes clauses relevant to proposal response

• Describes how proposal elements are weighted in
  relevance to each other
• Describes how each factor will be evaluated
• Explains how the winning offer will be determined

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All Four Parts Work Together
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Find Clauses and Forms On-Line

• Review the current FAR (Federal Acquisition
  Regulation)
• https//www.acquisition.gov
• Sample forms are at FAR Subpart 53.3
• https//www.acquisition.gov/far/current/html/Subpa
  rt2053_3.html

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Good Luck!

• ProCom A Proposal Communication Company5605 FM
  49Mineola, TX 75773-4207
• Telephone [phone]
• E-mail procom_at_procom.usmichelle.procom_at_gmail.com
  mike.procom_at_gmail.com

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