KNOWLEDGE TRANSFER PROGRAM

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CRITICAL AGENDA PROJECT KNOWLEDGE TRANSFER
PROGRAM KTP MINISTRY OF HIGHER EDUCATION
MALAYSIA
KNOWLEDGE TRANSFER PROGRAM
to COMMUNITY INDUSTRY
- KTP GRANT SCHEME PHASE 1 (2011-2012) -
Prepared By Knowledge Transfer Program
Committee Ministry of Higher Education Malaysia
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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
CONTENT
Overview
The Workshop
Policy
Key Result Area (KRA)
5. Model of Implementation
6. Implementation Plan
7. Impact Measurement
8. Examples Impact of KTP
9. Roll-Out Plan (2011 2012)
10. KTP Projects
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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
OVERVIEW

• In a high income economy the demand for knowledge
  workers will increase.
• Educational reforms will be a vital need for
  inclusive growth.
• Human capital policies must be given top
  priority, as they will be crucial in making more
  rapid inroads towards reducing income inequality.
  
• Labour market imperfections, including wage and
  employment discrimination, will have to be
  rectified.
• Fragmented and segmented labour markets must be
  made more integrated. (NEM 92)
• While innovative ideas and knowledge may be
  converted into lucrative commercial undertakings,
  there would also be many incidences of failure
  which need to be managed. Above all, intellectual
  property rights (IPR) and other rights should be
  protected. (NEM 99)

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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
OVERVIEW (CONTD)

• MoHE plans to formulate a new policy of KTP in
  view of establishing a New CAP for PSPTN
• The new CAP would outline the importance of KTP
  to be adopted by HEIs in particular the Public
  Universities
• Requirements
• How Malaysians HEIs can assist in delivering and
  transferring knowledge created in their
  institutions to the industry and or community.
• Differentiation need to be made as not to overlap
  with other CAPs which can also contain elements
  of KT such as commercialization, entrepreneurship
  and employability CAPs.
• The knowledge to be transferred need to be based
  on certain fundamentals which need to be
  determined.

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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
THE WORKSHOP

• The initial meeting on KTP with the Minister of
  Higher Education was held on last 11 November
  2010 and the Minister has decided that the needs
  of the workshops on KTP to be held in order to
  outlined the goals, scopes, directions and the
  guidelines for the implementation programme of
  KTP.
• 1st Workshop 29-30 November 2010 (Concorde Inn,
  KLIA)
• 2nd Workshop 26-27 January 2011 (Marriott Hotel
  Putrajaya)

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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
THE WORKSHOP (CONTD) - 1ST WORKSHOP 29-30
NOVEMBER 2010 (CONCORDE INN, KLIA)

• 2-days workshop, which includes main presentation
  from USM, followed by discussion in 2 separate
  groups in parallel session focuses on Social
  Innovation to the Community and Technology
  Innovation to the Industry. Outputs from both
  groups were discussed to determine the draft
  policy of KTP.
• Objective
• The objective of the workshop is to streamline
  the broad definition of KTP and achieved the
  following
• To outline the project draft policy for KTP.
• To discuss and focus on community-based program -
  Social Innovation to the Community.
• To discuss and focus on the industry-based
  program - Technology Innovation to the Industry.

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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
THE WORKSHOP (CONTD) - 1ST WORKSHOP 29-30
NOVEMBER 2010 (CONCORDE INN, KLIA)

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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
THE WORKSHOP (CONTD) - 2ND WORKSHOP 26-27
JANUARY 2011 (MARRIOTT HOTEL PUTRAJAYA)

• 2-days workshop, which includes the discussion to
  recap the previous agenda and the output based on
  the early workshop, followed by discussion to
  refine the project policy for KTP and the
  discussion, focuses on to establishing the
  project roll-out plan for KTP.
• Objective
• The objective of the workshop is to define the
  project roll out of KTP and achieved the
  following
• To refine the project draft policy for KTP that
  has been made during the early workshop.
• To outline the project partnership framework,
  criteria for selection of projects and KPI for
  KTP.

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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
THE WORKSHOP (CONTD) - 2ND WORKSHOP 26-27
JANUARY 2011 (MARRIOTT HOTEL PUTRAJAYA)

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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
POLICY

• KTP Policy Outline
• Background of KTP
• Objective of KTP
• Current status of KTP of IPTA in Malaysia
• Issues and Challenges
• Rationale of the Policy
• SWOT Analysis
• Strategic Thrusts of the Policy
• Strategic Objective 1 Enhance and Enrich Current
  Knowledge Transfer in IPTA
• Strategic Objective 2 KTP as Catalyst for
  Community or Industry Growth
• Framework of the Policy
• Roll-out and Milestone and Achievements

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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
BACKGROUND OF KTP

• KTP recognises a broad range of activities to
  support mutually beneficial collaborations
  between universities, industries and communities
  (government agencies / non-government
  organisation (NGOs) / public sector).
• It provides the platform for the exchange of
  tangible and intangible intellectual property,
  expertise, learning and skills between academia,
  industry and the community.
• The forms of interactions may include, joint
  research, consultancy, education, training,
  graduate development, conferences, sharing of
  physical facilities and student placements.

POLICY
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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
BACKGROUND OF KTP (CONTD)

• Public Higher Education Institutions (IPTA)
  should effectively engage with industry and
  community towards mutually beneficial initiatives
  through role played by
• Academia able to incorporate relevant and up to
  date knowledge from industry and the community
  into their teaching, learning, research and
  consultancy activities.
• Industry can utilize the resources of IPTA to
  enhance their business capability and economic
  activities
• Community can benefit from the knowledge
  generated in IPTA to improve quality of life
  within the community.
• Graduate/Postgraduate Intern enhance their
  personal and professional development

POLICY
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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
OBJECTIVE OF KTP

• To recognise and promote the transfer of
  knowledge via the exchange of creative and
  innovative ideas, research findings, experiences
  and skills between IPTA, research organisations,
  industries, government agencies and the wider
  community.

POLICY
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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
GOAL OF KTP

• To enable the development and improvement of the
  quality of products, services and policies to be
  shared for mutual benefits between the
  stakeholders i.e. academia, industry, community
  and the graduate/postgraduate intern.

POLICY
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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
CURRENT STATUS OF KTP OF IPTA IN MALAYSIA

• IPTA do implement KTP, however they are not
  comprehensive.
• The practices and approach vary among the IPTA.
• Poor correlation between investment in time and
  resources versus the impact currently produced.
• Thus there is a need for a structured and
  systematic national KTP framework.

POLICY
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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
ISSUES AND CHALLENGES

• Issues
• Mismatch between the needs of the industry and
  the available resources in IPTA.
• Communication problems among stake holders.
• Lack of access to information among parties
  involved.
• Challenges
• Insufficient expertise in IPTA in some sectors.
• Convincing the industry that grades is not the
  only factor for internship eligibility.
• Industry perception of subsidised rate for
  consultancy work by IPTA.
• Lack of laboratory certification IPTA.
• Lack of readiness and willingness of
  industry/IPTA to share their expertise and
  facilities.

POLICY
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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
RATIONALE OF THE POLICY

• To encourage and recognise engagement between
  industry/community and academia in order to
  support the implementation of New Economic Model
  (NEM) in creating a knowledgeable and high income
  nation.
• To provide a meaningful platform of exchange that
  facilitates the identification and matching of
  appropriate expertise in IPTA to address industry
  and community needs.
• To optimise the potential of IPTA expertise
  through coordinated interactions with
  stakeholders.
• To nurture the interactions between the
  stakeholders for sustainable and productive
  partnerships.

POLICY
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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
SWOT ANALYSIS
STRENGTH Expertise and Capacity of academic and non-academic in the University University as the pool of innovative ideas Abundance of volunteerism among university students and staff The autonomy to engage the community Long and proven track records in community engagement and services WEAKNESS Lack of formalization of partnership and commitment from the experts in the University. Measurement of impact social innovation projects especially the intangibles. Documentations of all KTP projects. Wide and varying definition of the scope of the knowledge transfer. No clear connection with the target groups Level of rewards and recognition varies between universities. Lack of governance and leadership at University level in support of KTP in community engagement. Varying ecosystem within individual universities
OPPORTUNITIES Potential to enhance enrich current knowledge through KTP initiative exist The need to preserve good and noble values and passion in existing initiatives. Enhancing meaningful community services in community engagement. Paradigm shift from current service-oriented to scholarly-oriented community project. Empowerment and capacity building of the recipient groups. Possible partnership with more focused NGOs Reciprocity of knowledge transfer and exchange THREAT No clear policy in existence to support KTP in community Reluctance of the academic staff to engage in the knowledge transfer. Lack of commitment and support by certain industry on community engagement.
POLICY
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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
STRATEGIC THRUSTS OF THE POLICY

• Enriching the quality of human capital in IPTA,
  industries and communities via knowledge transfer
  including teaching, learning, research and
  services.
• Strengthening accessibility of knowledge transfer
  from IPTA to spur industry growth, community
  development and quality of life.

POLICY
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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
STRATEGIC OBJECTIVE 1 ENHANCE ENRICH CURRENT
KNOWLEDGE TRANSFER IN IPTA

• Through
• Identifying and implementing potential project,
• Strengthening both curriculum and co-curriculum
  in IPTA based on industry and community,
• Building capacity of academic and student in
  IPTA,
• Integrating KTP initiatives of IPTA into academic
  program of other related institution of learning,
• Shifting the current service-oriented to
  scholarly-oriented community project with outcome
  to the target group.

POLICY
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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
STRATEGIC OBJECTIVE 2 KTP AS CATALYST FOR
COMMUNITY OR INDUSTRY GROWTH

• Through
• Implementing meaningful projects with industry or
  community which are sustainable and have
  measurable outcome,
• Empowerment and capacity building of the
  recipient industry or groups.
• Strategic partnership with stakeholders,
• Reciprocity of knowledge transfer initiatives
  between stakeholders.

POLICY
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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
FRAMEWORK OF THE POLICY

• Establish partnership framework
• Criteria for selection of projects
• The organisation must have a specific business
  need which will be enhanced through the KTP
• IPTA must have competency to meet the
  organisation's business need
• Establish KTP programme committee.
• Establish permanent secretariat for KTP at USM
• Briefing and buy-in by stake holders
• National roll-out for KTP projects

POLICY
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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
ROLL-OUT AND MILESTONE AND ACHIEVEMENTS
Action Timeline Responsibility
Establish partnership framework Jan 2011 USM MoHE
Criteria for selection of projects Jan 2011 USM MoHE
Establish KTP programme committee Mac 2011 USM MoHE
Establish permanent secretariat for KTP at USM Mac 2011 USM MoHE
Briefing and buy-in by stake holders Mac 2011 USM IPTA
National roll-out for KTP projects Mei 2011 IPTA
POLICY
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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
KEY RESULT AREA (KRA)

• 5 KRA identified are in the fields of
• Education raising level of education in
  certain areas
• Economic gains for sector/s of industry in
  identified sector
• Sustainability and Green Technology Initiatives
• The Disadvantage groups
• Developing Industry Relevant curriculum (For
  High Impact sector)

EDU
ECO
GT
DG
IRC
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Knowledge Transfer Program KTP Grant Scheme
Phase 1 (2011-2012)

• MODELS OF IMPLEMENTATION

• KTP Programme shall includes the involvement of
  the following
• The project the identified KTP Programme per
  location/firm/ community/target group.
• Project may be replicated to other identified
  KTP Project of similar nature but different
  location/firm/community/target group.
• KTP project committee is allowed to vary the
  provisions of financial limit after
  considerations of nature of projects.

Lecturer or university's staff identified in the
KTP Programme
KPI MEASUREMENT
Graduated Interns and Post Graduate Interns
Identified by KTP-IPTA
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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
MODEL OF IMPLEMENTATION (CONTD)

Academia
STRATEGIC INNOVATION
Community/ Industry
Graduate / Postgraduate Intern
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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
IMPLEMENTATION PLAN

• The projects for the first phase of the 10th
  Malaysian Plan would be roll-out based in the
  following detail with the cost breakdown for the
  implementation plans is as follows

DURATION IPTAS INVOLVED COST PER PROJECT (RM)
2 years (2011-2012) 20 Salary or subsistence of the KTP Intern The overhead and administrative of project Costs of the Interns training and development Administrative support
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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
IMPACT MEASUREMENT

• KRA will be determined by MoHE
• Impact measurement to be approved by KTP Project
  Committee
• Impact measurement Quarterly Basis through
• i. Periodic Progress Report
• ii.
  Partners Feedback Report
• 
  (Industry / Community)

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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
EXAMPLE IMPACT OF KTP
KRA Impact Measurement Proxy Indicator (Intermediate Measurement)
Education raising level of education in certain areas improvement in public examination identified Progress in school based assessment
Economic gains for sector/s of industry in identified sector of increase of profit or income generated 3 month cash flow average - or Financial ratios
Sustainability and Green Technology Initiatives of increase of profit or income generated Measurement related to the technology infused - e.g. reduction in energy bill
The Disadvantage groups of increase in annual income for target groups Periodical reports attest by social department
Developing Industry Relevant curriculum (For High Impact sector) Acceptance of curriculum by industry and applied by Education institutions Progress reporting
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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
ROLL-OUT PLAN (2011-2012)

• Request for proposal from IPTA (Bottom Up)
• Differentiation between industry and community
• Criteria for application (Definition of the
  grant)
• Criteria for evaluation (Review)
• Procedure for application and evaluation
• Monitoring and disbursement of KTP

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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
Request for Proposal from IPTA (Bottom Up)

• Individual or a group of academic
• Supporting collaborative industry documentation
  (agreement, MoA, Letter of Intent, letter of
  agreement, letter of award
• Supporting collaborative community documentation
  (letter of request from community)
• Proof of graduate intern involvement

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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
Differentiation between Industry and Community

• Definition of community and industry
• Timeline
• Tangible versus intangible output
• Commercialization and non-commercialisation
  project
• Profit and non-profit
• Contribution from industry and or community in
  monetary and non-monetary forms

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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
Criteria for Application (Definition of the Grant)

• Grant will not be disburse if applicant have
  other grant including research
• Basic criteria's for application for FRGS would
  be used. (Graduate intern replace Human Capital)
• Timeline not more than 2 years

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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
Criteria for Evaluation (Review)

• Based on 5 KRA mentioned earlier
• Output
• Impact
• Viability and sustainability
• Capacity building
• Improved products, services and policies
• Level of commitment industry/community
• Minimum of 30 project cost for industry
• For community, commitment from community leader ,
  relevant government agencies and other
  institutions (including non-monetary
  contribution)
• potential for replication and advancement

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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
GENERAL COMMENTS OF PANELS

• Project is more on research-based and
  consultancies-driven.
• The Knowledge Transfer-driven is low and not
  justified
• The objective is not in line with the KTP
  requirement
• The output/impact is not quantified
• Incomplete information of intern (No academic
  qualification
• year of graduation and no signature)
• There is no evidence of industry commitment. no
  supporting
• document from the commitment partner

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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
Procedure for Application and Evaluation

• Will consist of the following
• Application
• Concept of KTP
• Definition of KTP grant
• Purpose of KTP grant
• KRA of KTP
• Condition for application
• Procedure of application
• Evaluation criteria
• Financial and budgetary consideration
• Output of project (No. involve)
• Outcome/impact of project (benefit)
• Announcement date of opening and closing

• Evaluation
• Monitoring
• Result and disbursement of grant
• Other matter

KTP INDUSTRY GUIDELINES
KTP INDUSTRY APPLICATION FORM
KTP COMMUNITY GUIDELINES
KTP COMMUNITY APPLICATION FORM
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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
Monitoring and Disbursement of KTP

• Monitoring based on
• Project performance
• Financial performance
• Quarterly progress report
• Disbursement based on
• Letter of Acceptance ad agreement signed and
  disbursed fully (depending financially)

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Knowledge Transfer Program KTP Grant Scheme
Phase 1 (2011-2012)

• TOTAL OF APPLICATION

INDUSTRY- 95
COMMUNITY - 230
Total of Application 325
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Knowledge Transfer Program KTP Grant Scheme
Phase 1 (2011-2012)

• SUMMARY OF KRA

NO. KRA INDUSTRY COMMUNITY
1. Education Raising level of education in certain areas. 14 118
2. Economic gains for sectors of industry/ community in identified sectors 52 54
3. Sustainability and Green Technology Initiatives 23 34
4. The Disadvantages Groups 2 20
5. Developing Industry Relevant Curriculum (for High Impact Sector) 4 4
TOTAL 95 230
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Knowledge Transfer Program KTP Grant Scheme
Phase 1 (2011-2012)

• PROJECT SELECTED

COMMUNITY - 16
INDUSTRY- 28
Total of Project 44
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Knowledge Transfer Program - KTP Grant Evaluation
and Project Management

• KTPS INDUSTRY PROJECTS BASED ON KRA

NO. KRA TOTAL
1. Education -Raising level of education in certain areas 5
2. Economic gains for sectors of industry in identified sector 12
3. Sustainability and Green technology Initiatives 11
4. The Disadvantage groups 0
5. Developing Industry Relevant Curriculum (for High Impact sector) 0
TOTAL 28
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Knowledge Transfer Program - KTP Grant Evaluation
and Project Management

• KTPS COMMUNITY PROJETCS BASED ON KRA

NO. KRA TOTAL
1. Education -Raising level of education in certain areas 6
2. Economic gains for sectors of community in identified sector 4
3. Sustainability and Green technology Initiatives 2
4. The Disadvantage groups 2
5. Developing Community Relevant Curriculum (for High Impact sector) 2
TOTAL 16
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Knowledge Transfer Program - KTP KTP Grant Scheme
Phase 1 (2011-2012)
Give a man a fish and you feed him for a day.
Teach him how to fish and you feed him for a
lifetime
Thank You
KNOWLEDGE TRANSFER PROGRAMME Knowledge For All