Formal Reports - PowerPoint PPT Presentation

1 / 12
About This Presentation
Title:

Formal Reports

Description:

Formal Reports Contents cover title page letter or memo of transmittal table of contents list of illustrations executive summary or abstract introduction main body ... – PowerPoint PPT presentation

Number of Views:98
Avg rating:3.0/5.0
Slides: 13
Provided by: Ken1193
Category:
Tags: formal | letter | reports

less

Transcript and Presenter's Notes

Title: Formal Reports


1
Formal Reports
2
Contents
  • cover
  • title page
  • letter or memo of transmittal
  • table of contents
  • list of illustrations
  • executive summary or abstract
  • introduction
  • main body
  • appendix
  • bibliography
  • index

3
Cover
  • title of report
  • professional looking paper

4
Title Page
  • title be specific about contents
  • It may also contain
  • name of writer(s)
  • name of intended audience
  • date of completion
  • name and logo of writers company

5
Letter or Memo of Transmittal
  • A type of cover letter which
  • refers to title of project and why it was done
  • comments about content, esp. what may interest
    the reader
  • acknowledges any help received
  • closes by offering to provide further assistance

6
Table of Contents
  • items match headings in report
  • subheadings used only for very long reports

7
List of Illustrations
  • directs reader to graphics in report
  • includes table or figure number
  • includes name of illustration
  • includes page number
  • Figure 1 2002 Sales by Month 13
  • Table 1 Price Comparison 15

8
Executive Summary or Abstract
  • Both give a brief summary of what is in the
    report.
  • They are written last and read first.
  • Abstracts tend to be for academic or professional
    readers and are usually one paragraph.
  • Executive Summaries used more for business and
    technical writing. They may have a particular
    spin for promotional purposes.

9
Introduction
  • The introduction says Heres what youre going
    to be reading about and why.
  • It may include
  • background (situation leading to the report)
  • purpose (writers outcome)
  • significance (why is it important)
  • scope (range of the study)
  • arrangement (how the report is put together)
  • acknowlegements (who funded or contributed)

10
Body
  • content and length will vary
  • use appropriate headings

11
Appendix
  • contains material of interest but not vital
  • can include back-up data
  • should not contain graphics that are not optional

12
Index
  • The index is like the table of contents except it
    is at the back and is organized alphabetically
    instead of sequentially.
Write a Comment
User Comments (0)
About PowerShow.com