Integrated Disease Surveillance Project

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Integrated Disease Surveillance Project

• Finance Component
• National Centre for Disease Control
• 22, Sham Nath Marg, Delhi 110054

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FMR Audit Report 2009-10

• FMR for the quarter ended March, 2011 received
  from all States.
• The Audit Report for the financial year 2009-10
  have been received from all Thirty five States
  and Union Territories.
• All the Audit Reports shared with the World Bank
  and certain observations were made by the bank.
• CSU is following up reply of Audit Observations
  of the World Bank from the concerned States.

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FMR AUDIT 2010-11

• FMR for the quarter ended June, 2011 received
  from Gujarat, Karnataka, Tripura, Assam,
  Arunachal Pradesh, Punjab Chandigarh and Goa.
• Incomplete Audit Report 2010-11 received from
  Manipur.
• States requested to submit signed FMR and
  Complete Audit report.
• The Audit report should comprises of the
  followings

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Following Expenditures should be mentioned in
every Financial Monitoring Report

• 1.Manpower Cost as per IDSP Norms
• Salary of Contractual Staffs.
• 2.Training Cost- As per Norms, training load
  should be realistic
• 3.Referral Laboratory Cost (Rs 5,00,000/annum)
• a) Purchase of kits, reagents, consumables
  and other lab materials
• b) Minor Expenses of equipment repairs,
• c) Office Expenses
• d) Part time Staff Cost
• 
  
  
• Contd.

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• 4. Operational Cost (Rs15,000/month/unit)
• a) Outbreak Investigation
• (i) Out break Reporting
• (ii) Collection of Sample
• (iii) Transportation of Samples
• b) Analysis and use of Data
• (i) Printing of Reporting Forms, State
  Weekly Alert Bulletin, Annual Report, etc.
• (ii) Broad Band Expenses
• (iii) Meeting Expenses
• c) State Priority Labs( Rs 2,00,000/annum)
• d) Others
• (i) Minor expenses of office equipment
  repairs.
• (ii) Any other expenses related to IDSP
  activity.

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• THANK YOU

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Audit Observations raised by World Bank for the
year 2009-10.
STATE AUDIT OBSERVATIONS 2009-10 RAISED BY THE WORLD BANK
WEST BENGAL a) The Auditor has opinioned that the books maintained at Hoogly and Malda districts do not provide a true and fair view. Thus the expenditure of Rs. 459393 incurred at these districts is not eligible for Bank financing
WEST BENGAL b) Fixed assets register not maintained and assets not marked.
WEST BENGAL c) Physical verification of cash balance not conducted.
CHATTISSGARH a) Koriya District Purchases amounting to Rs. 199950 are done under lab equipments head against the directions in the note sheet.
CHATTISSGARH b) Rajnandgaon district Supporting documents for bills of Rs. 12975 not available.
CHATTISSGARH c) Fixed assets registers not maintained and no evidence of physical verifications produced.
CHATTISSGARH d) Stock register not maintained.
CHATTISSGARH e) Procedure for advance not followed.
CHATTISSGARH f) Physical verification of cash balance not conducted.
CHATTISSGARH g) Action taken report of last audit not produced.
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HARYANA a) Karnal district Rs. 168400 incurred of repair of building in April 2009 on estimation basis. No UC received.
HARYANA b) karnal District Rs. 238139 retained as training expenses since October 2007 which has neither been utilized nor refunded by the department.
HARYANA c) Hissar and Faridabad District No books of accounts maintained No bank statement and vouchers produced at the time of audit.
HARYANA d) Rewari District Only cash book produced for Audit.
HARYANA e) Procurement procedures of the SHS as verified by the auditors were not found in agreement with the procurement manual by grant issuing authorities.
DELHI a) The District wise expenditure details do not provide the activity/head for which the expenditure has been incurred.
DELHI b) Procurement procedures not followed appropriately.
BIHAR a) The auditors has highlighted serious deficiencies in the accounting system at the State Health Society
BIHAR b) Fixed assets registers not maintained at State/ District/ PHC offices.
BIHAR c) Internal audit report for March end not produced to the auditors, after repeated requests.
Himachal Pradesh TDS is not deducted as per Norms.
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Epidemiologists Rs 25,000-40,000/-pm
Microbiologists Rs 25,000-40,000/-pm for medical microbiologists Rs 15,000-25,000pm for non medical microbiologist
Entomologists Rs 15,000-25,000/-pm
Consultants Finance Rs 14,000/-pm
Consultants Training Rs 28,000/-pm
Data Managers Rs 14,000/-pm for state DM Rs 13500/-pm for district DM
Data Entry Operators Rs 8,500/-pm
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Contents of Audit Report

• Auditors Report.
• Audited Receipt Payment Account.
• Consolidated Receipt Payment Account.
• Audited Income Expenditure of State
  Surveillance Unit and District Surveillance
  Units.
• Consolidated Income Expenditure Account.
• Balance Sheets of State Surveillance Unit and
  District Surveillance Units.
• Consolidated Balance Sheet.
• Schedule of Fixed Assets.
• Schedule of Advance Register.
• Reconciliation Statement between FMR and Income
  and Expenditure Account.
• Management Letter.

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Training of Hospital Doctors 28,100/- per unit 80 batches (30 per batch) 22.48
Training of Hospital Doctors of MCHs 19,100/- per unit 6 batches (30 per batch) 1.15
Training of Hospital Pharmasist / Nurses 23,600/- per unit 110 batches (30 per batch) 25.96
Training of Data Managers DEO 39,800/- 2 batches 0.80