What

1
Whats New withSchool Nutrition

• October 8, 2013

2
Welcome

• Introductions
• USDA Foods Update
• Mailings
• Program Reminders
• Administrative Review
• USDA Guidance Memos
• Training Opportunities
• Questions Answers

3
Introductions

• Whats New with the School Nutrition Team
• Deb Wollin, SNS Nutrition Program
  Consultant

4
School Year (SY) 2013-14 USDA Foods Entitlement
Update

• Wisconsin School Food Authorities (SFAs)
  receiving USDA Foods through participation in the
  National School Lunch Program (NSLP) receive an
  entitlement dollar balance (Program Year
  Entitlement) that is to be spent towards the
  value of USDA Foods.
• The Program Year Entitlement is to be determined
  by the annually published federal assistance rate
  multiplied by the SFAs prior years total
  claimed reimbursable NSLP meals.

5
School Year (SY) 2013-14 USDA Foods Entitlement
Update

• SFAs are required to place their annual USDA
  Foods orders approximately six months in advance,
  during the annual USDA Foods ordering time frame.
• Therefore, each SFAs Program Year Entitlement is
  initially based on second preceding year NSLP
  meal count data.
• In other words, the amount of Program Year
  Entitlement dollars that SFAs used to place the
  annual order for SY 2013-14 was based on SY
  2011-2012 NSLP meal count data.

6
School Year (SY) 2013-14 USDA Foods Entitlement
Update

• Annually, after the prior years NSLP meal count
  data has been finalized, all SFAs Program Year
  Entitlement is updated to reflect this prior year
  data.
• This process typically occurs at the end of
  October or beginning of November. However,
  preliminary School Year (SY) 2012-13 NSLP meal
  count data at a national level indicated global
  drop in NSLP meal counts.
• Therefore, rather than wait until the
  October/November time frame, USDA made the
  decision to update all states SY 2012-13 NSLP
  meal count data and resulting SY 2013-14 USDA
  Foods entitlement data in August.

7
School Year (SY) 2013-14 USDA Foods Entitlement
Update

• Cumulatively, as a state, Wisconsin did
  experienced a significant drop in SY 2012-13 NSLP
  meal counts.
• This meal count update resulted in a negative
  entitlement balance for the state of Wisconsin
  and therefore many SFAs for SY 2013-14.
• In order to eliminate this negative entitlement
  balance, Wisconsin needed to adjust down SFAs SY
  2013-14 USDA Foods order requests and cancel USDA
  Foods orders.

8
School Year (SY) 2013-14 USDA Foods Entitlement
Update

• The Wisconsin USDA Foods Section has completed
  the SY 2013-14 USDA Foods order adjustments to
  eliminate the SFAs negative entitlement balance.
  
• Since USDA had already purchased Wisconsin USDA
  Foods orders for several months of SY 2013-14,
  the USDA Foods affected by this adjustment
  process were based on the USDA Foods orders still
  available for USDA cancellation/adjustment.
• This means that not all brown-box USDA Foods
  (USDA Foods shipped directly from USDA) and not
  all bulk USDA Foods for further processing were
  affected by this adjustment process.

9
School Year (SY) 2013-14 USDA Foods Entitlement
Update

• Additional details regarding the adjustment
  process and USDA Foods affected can be found on
  the USDA Foods Mailings and Notices web-page at
  the following link
• http//fns.dpi.wi.gov/fns_commoditymail

10
Department of Defense (DoD) Fresh Fruit and
Vegetable Program Update

• DoD has entered into a contract with a new
  produce vendor, General Procurement Services
  (GPS), for the State of Wisconsins DoD Fresh
  Fruit and Vegetable Program. 
• Since DoD just recently awarded the contract,
  unfortunately GPS is still working on finalizing
  the details regarding the delivery schedule and
  specific delivery dates for each participating
  SFA. 

11
Department of Defense (DoD) Fresh Fruit and
Vegetable Program Update

• In addition, Department of Public Instruction
  (DPI) has been made aware of delivery issues as
  SFAs place their produce order via the DoD
  ordering system, Fresh Fruits and Vegetables
  Ordering System (FFAVORS).  
• The delivery date chosen by SFAs in FFAVORS as
  they order is not accurate at this time.  SFAs
  choose the delivery date in FFAVORS expecting the
  date would stay the same as they had in the past,
  however, GPS is setting up different delivery
  dates, therefore resulting in missed delivery
  days. 
• Therefore, DPI strongly advises that SFAs do not
  place any DoD orders at this time, until the
  delivery issues are resolved. 

12
Department of Defense (DoD) Fresh Fruit and
Vegetable Program Update

• DPI will provide an update(s) as the information
  and details become available from DoD and GPS. 
•  
• For the meantime, please continue to send
  complaints to the DoD customer liaisons
• Charlene Washington, charlene.h.washington_at_dla.mil
  ,  (215 )737-2545 or
• Brian Kern, Brian.Kern_at_dla.mil, [phone]
• When filing a complaint, please include your
  FFAVORS account number (i.e. YWI)
• Also, please send a copy of the complaint to the
  DPI contact person Dino Ante, antonio.ante_at_dpi.wi
  .gov, as DPI continues to monitor the situation.
    
•  

13
Whole Wheat Flour (100410) Vendor Substitution

• The USDA vendor that was to supply the 100410,
  whole wheat flour made a substitution and shipped
  all-purpose flour to the state of Wisconsin and
  not whole wheat flour, as ordered. 
• The shipment received by this USDA vendor covers
  delivery orders from September 2013 January
  2014. 
• Unfortunately, since the all-purpose flour has
  been shipped out to commercial distributors and
  to schools, there will not be replacement of the
  all-purpose flour to whole wheat flour.

14
Whole Wheat Flour (100410) Vendor Substitution

• However, the DPI recognizes that some SFAs may be
  unable to use some or all of the all-purpose
  flour received. 
• In this event, the DPI will provide entitlement
  value and handling charge credit for cases of
  all-purpose flour that your SFA is unable to
  utilize.  If your SFA is requesting credit, a
  credit form will need to be completed. 
• A copy of the credit form was provided to all
  affected SFAs.
• If your SFA needs another copy of this credit
  form, please contact
• Laura Sime at laura.sime_at_dpi.wi.gov

15
Whole Wheat Flour (100410) Vendor Substitution

• SFAs that are unable to utilize all cases
  received during these months are encouraged to
  transfer/donate to another SFA or outlet that can
  utilize the all-purpose flour.  In the event of
  transfer/donation, it  is NOT NECESSARY to inform
  the DPI of the transfer/donation details.
• In order to receive credit, the credit form needs
  to be completed and returned by Thursday, October
  31, 2013.
• For SFAs that are unsure of how many cases that
  will be received by month of the whole wheat
  flour for September 2013 January 2014, this
  information can be accessed from the Wisconsin
  USDA Foods Ordering System under Program Year
  2014.  September 2013 and October 2013 case
  quantities can be accessed under the Orders
  tab.  November 2013 January 2014 order data can
  be viewed under the Adj. column of the Survey
  tab data.

16
USDA Foods Contact Information

• Laura Sime at laura.sime_at_dpi.wi.gov or (608)
  267-9119
• Lynne Slack at lynne.slack_at_dpi.wi.gov or (608)
  266-2596
• Dino Ante at antonio.ante_at_dpi.wi.gov or (608)
  266-3615

17
The Federal Shutdown

•  The USDA will continue to make funds available
  and pay reimbursement claims for all meals served
  prior to October 1, 2013.
• DPI School Nutrition Staff have available funding
  and will be working through the month of
  October. 
• USDA food deliveries USDA has contracts with
  vendors that obligate them to perform and ship
  all food products purchased on time. 
• Most materials have been purchased through
  December delivery. The food will not stop
  moving. 
• For the Fresh Fruit and Vegetable Program, the
  second allocation of funds for School Year
  2013-2014 will be provided to States by FNS once
  the Federal government resumes operations.

18
The Federal Shutdown

• Question  Can households of furloughed employees
  be approved for free or reduced price school meal
  benefits?  Should they be removed from the
  program when the furlough is over?

19
Mailings

• September 24, 2013
• Training Opportunities for the 2013-14 School
  Year
• September 30, 2013
• School Food Authorities Scheduled to Receive an
  Administrative Review in the 2013-2014 School
  Year (SY)
• September 30, 2013
• Verification (NSLP) SY 2013-14

20
Program Reminders

• 2013-14 Contracts
• August claim due Oct 30 Sept claim due November
  29
• Direct Certification should have been run at
  least once
• Annual Financial Report was due August 30
• Civil Rights Compliance Self-Evaluation
  Form/Civil Rights training on/before October 31
• FNS 10 due November 1
• Paid Lunch Price Report due November 1
• Verification Activities Completed November 15
• Verification Collection Report due February 1,
  2014

21
Administrative Review

• Consultants are starting to schedule the AR
  on-site reviews.
• Documentation and Information may be requested
  prior to the on-site review.
• For more information on what to expect on an AR
  and resources to help you prepare, the DPI
  website has a webpage dedicated to preparing for
  the AR located at http//fns.dpi.wi.gov/fns_ar

22
USDA Guidance Memos

• SP 56-2013 Collaboration with State School
  Business Officials on New Administrative Review
  Section Resource Management
• SP 58-2013 Paid Lunch Equity Additional
  Guidance for School year 2013-2014
• SP 59-2013 Review of Provision 2/3 Base Year

23
Training Opportunities

• http//fns.dpi.wi.gov/fns_snt_training
• Fall Training Opportunities
• Menu Certification Workshops
• Small Victories
• Great Beginnings Academy
• Whats New with School Nutrition
• Whats New with School Nutrition webinars

24
Questions
25
Thanks for Participating

• Next Whats New with School Nutrition
• Tuesday, November 12, 2013

26
Non-Discrimination Statement

• The U.S Department of Agriculture prohibits
  discrimination against its customers, employees,
  and applicants for employment on the bases of
  race, color, national origin, age, disability,
  sex, gender identity, religion, reprisal, and
  where applicable, political beliefs, marital
  status, familial or parental status, sexual
  orientation, or all or part of an individuals
  income is derived from any public assistance
  program, or protected genetic information in
  employment or in any program or activity
  conducted or funded by the Department.  (Not all
  prohibited bases will apply to all programs
  and/or employment activities.)
• If you wish to file a Civil Rights program
  complaint of discrimination, complete the USDA
  Program Discrimination Complaint Form, found
  online at http//www.ascr.usda.gov/complaint_filin
  g_cust.html, or at any USDA office, or call (866)
  632-9992 to request the form. You may also write
  a letter containing all of the information
  requested in the form. Send your completed
  complaint form or letter to us by mail at U.S.
  Department of Agriculture, Director, Office of
  Adjudication, 1400 Independence Avenue, S.W.,
  Washington, D.C. 20250-9410, by fax (202)
  690-7442 or email at program.intake_at_usda.gov.
• Individuals who are deaf, hard of hearing or have
  speech disabilities may contact USDA through the
  Federal Relay Service at [phone] or (800)
  845-6136 (Spanish).  
• USDA is an equal opportunity provider and
  employer.