Academic Programs

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Academic Programs
Dr. Debbie Blanke, Stephanie Beauchamp, Dr.
Erin Taylor
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Overview

• Policies and Forms
• 3.4 Academic Program Approval
• 3.7 Academic Program Review
• 3.14 Undergraduate Degree Requirements
• 3.18 Academic Calendars
• 3.6 Cooperative Alliances
• 3.12 Undergraduate Academic Courseload
• 3.5 Intensive English Programs
• Reach Higher Update
• 3.10 Undergraduate Transfer Articulation
• Helpful Links and Protocol
• Questions and Answers

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3.4 Academic Program Approval

• Degree Program Levels (p. 49)
• Informational Reports Available to Institutions
• Program Processes Forms

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Degree Program Levels
3.4 Academic Program Approval

• Level I Broad Umbrella
• Level II Specific Degree Category
• Level III Specific Degree (by name)
• Level IV Option, Major, Emphasis Under Level III
  (50 or more of the same core)

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Informational Reports
3.4 Academic Program Approval

• Degree Program Inventory
• Degree Program Review Schedule
• Option Inventory (Level IV)
• Program Productivity
• http//www.okhighered.org
• http//www.okhighered.org/oeis/ProductivityReport/
  Main.aspx

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3.4 Academic Program Approval

• Process for new program proposal (p. 55)
• Systemwide LOI 30 days prior to proposal
  submission
• 30 days to protest after copies sent
• Protest must come from President to Chancellor to
  be official
• More detailed information required
• Academic Plan, demand, duplication, productivity,
  electronic delivery, funding
• Form for proposal (p. 151 in procedures)

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Program Forms
3.4 Academic Program Approval

• Program Modifications (p. 50)
• Process
• Substantive vs. Non-Substantive
• Forms (p. 175 in procedures)
• Post Audit/Final Approval (p. 74)
• Process

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• June 1, 2011
• Dr. John Smith, Academic Officer
• Re Program Review
• As you know, State Regents policy provides for
  provisional approval of new programs with final
  approval dependent upon meeting institutionally
  established and State Regents approved criteria.
  One Oklahoma State Community College (OSCC)
  program is scheduled for review for final
  approval in fall 2010 as described below.
• At the September 12, 2008 meeting, the State
  Regents authorized OSCC to offer the Associate in
  Science in Biology (089) with the stipulation
  that continuation of the program beyond fall 2011
  would depend upon meeting the following criteria
  established by the institution and approved by
  the State Regents

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• Associate in Science in Biology (089)
• enroll 30 students in fall 2010 and
• graduate 13 students in 2010-11.
• In preparation for the evaluation, we request
  OSCC provide a review of the program to the State
  Regents office by September 15, 2011, so the
  State Regents may take action regarding final
  endorsement of the program. For your convenience
  in assisting to provide appropriate information,
  a post audit form in both Word and PDF format may
  be found at http//www.okhighered.org/admin-fac/ac
  ademic-forms/.
• Thank you for your time and consideration. If
  you have questions or concerns, please contact
  Stephanie Beauchamp at 405-225-9399 or
  sbeauchamp_at_osrhe.edu.
• Sincerely,
• Houston D. Davis, Vice Chancellor for Academic
  Affairs

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3.4 Academic Program Approval

• Post Audit/Final Approval Form
• (p. 186 in procedures)

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3.7 Academic Program Review

• Policy revisions
• Purpose program improvement and accountability
• Definitions added internal review team
  external review team, low producing program (p.
  75)
• Certificate review language added
• Program review criteria revised (p. 76)
• External review process for low producing
  programs (p. 82)
• Criteria for low producing programs exemptions
  (p. 81)
• Report content (p. 84)

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3.7 Academic Program Review

• Definitions (p. 75)
• Internal Review Team
• Academic peers WITHIN the institution that DO NOT
  teach in the program
• External Review Team
• Academic peers OUTSIDE the institution but
  proficient in the program content area
• Onsite or paper review allowed
• Low Producing Program does NOT meet criteria
  specified in policy

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3.7 Academic Program Review

• Certificate review added (3.7.4 p. 76)
• Certificates embedded in a program are reviewed
  along with the main program.
• Certificates not embedded in another program are
  reviewed independently.
• Program Review Criteria revised
• Centrality to Mission (3.7.5.A p. 76)
• Vitality of Program (3.7.5.B p. 77)
• Low Productivity Review Process (3.7.6 p. 81)
• Program Review Reports (3.7.7 p. 84)

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3.7 Academic Program Review

• Vitality of Program (3.7.5.B)
• Program Objectives and Goals (3.7.5.B.1 p. 77)
• Quality Indicators (consistent with HLC)
  (3.7.5.B.2 p. 77)
• Productivity Indicators (3.7.5.B.3 p. 78)
• 5-year average
• Degrees Conferred Majors Enrolled
• AA/AS 5 AA/AS 25
• AAS 5 AAS 17
• Bacc 5 Bacc 12
• Masters 3 Masters 6
• Doc 2 Doc 4

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3.7 Academic Program Review

• Vitality of Program (3.7.5.B)
• Other Quantitative Measures (3.7.5.B.4 p. 78)
• Number of courses exclusively for the major
• Student credit hours in major courses
• Direct instructional cost
• Number of credit hours that support the general
  education component and other majors
• Roster of faculty, including FTE in specialized
  courses for the major
• Employment or advanced studies for graduates
• Success of transfer students from major

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3.7 Academic Program Review

• Vitality of Program (3.7.5.B)
• Duplication (3.7.5.B.5 p. 79)
• Determine extent of duplication within the system
• Consider sharing programs, joint degrees, etc.
• Demand from students, employers
• Demand for alternative forms of delivering the
  content
• Effective Use of Resources (3.7.5.B.6 p. 80)

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3.7 Academic Program Review

• Low Productivity Review Process (3.7.6.A p. 81)
• Annual report sent to institutions
• Programs not meeting 5-year average in graduates
  or majors must conduct external review unless
  granted an exception
• Exceptions (p. 81)
• New program in post audit
• Liberal Arts and Sciences programs supporting the
  general education component
• Offline programs (suspended or scheduled for
  deletion)
• Restructured program expected to meet
  productivity within specified time period
• Special purpose programs designed for specific
  need (wind energy, Native American, womens
  studies, Tinker programs, etc.)
• Data discrepancies that can be factually
  corrected
• No cost/justifiable cost programs

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3.7 Academic Program Review

• External Review Process (3.7.6. B p. 82)
• Site visit or paper review
• Team selected by chief academic officer
• Materials to team at least 4 weeks prior to
  review
• Team charge
• Self Study
• Previous Reviews/Findings
• Review schedule and timeline for a final report

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3.7 Academic Program Review

• External Review Process (3.7.6. B p. 83)
• Team Report
• Provided to chief academic officer
• Copies sent to faculty and administrators in the
  program
• Team recommendations
• Suspend -- delete
• Modify -- continuation
• Team must include measureable goals and timeline
  for monitoring progress

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3.7 Academic Program Review

• State Regents Action (3.7.6. B.5 p. 83)
• Team report sent to Chancellor by President, then
  forwarded to the State Regents for action
• After action, recommendations must be implemented
  within one year and progress monitored by staff
• Program Review Reports - Format (3.7.7.A p. 84)
• Intro and process
• Executive Summary
• Analysis and Assessment
• Program Review Recommendations
• Forms under development (COI Procedures
  Committee)

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3.7 Academic Program Review

• State Regents Review and Action (3.7.7.B p. 85)
• Monitoring the Review Process institutional
  expectation and state expectation (3.7.7.C p.
  85)
• Low Productivity Report
• Form (p. 202 in procedures)

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3.14 Undergraduate Degree Requirements

• Definitions
• AA or AS general education requirements (p. 132)
• AAS general education requirements (p. 133)
• Baccalaureate general education requirements (p.
  133)
• Baccalaureate requirements and standards (p. 136)
• General Education Framework (p. 139)
• Policy has tables with specific hours/requirements

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3.18 Academic Calendars

• Definitions (p. 169)
• Standards
• Submission and Approval of Academic Calendars
• Competency-Based Learning
• Form (p. 203 in procedures)

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3.6 Cooperative Alliances Between Higher
Education Institutions and Technology Centers

• Cooperative Alliances voluntary partnerships
  between AAS degree-granting institutions and
  technology centers to allow qualified high school
  students and adults to earn college credit for
  certain technical courses reviewed by the higher
  education partner but taught by the technology
  center. (p. 65)

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3.6 Cooperative Alliances

• Cooperative Agreement Program (CAP) academic
  degree program offered by institutions that
  includes approved courses taught by a technology
  center and leads to an AAS degree or a
  college-level, technical certificate that is a
  subset of courses within the approved AAS degree.
  (p. 65)

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3.6 Cooperative Alliances

• Technical Concurrent Student Admission
  Requirements An 11th or 12th grade student
  enrolled in an accredited high school or a
  student who is at least 16 years of age and
  receiving high-school-level instruction at home
  or from an unaccredited high school may, if s/he
  meets the requirements, be admitted to a college
  or university in The Oklahoma State System of
  Higher Education that offers technical AAS and
  certificate programs and enroll in technical
  courses only. (p. 71)

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3.6 Cooperative Alliances

• Minimum standards for State System institutions
  are
• an ACT score of 19 OR
• a PLAN score of 15 OR
• high school GPA of 2.5 AND
• a letter of support from the high school
  counselor AND
• written permission from a parent or legal
  guardian.
• Exception to policy
• All other concurrent admission policy
  requirements remain in effect for technical
  students, including retention standards of a 2.0
  college cumulative GPA and concurrent enrollment
  student academic workload (19 hours). (p. 46 in
  procedures)

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3.6 Cooperative Alliances

• Curriculum (p. 68)
• All continuing and future CAPs included in the
  Cooperative Alliance shall be subject to the
  State Regents Academic Program Approval and
  Academic Program Review policies and criteria.
• Quality Assurance - Faculty (p. 68)
• The appropriate academic dean reviews all faculty
  credentials, and recommends all faculty for
  approval. Once approved, technology center
  faculty in approved CAPs becomes listed as
  adjunct instructors for the higher education
  institution.

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3.6 Cooperative Alliances

• Quality Assurance Program Quality (p. 69)
• A specific full-time or dean-designated faculty
  liaison with at least a minimal level of content
  expertise provides annual review and alignment
  of courses offered for credit in the CAP. Faculty
  liaisons are members of the program advisory
  committee.

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3.6 Cooperative Alliances

• 3.6.4.A.4 Technical Course Crosswalk (TCW) (p.
  67)
• Faculty working on applied vs. theoretical
  courses and reviewing common course descriptions.
  
• This crosswalk is only for technical courses and
  will not have the same courses as the Course
  Equivalency Project. Courses should not be on
  both matrices.
• For courses leading to an AAS degree (and may
  transfer to a BT).

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3.6 Cooperative Alliances

• Cooperative Agreement Programs (CAP) Requests
• Process
• Forms (p. 197 in procedures)

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3.12 Undergraduate Academic Course Load

• Undergraduate course load is limited to a number
  of semester-credit hours which is 50 percent
  greater than the total number of weeks in the
  applicable academic term spring/fall 24
  hours. Summer -12 hours. (p. 126)
• Note While high school concurrent enrollment
  academic course workload is found in 3.9.6.I.1
  It is 19 semester credit hours for the spring and
  fall and 9 hours for summer.
• Note Workload standards apply to cooperative
  alliance students. You may need to be helpful to
  your technology center staff and explain the
  calculation.

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3.5 Intensive English Program Approvaland Review

• The purpose of the policy is to specify criteria
  for approval and review of IEP programs available
  to non-native speakers of English to ensure
  adequate preparation for college level academic
  work at an Oklahoma institution of higher
  education. (p. 57)

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3.9 International Student Admission

• 3.9.5 International Student Admission and
  Admission of Non-native Speakers of English
• Students must meet one of the standards described
  below to demonstrate their competency in English.
  Institutions may not waive this admission
  requirement as part of the alternative admission
  category within the State Regents general policy
  on admission.
• 1. Standardized Testing
• 2. Intensive English Program (IEP)
• 3. High School Performance
• 4. Completion of a baccalaureate or graduate
  degree from a college or university where English
  is the primary teaching language
• 5. Institutional Discretion

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3.5 Intensive English Program Approval and Review

• There are 11 approved IEPs in Oklahoma
• OSU, OU, UCO, NSU, OCU, SGU
• OCCC, TCC
• Oklahoma City (ECI), Edmond (ELC), Tulsa (ULI)
• Listing on p. 43 in procedures

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Helpful Information

• CIP Code Updates (2010 version)
• http//nces.ed.gov/ipeds/cipcode/Default.aspx?y55
  
• Program Forms
• http//www.okhighered.org/admin-fac/academic-forms
  /
• Program Demand Resources
• http//www.oesc.ok.gov/

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Helpful Information

• Protocol
• Official Copy Sent From President to Chancellor
• E-mail CCs to Debbie OR Stephanie (these are not
  official submissions, but we can start a
  preliminary review from them while awaiting the
  official submission)

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• Program Update for
• COI Policy Workshop
• July 14, 2011

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• Bachelor of Science in
• Organizational Leadership (775)
• Associate in Arts in Enterprise Development (675)
• Associate in Science in Enterprise Development
  (676)

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REACH HIGHER Web Sitewww.reachhigheroklahoma.or
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REACH HIGHER The Curriculum

• Baccalaureate Program
• General Education 40 hrs.
• Professional Electives 33-39 hrs.
• Field Exp./Internship 3 hrs.
• Core Required 27-30 hrs.
• Institution-specific 12-15 hrs.
• TOTAL CREDIT HOURS 124 hrs.

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REACH HIGHERAdmission Requirements

• Bachelors Degree
• At least 21 years old
• Completed at least 72 hrs. of college credit
• Minimum 2.0 graduation/ retention GPA in past
  college work
• Completed general education requirements as
  defined by the home institution or by AA or AS
  degree
• NOTE no substitution of core courses at this
  time and core courses are resident credit from
  any RH campus.

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REACH HIGHERCosts

• 174.00 per credit hour (resident)
• 413.00 per credit hour (non-resident)
• (Effective August, 2011)

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REACH HIGHER Web Sitewww.reachhigheroklahoma.or
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REACH HIGHER The Curriculum

• Associate Program
• General Education 37 hrs.
• Core Required 23 hrs.
• TOTAL CREDIT HOURS 60 hrs.
• Options
• Business (accounting, economics, management,
  business statistics, etc.)
• General Studies (individualized for the students
  academic and career goals)

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REACH HIGHERAdmission Requirements

• Associate Degrees
• Completed at least 18 hrs. of college credit
• Minimum 2.0 graduation/ retention GPA in past
  college work
• Completed any required remedial work

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• Associate Degrees policy clarifications
• The Two-Year Reach Higher Campuses include
  CASC, CSC, EOSC, MSC, NEO AM, NOC, OCCC, RCC,
  RSC, SSC, TCC, WOSC, OSU-OKC (AS only), and
  OSUIT (AS only).
• Resident credit clarifications
• General Education requirements (37 credit hours)
  can be satisfied by credit earned at an Oklahoma
  institution participating in the Course
  Equivalency Project (CEP). Courses taken from
  the CEP listings will fulfill resident credit
  requirements.
• Core courses/major requirements (23 credit hours)
  must include 15 of the final credit hours from
  Oklahoma institutions participating in the Reach
  Higher associate degree completion program. This
  includes the 12 Oklahoma community colleges and 2
  Oklahoma technical branches accredited by the
  Higher Learning Commission listed above.
• Course Substitutions
• General Education and Business Option courses are
  specified to come from approved CEP course
  groupings. No substitutions are allowed for
  general education or the business option.

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REACH HIGHERCosts

• Same as current tuition costs at each
  participating institution (no common tuition at
  this point in time).
• On average, 90 per credit hour for Oklahoma
  residents

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REACH HIGHERCurrent Status

• 2,810 Inquiries (2-year 4-year)
• 1,747 Applications (4-year)
• 430 Majors enrolled (25 AA-AS/405 BS)
• 561 Total enrolled in classes (2-year
  4-year)
• 179 Program Graduates through spring 2011
  for 2-year (13) and 4-year (166)
• 152 Referred to other programs

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ORGL Majors Non-majors Totals
Spring 2007 36 14 50
Fall 2007 98 62 160
Spring 2008 166 95 261
Fall 2008 208 161 369
Spring 2009 225 131 356
Fall 2009 276 148 424
Spring 2010 270 180 450
Fall 2010 335 176 508
Spring 2011 405 131 536
Percentage Increase from 2007 1,125 935 1,072
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• Organizational Changes
• NSU no longer Lead Institution
• 4-Year Council, Dr. McElroy, NSU
• 2-Year Council, Dr. Paul Gasparro, SSC
• Ms. Sheila Smith, new Reach Higher Administrator
  (started June 13, 2011)

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Questions Answers
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Policy Overview

• (3.6 continued)
• Technical Course Crosswalk
• Faculty asked to evaluate coursework as applied
  or theoretical and to review common course
  descriptions.
• This crosswalk is only for technical courses and
  will not have the same courses as the Course
  Equivalency Project. Courses should not be on
  both matrices.
• Debuts Fall 2011.
• For courses leading to an AAS degree (and may
  transfer to a BT).

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Policy Overview

• 3.10 Undergraduate Transfer and Articulation
• The policy is designed to facilitate transfer
  within the State System.
• Required GPAs for admission of transfer students
  can vary across the system. Use the Academic
  Policies Procedures Handbook to review details.

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Policy Overview

• 3.10 Undergraduate Transfer and Articulation
• Clarifies for transfer students the point at
  which the clock starts ticking in terms of
  undergraduate requirements the degree
  requirements in effect at the time of the
  students initial full-time enrollment in any
  State System college or university shall govern
  lower-division prerequisites, provided the
  student has had continuous enrollment in the
  State System.

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Course Equivalency Project

• Portal entry www.OKCourseTransfer.org
• Course Equivalency Project (CEP) was established
  in 1995.
• Faculty appointed by the presidents review
  disciplines selected by the Council equivalencies
  annually. The transfer matrices is updated after
  editing and final verification.
• Additions, deletions and modifications of
  coursework take place at September Faculty
  Meetings and through the web-based database
  AVPs and their designees may submit changes.
• Private institutions may only add their courses
  if they attended that disciplines Faculty
  Meeting.

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Course Equivalency Project

• 8,000 courses/ 40 disciplines for 2010-2011
• 10 Faculty Meetings September 22, 2010 _at_UCO
• Biological Sciences Math
• Computer Science Information Systems
• English Psychology
• Criminal Justice Philosophy
• Engineering Nutrition
• Each Meeting requires an AVP Facilitator and
  selection of a Chair from the faculty.
• Bring 20 copies of syllabus for courses to be
  added or modified
• Standard 75 common course content and expected
  learner outcomes

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CEPProcess
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