Acquisition Domain Overview

1
Acquisition Domain Overview Presented to the
Federal Acquisition Conference June 13th 18th,
2003

2
Points of Interest

• Role of the Acquisition Domain
• Governance Structure
• Acquisition Domain Actions
• Success Stories
• Future Actions

3
Goals Impacting the Acquisition Domain
DOD Transformation Goals

• Protect the U.S. homeland and critical bases of
  operation
• Deny enemies sanctuary
• Protect and sustain power in access-denied areas
  
• Leverage information technology to connect troops
  and their operations
• Improve and protect information networks from
  attack and
• Enhance space operations.

E-Government Act of 2002

• To provide effective leadership of Federal
  Government efforts to develop and promote
  electronic Government services and processes by
  establishing an Administrator of a new Office of
  Electronic Government within the Office of
  Management and Budget
• To promote the use of the Internet and other
  information technologies to provide increased
  opportunities for citizen participation in
  Government
• To promote interagency collaboration in proving
  electronic Government services, where this
  collaboration would improve the service to
  citizens by integrating related functions, and in
  the use of internal electronic Government
  processes, where this collaboration would improve
  the efficiency and effectiveness of the processes
• To improve the ability of the Government to
  achieve agency missions and program performance
  goals
• To promote the use of the Internet and emerging
  technologies within and across Government
  agencies to provide citizen-centric Government
  information and services
• To reduce costs and burdens for businesses and
  other Government entities
• To promote better informed decision making by
  policy makers
• To promote access to high quality Government
  information and services across multiple channels
• To make the Federal Government more transparent
  and accountable
• To transform agency operations by utilizing,
  where appropriate, best practices from public and
  private sector organizations
• To provide enhanced access to Government
  information and services in a manner consistent
  with laws regarding protection of personal
  privacy, national security, records retention,
  access for person with disabilities, and other
  relevant laws

ATL Goals

• Modular solution sets
• Performance improvements
• Reduce current and future maintenance costs
• Minimize lines of code investment

• Enterprise data sharing
• Formless
• Reuse of technology investment
• Competition, where possible

DPAP Goals

• 80 reuse of technology
• Using Incr. 2 Adapter
• Seamless data integration
• Supports single baseline goal
• ROI supportable

• Fits within spiral development concept
• Sustainment reduction
• Core capability across P/C/S, MWS, and ICPs
• Adaptable to business/technology insertions

DPAP(EB) Goals

• Reduce Leverage technology to provide the best
  possible tools for the workforce
• Have fewer, more capable, and integrated systems
• Promote the use of best practices to have better
  information for decision making
• Reduce the cost of business operations
• Work closely with other domains to streamline our
  department processes

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The Acquisition Community is Composed of
People, Process, and Technology All are
Configured in the Context of Strategically Driven
Policy
The Previous DPAP Relationship with Acquisition
Community

• Historically, the focus has been on the
  technology component of the Acquisition
  Community.
• The objective is to fully integrate the
  acquisition workforce with streamlined
  acquisition processes and standard technologies.

People
Policy Regulation
Policy Regulation
Process
Technology
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Moving Forward, Our Role Will Be To Integrate
People, Process, and Technology
The DPAP Relationship with the Acquisition
Community

• The Acquisition Domain will design and implement
  a modern acquisition environment that is
  consistent with policy and integrates enterprise
  technologies with best practice processes for use
  by trained personnel.

Policy Regulation
Policy Regulation
Process
Technology
EB
People
Policy Regulation
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Governance Structure for Acquisition eBusiness
Office of Management and Budget
D DPAP
Acquisition Governance Board
D DPAP
D DPAP
Acquisition Innovation Forum
Program Executive Office
Joint Acquisition E-Business Oversight
Board (JAEBOB) Defense Procurement Acquisition
Policy (E-Business) (DPAP (EB)), Services and
Agencies
Program Joint Requirements Boards
Procurement CONOPS
Defense Acquisition Business Process
Purchase Card CONOPS
Program Execution
Etc.
PCARD JPMO
Service Programs
SPS JPMO
CCR JPMO
Service Agency Portfolios
Defense Acquisition System Inventory
Acquisition/ Procurement CONOPS
Chair
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Acquisition Governance Board in Federal Context
Office of Management Budget
Internal Effectiveness And Efficiency Council
(IEEC) (Quad Council)
CFO Council
CIO Council
Federal Acquisition Council
HR Council
D,DPAP
Technology Committee
DPAP(EB)
DoD Acquisition Governance
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(No Transcript)
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Notional Federal Acquisition Governance
Quad Council
Office of Electronic Government
Federal Acquisition Council(FAC)

• Federally coordinated requirements
• IAE responsible for portfolio execution
• ACE provides functional input through IAE to
  components
• System Owners responsible for project
  implementation
• Result Alignment of requirements and funding

OMB/Resource Mgmt. Offices
Acquisition Committee for Excellence (ACE)
Senior Agency Representatives
300 Submission
Agency CIO
Integrated Acquisition Environment
Requirements
JRBBPN
JRBeStandards
JRBFPDG-NG
JRBIGOTS
JRBeCatalog
Agency Level
TeDS
FBO
ICD
IGTP
WDOL
EPLS
ESRS
BPN
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Acquisition Technology Logistics (ATL)Domain
Owners
Executive Board Mr. Wynne
USD(C)/CFO Component FMs/Lead Agent Finance,Accou
nting Operations Financial Management
USD(C)/CFO Component FMs/Lead Agent Programming
Budget Funds Control
Steering Committee Mr. Wynne Ms. Morales
FMMP Working Group
CIO Adv.Council
USD(PR) Component MRs/Lead Agent Human
Resource Management
ASD(C3I)/CIO Component CIOs/Lead Agent Technical
Infrastructure
Business Modernization and Systems Integration
(BMSI) Enterprise Architecture Development,
Sustainment, Budget Control
Functional integration across ATL
USD(ATL) LMR Component ILs/Lead
Agent Logistics Ms. Morales
USD(ATL) IE Component ILs/Lead Agent Real
Property and Environmental Liabilities Mr.
DuBois
USD(ATL) DPAP Component Acq/Lead
Agent Acquisition/Procurement Ms. Lee
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Acquisition Domain Roles and Responsibilities

• Business Management Modernization Program
  (BMMP) Steering Committee Established and
  Approved Domain Owner Roles and Responsibilities
  27 Feb 03
• The roles and responsibilities for the
  Acquisition Domain are to
• Build and maintain Global Information Grid (GIG)
  compliant architecture products, data strategy,
  and transition plans that are consistent with
  FMEA
• Review domain portfolio and enforce compliance
  with architecture, data strategy and transition
  plans.
• Develop scorecard metrics.
• Review and approve program funding.
• Develop legacy system phase-out strategy and
  prioritization.
• Develop domain strategy for new acquisitions.
• Select and designate executive agents to plan and
  implement transformation initiatives within and
  across the domains.
• Manage and represent domain needs during
  development of enterprise transition priorities
  and resourcing.

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Acquisition/Procurement Domain Enterprise Plan
Program Support and Compliance
Extend and Maintain Architecture
Transition Support
BMMP
Pilots
Additional Implementation
Develop FMEA
Phase 1 Develop FMEA
Phase 2 Extend FMEA
Accept FMEA
DPAP Federal Acquisition
Integrated Acquisition Environment
Baseline Current Acquisition Environment
Identify Implement Incremental Improvements
Develop Enterprise Procurement Modern. Environment
Designate Lead Agents
Monitor Segment Acquisition Implementation
Identify and Monitor Pilots
DPAP DoD
Governance Structure
Develop Acquisition Domain Strategy
Transition Planning
Sustainment and Ongoing Operations
Plan and Conduct Procurement AOA
Services Agencies

Support DPAP in
Enterprise Procurement Modernization Efforts
Implement Pilots
Standup Service Governance Structure
Support Procurement Process CONOPS
Support FMMP Architecture Development
Acquire Implement Segments
Transition Planning
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DPAP EB Six Month Enterprise Plan
INITIATION
Develop Acquisition Domain Strategy
Conduct One-on-One Interviews
Conduct Domain Leadership Offsite
Finalize Domain Strategy
Develop Change Mgt/ Communications Plan
Initiate Performance Management Plan
Develop Enterprise Procurement Modernization
Environment
Develop Enterprise Procurement Modernization Views
Develop Domain Pilot Strategy
Develop Acquisition Procurement CONOPS
Analyze FMEA Architecture
Develop Transition Plan
Conduct Gap Analysis
Sequence Segments
Refine Segments
Review FMMP Transition Plan
ONGOING OPERATIONS
Program Management
Commence Legacy Program Plan Reviews
Commence SPS AoA
Conduct Resource Planning
POM
Recurring Board Meetings
Recurring Board Meetings
Recurring Board Meetings
Recurring Board Meetings
Recurring Board Meetings
Recurring Board Meetings
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Success Stories

• Transition from DODBusOpps to FedBizOpps
• The web presence of DoDBusOpps will be shut down
  on 1 July 2003
• All transactions are being routed to FedBizOpps
• Transition from DoDTeDS to FedTeDS
• DoDTeDS shutdown is complete
• FedTeDS now fully functional and training is
  ongoing
• First steps taken to move EDA from document
  repository to data collection
• Transformation will allow pre-population of
  downstream systems

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Acquisition Domain Future Plans

• Create a more detailed mapping of Acquisition
  processes as part of the BEA Architecture
• Design a transition plan for integrating FPDS-NG
  within the Domain
• Perform a systems inventory analysis to determine
  redundancies throughout the Domain
• Enact the Data Management Approach for the Domain

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The Acquisition Domain Transformation Framework
BEA
Acquisition Domain
BEA
Inputs
Services/ Defense Agencies
End State
Transformation
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Evolving Towards a Streamlined Set of Enterprise
Solutions that Create Efficiencies and Enable a
Knowledge Based Workforce
Enterprise Procurement Modernization Environment
Existing EB Acquisition Environment
Transformation
Vendors
Services
Enterprise Solutions
Customers
Defense Agencies
DPAP

• Enterprise solutions include a combination of
  Service/Agency specific systems, enterprise level
  processes and systems and Federal processes and
  systems

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Summary

• There is a long road ahead, but a longer road
  behind
• Governance is in place
• Actions are being taken
• Roles are being further defined
• Outcomes are being delivered
• The Acquisition stovepipe is dissolved
• The Acquisition Domain is an influencer, not a
  reactor