Exploring Microsoft Word

1
Exploring Microsoft Word

• Chapter 5
• Desktop Publishing
• Creating a Newsletter
• By
• Robert T. Grauer
• Maryann Barber

2
Objectives (1 of 2)

• Design and implement a multicolumn newsletter
  explain how sections are used to vary the number
  of columns in a document.
• Define a pull quote and a reverse explain how to
  implement these features using Microsoft Word.
• Define typography explain how styles can be used
  to implement changes in typography throughout a
  document.
• Use the Insert Picture command to insert clip art
  into a document explain how the Format Picture
  command is used to move and size a graphic.

3
Objectives (2 of 2)

• Discuss the importance of a grid in the design of
  a document describe the use of white space as a
  design element.
• Use the Drawing toolbar to add objects to a Word
  document describe the function of at least four
  different drawing tools.
• Use object linking to create a Word document that
  contains an Excel worksheet and an Excel chart.

4
Overview (1 of 2)

• Desktop Publishing evolved with faster computers,
  laser printers, and page composition software.
• Word can be used as a desktop publishing program.

5
Overview (2 of 2)

• Desktop Publishing is the merger of text with
  graphics without using external services.
• Saves you time and money.
• Use basic graphic design techniques to create a
  newsletter.

6
Newsletter Vocabulary

• Desktop Publishing
• Masthead
• Pull Quote
• rop cap

• Reverse

A pull quote adds interest and emphasizes a key
point.
D
7
Newsletter Vocabulary contd

• Clip art
• Bulleted list
• a. Numbered list

Borders and Shading
8
Clip Art (Insert Picture/Task Pane)
Insert Menu
Picture Command
Clip Art Command
Type Key Word
9
Bullets and Numbering (Format Menu)
Bullets
Numbers
Preview
Apply
10
Borders and Shading (Format Menu)
Borders
Shading
Style
Preview
11
Typography Vocabulary

• Typography
• Typeface
• Font
• Serif typeface
• Sans serif typeface

• Type size
• Point size
• Arial
• Times New Roman
• Columns command

12
Format Font Command
Font
Font List
Style Size
Font Effects
13
Columns Command (Format Menu)
Preset Designs
Choose Columns
Width of Columns
Line in Between
14
Columns Command Contd

• Newspaper-style columns
• Section breaks

15
Section Breaks
Insert Menu
Page Break
Column Break
Section Breaks
16
Elements of Graphic Design

• The Grid
• Clip Art
• Format Picture Command
• Emphasis
• Insert Picture Command
• Microsoft Media Gallery

17
Drawing Toolbar
Action Buttons
WordArt
Lines Arrows
18
Drawing Toolbar contd
Drawing Shapes
Text Box With Shading, 3D Effects, Fill Color, ClipArt, Callout
Good Stuff!

19
Object Linking and Embedding (OLE)

• Data Points
• Data Series
• Side-by-side Column Chart
• Stacked Column Chart
• Linked Object
• Embedded Object

20
Summary (1 of 2)

• Successful use of desktop publishing requires
  knowledge of basic graphic design and Word
  commands.
• Typography is the process of selecting typefaces,
  type styles, and type sizes.
• The design of a document is developed on a grid.
  Use columns and sections.
• Emphasize with type size and/or type style.

21
Summary (2 of 2)

• Use boxes and/or shading to get attention.
• Use pull quotes with horizontal lines.
• Use a reverse to emphasize text.
• Clip art should be used in moderation for
  enhancement.
• Use the Drawing toolbar to insert objects.
• Use object linking for charting data.