Disbursement

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Disbursement
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Disbursement Module Overview

• Define the disbursement options
• Run the disbursement process
• On-line
• In batch
• Review and adjust a scheduled disbursement for a
  student

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Types of disbursements

• Memo
• Authorization
• Payment

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Memo

• Estimated aid (offered or accepted)
• Have not passed all eligibility edits
• Can be used to reduce/waive payment
• Not a direct credit to account
• Deleted when expires or replaced by other type of
  disbursement
• Amount is replaced or deleted if students award
  changes

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Authorization

• Student met all eligibility requirements
• Processed prior to scheduled disbursement date
• Not a direct credit to account
• Reduces payment due, but not actual balance on
  account
• Deleted or reduced when replaced byan actual
  payment
• Amount replaced or deleted when students award
  changes

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Payment/Disbursement

• Direct credit to the students A/R account
• Processed on or after the scheduled disbursement
  date
• Student met all eligibility requirements
• Adjusting entries processed automatically when
  award changes

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Define the disbursement options

• System reviews optionsbefore processing payments
  or authorizations

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Run the disbursement process on-line or in batch

• Process memos, authorize, and/or disburse funds
  to the applicant according to user-defined
  criteria and options set
• Transactions interface to the Banner Accounts
  Receivable module
• On-line disbursement result form

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Review and adjust a scheduled disbursement

• System schedules the award into terms
• According to the award schedule rules and a
  student accepts an award
• Displays a record of payments to the students
  account
• Manual changes can be made
• Specific students to adjust award amount
• Aid periods

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Packaging and Disbursement Validation process

• Determines an award package for each applicant
  based on
• Rules within the Packaging module
• Data from other Financial Aid modules
• Federal Financial Aid rules

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Packaging and Disbursement Validation process
(cont)

• Before processes a payment or authorization the
  system checks
• User-defined rules
• Hard-coded rules
• Federal rules
• Rejected messages are produced if the validation
  condition failed
• On-line
• Reports

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Rules forms that control disbursments
? Packaging Options Form (RPROPTS) ? Fund
Managment Form (RFRMGMT) ? Fund Base Data Form
(RFRBASE) ? Detail Code Control Form (TSADETC) ?
Fund Disbursement Rules Form (RORRULE) ?
Tracking Requirement Validation Form
(RTVTREQ) ? Default Award and Disbursement
Schedule Rules Form (RFRDEFA)
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Packaging Options Form (RPROPTS)

• A Adjusted, B Billing, orE Expected
• Allow disbursement if charges not accepted Y, N
• Not used for funds with Loan process Y on RFRMGMT
• SAR C Flag - Disburse if C flag exists Y, N

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Fund Management Form (RFRMGMT)

• Maintain fund balance
• Disbursement must be set toS System or M
  Manual
• Memo Credit O Offered orA Accepted
• If disbursement load gt Packaging load P
  Prorate, D Dont prorate, N Disbursement

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Fund Management Form (RFRMGMT) (cont)

• If ineligible before/after cutoff date D
  Disgard, B Backout,P Payment not applied
• If selected verification incomplete Y, N
• Use Enrollment edit for memo
• Use Attending hours
• Recoup Y, N
• Override general requirement Y, N
• Create prom note required when accepted Y, N

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Fund Base Data Form (RFRBASE)

• A/R detail codes required
• Must be one to one relationship between fund code
  and detail code
• Federal fund ID

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Detail Code Control Form (TSADETC)

• Identify detail code with a category
• Identify payment type
• Set priority code to tie funds to charges
• Like term/Like Year - Link payments to term
  charges
• Title IV indicator
• Institutional Charges

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Fund Disbursement Rules Form (RORRULE)

• Fund specific disbursement criteria
• Optional form

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Tracking Requirement Validation Form (RTVTREQ)

• Identify requirements needed
• Memo
• Disbursement
• General vs fund specific requirement

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Disbursement schedules

• Default Award and Disbursement Schedule Rules
  Form (RFRDEFA)
• Default disbursement schedule for eachaid period
• Default schedule used if nothing for fund and aid
  period combination on RFRASCH
• May define multiple disbursements per term
• and - days

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Disbursement schedules (cont)

• Fund Award and Disbursement Rules Form (RFRASCH)
• Optional form
• Used to create specific fund/aid period schedule
  combination

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Disbursement schedules (cont)

• Required for authorization and payment
• Created when award is accepted
• Manual (RPAAWRD, RPAAPMT,ROARMAN)
• Automatic (RFRMGMT auto schedule)

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Disbursement schedules (cont)

• Can be adjusted manually
• RPAAWRD
• RPAAPMT
• ROARMAN
• RPALDSB
• RPALORG

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Disbursement validation

• Standards of academic progress (ROASTAT)
• Charges accepted?
• Fund locked (RFRMGMT)
• Funds available to pay

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Disbursement validation (cont)

• Detail codes present
• Enrolled in eligible program
• Citizenship
• Default/refund
• Minimum enrollment for the fund (RPIFEDR)
• Federal funds only

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Disbursement validation (cont)

• Bachelors Degree by July 1
• Pell only
• Receipt of an official record from Federal
  Government
• Pell only

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Disbursement validation (cont)

• SAR EFC matches the Sys-EFC
• Pell only
• SAR C flag is null based on RPROPTS
• Pell eligibility determine
• SEOG
• PERK
• STAFFORD
• EFC is official not estimated
• Federal funds only

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Running disbursements (RPEDISB)

• Term specific
• On line
• Immediate Process Form (ROAIMMP)
• Student Payment Form (TSASPAY)
• Batch process
• Population selection
• Fund specific option

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Batch disbursements RPEDISB parameters

• 01 - Aid year
• 02 - Process indicator B
• 03 - Term code
• 04 - Applicant ID (always blank)
• 05 - Action indicator N, F

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Batch disbursements RPEDISB parameters (cont)

• 06 - Fund code (optional)
• 07 - Sort Sequence indicator N, I
• 08, 09, 10 - Population selection
• 13 Pell Report type
• 14 Disbursement report type

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Viewing the results

• On line
• Financial Aid Summary Form (ROASMRY)
• Award Form (RPAAWRD)
• Package Maintenance Form (RPAAPMT)
• Account Detail Review Inquiry Form (RSIAREV)

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Viewing the results (cont)

• On line
• Student Payment Form (TSASPAY)
• Account Detail Review Form (TSAAREV)
• Disbursement Results Form (ROIDISB)
• Disbursement Log (RPEDISB.log)

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Viewing the results (cont)

• Batch disbursement printdriver (RPBDDRV)
• RPBDDRV.out
• Batch Validation process (RPBVLDT)
• RPBVLDT.log
• RPBDISB.out

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Viewing the results (cont)

• Validation Print process (RPBVDRV)
• RPBVDRV.out
• RPBVDIS.out
• Applicant Disbursement report (RPRADSB)
• Displays payments only
• By date
• RPRAWDB Award and Disbursement Report

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Loan disbursements

• All conditions for other aid programs must be
  satisfied (except charges accepted-RPROPTS)
• Check must be received and posted
• Loan Disbursement Form (RPALDSB)
• Can be authorized

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Loan disbursements (cont)

• Feed indicator must be set to Y
• Loan Disbursement Form (RPALDSB)
• Financial Aid Summary Form (ROASMRY)
• EFT indicator set to EFT for EFT loan funds
• EFT loaded by RPREFTP
• Not used for direct loan funds

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Loan disbursements (cont)

• Disbursements
• On-line - Immediate Process Form (ROAIMMP)
• Student Payment Form (TSASPAY)
• Batch - RPEDISB

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Loan disbursements (cont)

• Viewing results
• Direct loan fund
• Loan Origination Form (RPALORG)
• Loan Disbursement Form (RPALDSB)
• Packaging Form (RPAAWRD, RPAAPMT)
• Non-direct loan funds
• Loan Disbursement Form (RPALDSB) (RPAELBD)
• Packaging Forms (RPAAWRD, RPAAPMT)