Microsoft PowerPoint Basics

1
Microsoft PowerPoint Basics

• AGSC 402

2
Create a Slide

• On toolbar at top, click on Insert, New Slide
• Choose the Slide Type
• You now have a new slide!
• To add more new slides, follow the same procedure.

3
Change the Design Template

• From the toolbar, click on Format, then Slide
  Design
• Click down the list and you will see the template
  displayed
• When you find one you like, click on it
• You now have a new background etc.!
• You may change it as many times as you like!

4
Changing Slide Layouts

• Use the scroll bar on the left of your screen to
  scroll through your slides
• Go to your first slide this is usually your
  Title Slide (it has no bullets)
• On your toolbar, click Format, Slide Layout, and
  select Title Slide.
• For your other slides, you can change the layout
  to include pictures, graphs or only text.

5
Adding and Changing Text

• To add text, click where it says
• Click to Add Text
• Simply type what you want it to say
• To change the text font and size, highlight the
  text
• Then change the font through Format, Font on the
  toolbar

6
Slide Show View

• To see what your slide show looks like, select
  View, Slide Show from the toolbar
• This will show you the full screen version of
  your slide along with builds and transitions
  (covered later!)
• You can also see the slide show view by clicking
  the icon at the bottom left hand corner of the
  screen or pressing Shift F5

7
Where to get Pictures

• Three basic places
• You take them with a digital camera, then
  download and insert
• You take them with a regular camera, then scan
  them and insert
• You find them on the web!

8
Download a Picture from the Web

• Go to the web by opening your internet browser
  and typing in
• http//www.okstate.edu/ag/asnr/hortla/needham/exte
  nsion/ffa/flor_ident.html
• http//www.ansi.okstate.edu/library/index.htm

9
Insert a picture

• Once you have found a picture you want, RIGHT
  click on it. You will see a menu pop up and
  select Save Picture As
• You will want to save it on the Desktop as a name
  you will recognize
• Go back to PowerPoint and the slide you want the
  picture
• From the toolbar, select Insert, Picture, From
  File and find the Desktop with the file name you
  specified
• Your picture is now inserted!

10
Insert a Sound

• From toolbar, select Insert, Movies and Sound,
  and Sound from Clip Organizer
• Search for Entertainment, select a sound
• You can choose to start the sound
• when the slide appears or when the icon is
  clicked
• Go to View, Slide Show, to hear your sound
• Press ESC to go back to the Normal view.

11
Create Transitions

• Now that you have several slides, View them by
  going to your first slide then select View, Slide
  Show from the toolbar
• Notice how the slides simply go from one to the
  other with all text appearing and no transition
  between the slides
• Transitions will help one slide flow to the next

12
Create Transitions

• From the toolbar, select View, Slide Sorter
• From the toolbar, select Edit, Select All
• On the upper left hand side you will see a box
  labeled Transition (or drop down from Slide Show)
• By hitting the arrow next to it, you will see a
  list of the transitions
• Select one and all the slides will now transition
  using what you selected.

13
Create Builds

• To keep interest, it is sometimes a good idea to
  not tell all you know!
• This is where builds come in the information in
  bullets will pop up as you click the mouse
• Follow the same procedure as you did with
  Transitions, only this time, use the Effects pull
  down menu
• Use the Edit, Select All feature so that all your
  builds are uniform!

14
Delete a Slide

• From the Slide Sorter view, click on the slide
  you want to delete
• Then hit the Delete button on your keyboard
• The slide is now gone!
• To bring the slide back, select Edit, Undo, from
  the toolbar

15
Pre-Set Animations

• Animations allow you to have objects and text
  move in with different effects at different times
• On the toolbar, select Slide Show, Animation
  Schemes
• Then select an animation
• When you go to the Slide Show View, you will see
  the animation
• Works best with pictures or graphics!

16
Rules to Consider

• Backgrounds-Light on Dark, Dark on Light
• Busy colors/Bland colors
• Too much Text (Rule of 6)
• Too many graphics/Not enough Graphics
• Incorporate Questions!
• Readable Fonts
• Too many bullets

17
Printing Slides

• You can print several different ways
• Full page slides for overheads
• Handouts which have 2-6 slides per page
• Outline which just includes slide text
• To print, go to File on the toolbar, select Print
• Under Print What, select from slides, handouts,
  notes, and outline
• For handouts, select number of slides per page

18
What do you need?

• Obviously a computer with PowerPoint!
• Cheap!
• TV Converter Box changes the computer digital
  image into a Video image for a television (100)
• Expensive!
• LCD Projector projects the computer image to a
  screen, wall, etc.
• Now around 1500most schools have them, but you
  may have to check them out. Lots of ag
  departments have them just ask.