PowerPoint Basics

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PowerPoint Basics

• How to create, add sounds,
• print, and show a presentation

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Using Power Point Effectively

• This tutorial will show you the very basics of
  creating a presentation feel free to be
  creative once you know the basics.

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Some things you need to know for your
presentation

• How to access the computer
• How to save your presentation
• How to retrieve your presentation
• How to exit the computer system

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Log-On to Computer

• The Username is the last two digits of your
  graduation year, first initial, last name
• The Password is your student ID number or last
  name, or the one you used last school year
• If you cannot log-on, check with Mrs. Fitch,
  District Technology Coordinator
• When you first log-on DO NOT SAVE YOUR PERSONAL
  SETTINGS!

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Commands to store Files on Server!

• FILE
• SAVE AS
• USERS ON HIHS (U)
• Double click on Students Folder
• Double click on your year of graduation
• Double click on your name (alphabetical order,
  first initial first!)
• Type in a name for your document and click OK!

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Common saving problems

• Be sure you save your presentation as a .ppt or
  power point file(not .doc or .pub or another file
  extension)
• Be sure you do not leave spaces in the name of
  your presentation instead use the _ ! e.g.
  No_more_file_problems
• BE PATIENT AND SAVE OFTEN!
• Save ONLY to your folder on the server and DO NOT
  shut down your computer without checking to make
  sure the entire presentation has saved!

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Retrieving Files from the Server

• FILE
• OPEN
• Pull-down menu and select USERS ON HIHS (U)
• Double click Students Folder
• Double click year of graduation
• Double click on your name
• Select the document, presentation, etc.

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Troubleshooting finding your file

• If you dont find what youre looking for, use
  the pull-down menu at the bottom of your window
  where it says TYPE OF FILE and select ALL FILES.
  This will show not only the Word documents you
  have saved, but also publisher, images,
  presentations, and any other type of files you
  have saved to the folder.

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Turning off the computer

• At end of class, please perform these steps
• Start
• Shut down
• YES
• It is crucial that you NOT save your presentation
  to the desktop!
• Please physically turn off the monitor, if it
  does not do so automatically for you

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Beginning a Power Point Presentation

• Now that you know the basics of using the
  computer system, youre ready to learn a bit more
  about Power Point

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Power Point Basics

• Power Point is a presentation tool, allowing you
  to articulate thoughts, ideas, outlines, etc. in
  a simple and entertaining format
• Power Point can be as original and creative as
  you like, or can follow a standard template/format

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Enhancing your presentation

• You can add music, videos, artwork, and a wide
  variety of transitions between slides simply
  INSERT
• You can add HYPERLINKS to visit websites during
  the show
• The SLIDE SHOW can be timed or orchestrated by
  the click of a mouse button

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MAKE IT FUN!!

• This can be as boring as a chalkboard lecture or
  overhead transparencies if you are going to do
  an oral presentation, be creative, be fun, be
  entertaining!
• Make your presentation come alive
• One thing to remember about Power PointLESS IS
  BEST THERE ARE TOO MANY WORDS ON THIS SLIDE!!

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Books to Help You

• Easy Microsoft Office 2000 by Nancy Price Warner,
  MacMillan Publishing Company, 1999.
• Power Point 2000 Essentials Basic, Prentice Hall,
  1999.

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How to begin a Presentation

• Double Click on Power Point (Start, Programs,
  Microsoft Office 2000)
• Choose the DESIGN TEMPLATE
• OK Auto Content Wizard
• Blank Presentation allows you more creativity,
  but can be confusing until you know what youre
  doing

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Design Template
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Choosing a Design

• Keep in mind if your viewing audience is going to
  be on one machine, it probably doesnt matter
  what design you choose
• If you need a large projection screen, keep a
  dark background, bright letters LARGE SIZE
• Once youve chosen a design template, OK

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Auto Layout

• From this screen, you can choose the type of
  slide you want to see
• Youll come back to this screen each time you add
  a new slide
• Note that you can add slides which have places
  for words, pictures, charts, etc. Select the
  slide that best meets your need a blank slide
  is best for creative ideas.

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Auto Layout View
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A New Slide

• Once youve selected a slide type, the slide will
  show up on the screen and you can type in the
  data you wish
• Change font size/style at any time

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Features of the slide

• You can use Outline view and type the data in on
  the side of your screen, or on the actual slide!
• Down below Click to add notes type here
  things you want to say aloud, but wont show up
  on the screen!

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The Buttons and what they do

• The next few slides will take a look at the basic
  buttons in Power Point. These are located at
  the top menu bar.
• Follow along and learn the purpose of each and
  then try to create your own presentation

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Menu Bar - FILE

• Here is where youll go to save your data and
  print
• You can also choose to print handouts print
  slides 6 to a page, or print out the notes pages
  which can show notes printed beneath (1
  page/slide)
• Save As or Pack and Go that takes the Power
  Point with you for you to use on computers that
  might not contain it!

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Menu Bar - EDIT

• Allows you to edit a slide from here

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Menu Bar - VIEW

• Slide view to see what slides look like
• Outline view to type in basic information
• Slide sorter view to help you choose the type
  of slide you want
• Master for Handouts to be created
• VIEWS can also be accessed at the bottom left of
  your screen!

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Menu Bar - INSERT

• Put in a new slide, add clip art, movies, etc.
• Click on the Slide with the Sunburst too to
  insert a new slide!

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Menu Bar - FORMAT

• Can make a standardized layout, background of the
  slides

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Menu Bar - TOOLS

• How to customize your slides

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Menu Bar SLIDE SHOW

• Where you can view show
• Record narration
• Make animations
• Rehearse timings
• Create slide transitions

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Menu Bar - WINDOW

• Switch between slides quickly

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Menu Bar - HELP

• Where to go when youre lost!

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A few tips

• Youll want to have a transition between slides
  and advance on mouse click or time the show
• You may or may not want sound between slides
• Random choice on transitions can allow for
  variety, but not complicate choices for you

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Making your presentation effective

• Keep in mind the more stuff you have going on,
  the more distracting it is to the presentation,
  so keep it simple!

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Solets create a presentation!

• Choose a background
• Use Design Template to select from a variety of
  nice ideas already created
• Use Blank Presentation to create your own unique
  background
• At any time you can use FORMAT and BACKGROUND to
  change that slide or the whole show in its
  appearance

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Format - Background
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Scroll down and choose a solid color or fill
effects to create your own style
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Here you can select gradient, texture, pattern,
or picture apply to one or all slides!
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Add a slide

• Open a New Slide (either use INSERT or click on
  the slide with sunburst at the top of the menu
  bar) that has clip art with it

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Select Title Slide

• Type in a title and try changing the font/style
• Note that on Design Templates a font style is
  already selected for you when you create your
  own background you will need to select a
  font/style

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Insert Clip

• Insert a new slide that allows for pictures
• Choose a clip art category and insert a clip into
  your slide
• (Double click on the clip art icon and then type
  in a category or topic you can go to Microsoft
  Gallery online if youre connected)
• Select a clip by clicking on it and then choose
  the top selection of the grey menu bar that comes
  up this will insert your clip

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Inserting Photos

• You can also create photos, put them in a file
  and insert them this way just choose insert
  FROM FILE- you insert other items like music etc.
  the same way

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Slide show settings

• Youll need to create at least two slides to make
  a show then
• Use the SLIDE SHOW button to create a slide
  transition
• Do PRESET ANIMATION to configure how your text
  and photos will appear or use the CUSTOM
  ANIMATION if youre real computer literate!
• You can preview these to see how they will appear
  in the show

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Preset Animation
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If you use Custom Animation
Be sure to check the order timing, the
effects, and the multimedia settings tabs for
this application.
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Slide Transition Timing

• Use the pull-down menu to select the transition
  (you can preview them here) and speed
• Use the advance selection to make your slide show
  advance automatically or on your command
• Add sound to the changing of each slide, if
  desired (you can preview the sound)
• Finally, use this to apply to each slide
  individually or make it work for the whole show

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View the Show

• If you use RANDOM TRANSITION, it takes the
  guesswork out for you and makes the presentation
  flow smoothly with variety
• Simply click the mouse to go through the slides
  or set the timer and let it change slides for you
  you can use the view show button in the bottom
  left of your screen to preview at any time

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Dont forget to SAVE!

• Be sure to save your presentation to your folder
  on the server
• You CANNOT access other student accounts so if
  you are working on a project jointly, it can only
  be stored in one persons file
• When you print your presentation, you can choose
  in the Print What option handouts and print a
  copy of each slide (6-9 to a page) in the show

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Adding to your presentation

• You can add hyperlinks (to other websites) by
  choosing insert hyperlink or selecting the
  world with a link from the top of your menu bar
• The menu bar also allows you to insert charts and
  tables

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Conclusion

• If you need assistance, simply ask Mrs. Stump or
  the Media Center personnel for help in locating
  resources, preparing a presentation, printing,
  etc.
• Now you know the basics, so go from here!
• (If you make a mistake use the undo button on the
  top menu bar)