Pro Rata Budgeting

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Pro Rata Budgeting
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Pro Rata Budgeting

• Pro Rata Detail by Funds reports are available on
  the Internet no later than October 1.
• Revision or change to the reports is shown at
  this website.

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Pro Rata Budgeting - continued

• Billable section of the Detail by Funds report is
  the Pro Rata amount to be shown (built into) in
  State departments budget (appropriation).
• Click here to see a Detail by Funds report.

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Pro Rata Budgeting - continued

• Department of Finance budget analyst receive a
  Prorata Assessments for Billable Funds by Agency.
  
• Click here to see a Prorata Assessments for
  Billable Funds by Agency.

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Pro Rata Budgeting - continued

• Amount on the Prorata Assessments for Billable
  Funds by Agency is the Pro Rata amount (built
  into) in the State departments budget
  (appropriation).

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Pro Rata Budgeting - continued

• Finance budget analyst
• Verify State department
• Verify fund number/s
• Verify amount
• Sign and date
• Copy for files
• Return to the Pro Rata analyst by the due date.

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Pro Rata Budgeting - continued

• State department may complete the Prorata
  Assessments for Billable Funds by Agency but it
  must be approved and signed by the Finance budget
  analyst.

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• Any Prorata Assessments for Billable Funds by
  Agency not signed or incorrectly signed is
  returned to the Finance budget analyst for
  approval.

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Pro Rata Budgeting - continued

• Each State department and their Finance budget
  analyst are responsible for ensuring that the
  correct amount of Pro Rata is budgeted and
  properly displayed.
• Refer to the current Budget Letter for guidelines
  and changes to the Governors Budget.

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Pro Rata Budgeting - continued

• Amount budgeted in the State department budget
  (in the appropriation) should be the same amount
  in the Pro Rata budget.
• Both budgeted amounts must equal.

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Pro Rata Budgeting - continued

• Total appropriation from a special fund includes
  
• Direct program costs.
• State departments overhead costs.
• Statewide indirect costs (Pro Rata or SWCAP).

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Pro Rata Budgeting - continued

• Pro Rata budget amount is shown on the
  Supplementary Schedule of Operating Expenses and
  Equipment (DF-300).
• Use UCM number 330438.
• Enter Pro Rata amount. Do not total the Pro Rata
  and the SWCAP amounts.

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Pro Rata Budgeting - continued

• State department and Finance budget analyst
  verify the DF-300 amount.
• Discrepancies between budgeted amount and DF-300
  amount must be explained in writing to the Pro
  Rata analyst.

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Pro Rata Budgeting - continued

• Amounts not budgeted properly or not budgeted
  will result in . . .
• Over or understated Governors Budget.
• Deficit appropriation.
• Payment deferrals, which extends payment over
  several years.
• Lost revenue for the General Fund.

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Pro Rata Budgeting - continued

• For exceptions to the assessment amount, discuss
  with the Pro Rata analyst.

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• Exceptions include
• Sunset fund.
• No appropriation.
• Other than above exceptions.
• Exceptions are shown in the Fund Condition
  Statement for the fund.

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Pro Rata Budgeting - continued

• Fund Condition Statement includes amount
  transferred directly from the fund.
• Pro Rata display (Reconciliation with
  Appropriation) will show the same fund amount.

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Pro Rata Budgeting - continued

• State department budget includes Pro Rata in the
  appropriation or the Fund Condition Statement.
• Pro Rata budget includes all Pro Rata assessments
  and amount transferred directly from the fund.

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Pro Rata Budgeting - continued

• Budget process for Pro Rata is complete.
• Additional information can be found in the Budget
  Analyst Guide (BAG).

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• We hoped this helped. Please view our other
  presentations.