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ISO Certification for Better Policing: The Rajasthan Experience

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Title: ISO Certification for Better Policing: The Rajasthan Experience


1
ISO Certification for Better Policing The
Rajasthan Experience
Rajasthan Police
Presented by Nina Singh, IGP
2
What is ISO Certification?
  • ISO stands for International Organization for
    Standardization- world wide federation of
    national standard bodies with headquarters in
    Geneva, Switzerland
  • Accredited certification bodies audit
    organizations for ISO certification for a fee.
  • NABCB is the Accreditation Body in India

3
ISO 90012000 Standard - Some Facts
  • Requirements for Quality Management System
  • Aims to enhance customer satisfaction through the
    effective application of the system, including
    processes for continual improvement of the system
    and the assurance of conformity to customer and
    applicable regulatory requirements.

4
Characteristics of QM
  • Quality Control Quality Management
  • Past Future
  • Detect faults Prevent errors
  • Look for guilty persons Look for defaults in the
    processes
  • Accuse Help, Moderate, Facilitate
  • Punish Motivate
  • Micro-management Systematic and systemic
    management
  • (Source http//www.cmrtv.org)

5
ISO as a vehicle for reform
  • A set of procedures that covers all key processes
  • Monitoring mechanisms to ensure effective
    implementation
  • Knowledge Management by documentation and quality
    record keeping
  • Sustained checking for non-conformity and
    corrective action
  • Regular external audit of the processes and the
    quality management system
  • Facilitating continual improvement
  • QUALITYCONSISTENCY is the mantra

6
Why ISO in Police?
  • Police is generally perceived as a closed
    organization with processes being arbitrary,
    insensitive and unresponsive
  • Ad-hoc responsibilities and unclear roles
  • Police persons especially at the citizen
    interface level are often disinterested,
    de-motivated and suffer from low self esteem
  • Inspection as a monitoring tool has not proved
    adequate

7
Why Police Stations?
  • Police station is the most critical unit at the
    cutting edge level
  • Provides variety of services to citizens
    especially those in distress
  • Processes defined by police manuals, standing
    orders, rules etc
  • Conventional tool of compliance is Inspection

8
Objectives of ISO 90012000 Police Stations
  • To ensure transparency in the functioning of the
    police stations
  • To enhance accountability of the police personnel
    deployed in police stations
  • To improve efficiency of the service delivery to
    the citizens specially those in distress

9
Phased Approach
  • Vidhyak Puri police station in Jaipur City was
    the first to initiate the process (2005)
  • BVQI (now BV) was chosen as the auditing/
    certifying agency for its impeccable reputation
  • It was then extended to cover at least one police
    station in each district
  • In total, 41 police stations have obtained ISO
    90012000

10
ISO Police Stations
  • Legend
  • ISO Police Stations
  • Total No of PS 41

11
Choice of Police Stations
  • One police station in each district identified by
    the local SP
  • Identification criteria included
  • Capability of the local leadership
  • Varying levels of crime and LO situations
  • Both rural and urban police stations
  • Some districts chose more than one police station

12
Implementation Stages
  • Training of police station staff
  • Identification of processes
  • Prevention of crime Maintenance of LO
  • Registration of FIR Investigation
  • VIP Security
  • Determine the sequence and interaction of these
    processes
  • General Services

13
Processes, their interaction and Customer
Satisfaction
14
Registration of FIR Investigation
Receipt of Information
Non cognizable offences
Other reports
Cognizable offences
Lodging of FIR
Decision on report
Breach of peace
Missing persons
Appointment of I.O.
Enquiry on the spot
Non cognizable Offences
Investigation of report at P.S.
Relief to complainant
Entry in Register Rojnamcha
Investigation at the place of incidence
Action u/s 182 IPC, 211 IPC on false complaint
Completion of investigation reporting
Filing of FR/ Charge sheet in the Court
Decision by Court
Justice to applicant
15
General services like Passport/ Character
verification
16
Prevention of crime
17
Implementation Stages
  • Determine criteria and methods to ensure
    effective operation and control of these
    processes
  • Preparation of organizational chart
  • Defining roles and responsibilities of personnel
  • Fixing objectives and time limits of the
    processes (Quality Objective)

18
Organizational Chart
Pushpendra Singh Police Inspector Overall
Incharge of all activity
19
(No Transcript)
20
Quality Objectives- Some Examples
21
Quality Objectives- Some Examples
22
Implementation Stages
  • Preparation of Standard Operating Procedures
    (SOPs) and Instructions
  • Documentation as required by ISO
  • Quality Manual

23
List of SOPs
24
List of Instructions
25
Implementation Stages
  • Resources to support and monitor the operation
  • Commitment at Management Level

26
Monitoring
  • Deputing Management Representatives (SI/ASI)
  • Feed Back
  • Corrective Actions
  • Preventive Actions

27
Audits Management Reviews
  • Daily Checking by SHO
  • Random Quarterly Review by SHO
  • Internal audit at every six months
  • Management Review every six months in the
    presence of SP, Addl SP, Dy SP
  • Annual External Audit after two MRs (one main
    audit and two surveillance audits in three year
    cycle)

28
Impact of ISO 90002001
  • Transparent Functioning
  • Public display of stated policies and targets
  • Information desk
  • Mahila desk
  • System of Receipts

29
Displays-Example
30
Information Desk
31
Women Desk
32
Receipt to complainants
33
Impact of ISO 90012000
  • Improved Accountability
  • Clear, well-defined responsibility matrix
  • Improved Efficiency
  • Better time management
  • Better personnel management
  • Better resource management
  • Knowledge Management

34
Impact of ISO 90012000
  • Participatory management
  • Leadership Qualities
  • Team building
  • Motivation
  • Commitment

35
Impact of ISO 90012000
  • Increased Employee Satisfaction
  • Empowerment
  • Capacity building (Stress management,
    communication, soft skills etc)
  • Improved work environment (work stations, mess,
    barracks)

36
Work Station
37
Old Record Room
38
Record Room after ISO
39
Old Mal khana
40
Mal Khana after ISO
41
Mess
42
Old Barrack
43
New Barrack after ISO
44
Impact on Service Delivery
  • FIR registration became time bound
  • 30 minutes for first page
  • 15 minutes for every additional page
  • Time taken to reach the crime spot reduced
    considerably
  • 20 minutes for the first km
  • 5 minutes extra for every addition in kms
  • 90 of investigations completed within the time
    limit
  • 30 days bailable offence
  • 60 days for offences with 7 years of penalty
  • 90 days for offences with more than 7 years of
    penalty

45
Impact on Service Delivery
  • Reduction up to 50 in percentage of pending
    cases
  • Detection of property offences increased by 9 to
    30 in various police stations
  • Percentage increase in service of summons and
    warrants in various police stations
  • Summons 5 to 20
  • Bailable Warrants 12 to 15
  • Arrest warrants 10 to 12
  • Attachment of property warrants 10 to 21

46
Impact on Service Delivery
  • Verification time reduced considerably
  • 100 Passport verification in 15 days
  • 100 Arms License application verified in 15 days
  • 100 Character verification in 15 days
  • (Typically these activities took months earlier
    in the absence of standards)
  • Malkhana disposal increased up to 20 per annum
  • Retrieval of malkhana items in one minute
  • Retrieval of records in one minute

47
External Audit Report
  • Improvements Observed
  • Visible change in attitude
  • Good maintenance and retrieval of records
  • Improvement in general housekeeping
  • Increased peoples satisfaction on the basis of
    feedback

48
External Audit Report
  • Areas of concern
  • More awareness needed regarding ISO among staff
    and senior officers
  • More involvement of supervisory officers (SP,
    Addl SP, Dy SP) needed
  • Shortage of manpower

49
  • IMPROVED
  • SERVICE
  • DELIVERY

50
Recognition
  • Police stations that topped in International
    Police Station Visitors Week organized by ALTUS
    Global International, The Hague, Netherlands were
    those that adopted this ISO Standard, viz. Shipra
    Path, Vidhyak Puri, Ramganj and Jhotwara

51
Challenges
  • Resistance to change
  • Misgivings about the concept
  • Inadequacy of resources
  • Manpower
  • Equipment
  • Budget
  • Factors beyond control

52
Recommendations
  • Objective evaluation for impact assessment
  • Processes found effective should be
    institutionalized
  • Resources and funds for ISO police stations
    should be supported by GOI funding
  • Coverage should be scaled up

53
Visitor Comments
  • This is not an ISO police Station but an EYE
    OPENER Police Station.

  • Shiv Khera
  • International Motivator

54
Visitor Comments
This Police Station have been completely turned
around and is now a model Police Station..
Admiral Madhvendra Singh Former Naval Chief
55
Visitor Comments
I have not seen a Police Station like this in my
life. I will be back for another visit
Dr Bibek Debroy Economist
56
Visitor Comments
One needs to visit this police station if
one has to see the powerful impact that change
in behavior and attitude can have. If all
policemen or, even most of them emulate the
example of this PS , the police neednt worry
about its image P.C. SHARMA
Member National Human Rights
Commission
57
  • THANK YOU
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