Title: ISO Certification for Better Policing: The Rajasthan Experience
1ISO Certification for Better Policing The
Rajasthan Experience
Rajasthan Police
Presented by Nina Singh, IGP
2What is ISO Certification?
- ISO stands for International Organization for
Standardization- world wide federation of
national standard bodies with headquarters in
Geneva, Switzerland - Accredited certification bodies audit
organizations for ISO certification for a fee. - NABCB is the Accreditation Body in India
3ISO 90012000 Standard - Some Facts
- Requirements for Quality Management System
- Aims to enhance customer satisfaction through the
effective application of the system, including
processes for continual improvement of the system
and the assurance of conformity to customer and
applicable regulatory requirements.
4Characteristics of QM
- Quality Control Quality Management
- Past Future
- Detect faults Prevent errors
- Look for guilty persons Look for defaults in the
processes - Accuse Help, Moderate, Facilitate
- Punish Motivate
- Micro-management Systematic and systemic
management - (Source http//www.cmrtv.org)
5ISO as a vehicle for reform
- A set of procedures that covers all key processes
- Monitoring mechanisms to ensure effective
implementation - Knowledge Management by documentation and quality
record keeping - Sustained checking for non-conformity and
corrective action - Regular external audit of the processes and the
quality management system - Facilitating continual improvement
- QUALITYCONSISTENCY is the mantra
6Why ISO in Police?
- Police is generally perceived as a closed
organization with processes being arbitrary,
insensitive and unresponsive - Ad-hoc responsibilities and unclear roles
- Police persons especially at the citizen
interface level are often disinterested,
de-motivated and suffer from low self esteem - Inspection as a monitoring tool has not proved
adequate
7Why Police Stations?
- Police station is the most critical unit at the
cutting edge level - Provides variety of services to citizens
especially those in distress - Processes defined by police manuals, standing
orders, rules etc - Conventional tool of compliance is Inspection
8Objectives of ISO 90012000 Police Stations
- To ensure transparency in the functioning of the
police stations - To enhance accountability of the police personnel
deployed in police stations - To improve efficiency of the service delivery to
the citizens specially those in distress -
9Phased Approach
- Vidhyak Puri police station in Jaipur City was
the first to initiate the process (2005) - BVQI (now BV) was chosen as the auditing/
certifying agency for its impeccable reputation - It was then extended to cover at least one police
station in each district - In total, 41 police stations have obtained ISO
90012000
10ISO Police Stations
- Legend
- ISO Police Stations
- Total No of PS 41
11Choice of Police Stations
- One police station in each district identified by
the local SP - Identification criteria included
- Capability of the local leadership
- Varying levels of crime and LO situations
- Both rural and urban police stations
- Some districts chose more than one police station
12Implementation Stages
- Training of police station staff
- Identification of processes
- Prevention of crime Maintenance of LO
- Registration of FIR Investigation
- VIP Security
- Determine the sequence and interaction of these
processes
13Processes, their interaction and Customer
Satisfaction
14Registration of FIR Investigation
Receipt of Information
Non cognizable offences
Other reports
Cognizable offences
Lodging of FIR
Decision on report
Breach of peace
Missing persons
Appointment of I.O.
Enquiry on the spot
Non cognizable Offences
Investigation of report at P.S.
Relief to complainant
Entry in Register Rojnamcha
Investigation at the place of incidence
Action u/s 182 IPC, 211 IPC on false complaint
Completion of investigation reporting
Filing of FR/ Charge sheet in the Court
Decision by Court
Justice to applicant
15General services like Passport/ Character
verification
16Prevention of crime
17Implementation Stages
- Determine criteria and methods to ensure
effective operation and control of these
processes - Preparation of organizational chart
- Defining roles and responsibilities of personnel
- Fixing objectives and time limits of the
processes (Quality Objective)
18Organizational Chart
Pushpendra Singh Police Inspector Overall
Incharge of all activity
19(No Transcript)
20Quality Objectives- Some Examples
21Quality Objectives- Some Examples
22Implementation Stages
- Preparation of Standard Operating Procedures
(SOPs) and Instructions - Documentation as required by ISO
- Quality Manual
23List of SOPs
24List of Instructions
25Implementation Stages
- Resources to support and monitor the operation
- Commitment at Management Level
26Monitoring
- Deputing Management Representatives (SI/ASI)
- Feed Back
- Corrective Actions
- Preventive Actions
27Audits Management Reviews
- Daily Checking by SHO
- Random Quarterly Review by SHO
- Internal audit at every six months
- Management Review every six months in the
presence of SP, Addl SP, Dy SP - Annual External Audit after two MRs (one main
audit and two surveillance audits in three year
cycle)
28Impact of ISO 90002001
- Transparent Functioning
- Public display of stated policies and targets
- Information desk
- Mahila desk
- System of Receipts
29Displays-Example
30Information Desk
31Women Desk
32Receipt to complainants
33Impact of ISO 90012000
- Improved Accountability
- Clear, well-defined responsibility matrix
- Improved Efficiency
- Better time management
- Better personnel management
- Better resource management
- Knowledge Management
34Impact of ISO 90012000
- Participatory management
- Leadership Qualities
- Team building
- Motivation
- Commitment
35Impact of ISO 90012000
- Increased Employee Satisfaction
- Empowerment
- Capacity building (Stress management,
communication, soft skills etc) - Improved work environment (work stations, mess,
barracks)
36Work Station
37Old Record Room
38Record Room after ISO
39Old Mal khana
40Mal Khana after ISO
41Mess
42Old Barrack
43New Barrack after ISO
44Impact on Service Delivery
- FIR registration became time bound
- 30 minutes for first page
- 15 minutes for every additional page
- Time taken to reach the crime spot reduced
considerably - 20 minutes for the first km
- 5 minutes extra for every addition in kms
- 90 of investigations completed within the time
limit - 30 days bailable offence
- 60 days for offences with 7 years of penalty
- 90 days for offences with more than 7 years of
penalty
45Impact on Service Delivery
- Reduction up to 50 in percentage of pending
cases - Detection of property offences increased by 9 to
30 in various police stations - Percentage increase in service of summons and
warrants in various police stations - Summons 5 to 20
- Bailable Warrants 12 to 15
- Arrest warrants 10 to 12
- Attachment of property warrants 10 to 21
46Impact on Service Delivery
- Verification time reduced considerably
- 100 Passport verification in 15 days
- 100 Arms License application verified in 15 days
- 100 Character verification in 15 days
- (Typically these activities took months earlier
in the absence of standards) - Malkhana disposal increased up to 20 per annum
- Retrieval of malkhana items in one minute
- Retrieval of records in one minute
47External Audit Report
- Improvements Observed
- Visible change in attitude
- Good maintenance and retrieval of records
- Improvement in general housekeeping
- Increased peoples satisfaction on the basis of
feedback
48External Audit Report
- Areas of concern
- More awareness needed regarding ISO among staff
and senior officers - More involvement of supervisory officers (SP,
Addl SP, Dy SP) needed - Shortage of manpower
49- IMPROVED
- SERVICE
- DELIVERY
50Recognition
- Police stations that topped in International
Police Station Visitors Week organized by ALTUS
Global International, The Hague, Netherlands were
those that adopted this ISO Standard, viz. Shipra
Path, Vidhyak Puri, Ramganj and Jhotwara
51Challenges
- Resistance to change
- Misgivings about the concept
- Inadequacy of resources
- Manpower
- Equipment
- Budget
- Factors beyond control
52Recommendations
- Objective evaluation for impact assessment
- Processes found effective should be
institutionalized - Resources and funds for ISO police stations
should be supported by GOI funding - Coverage should be scaled up
53Visitor Comments
- This is not an ISO police Station but an EYE
OPENER Police Station.
- Shiv Khera
- International Motivator
54Visitor Comments
This Police Station have been completely turned
around and is now a model Police Station..
Admiral Madhvendra Singh Former Naval Chief
55Visitor Comments
I have not seen a Police Station like this in my
life. I will be back for another visit
Dr Bibek Debroy Economist
56Visitor Comments
One needs to visit this police station if
one has to see the powerful impact that change
in behavior and attitude can have. If all
policemen or, even most of them emulate the
example of this PS , the police neednt worry
about its image P.C. SHARMA
Member National Human Rights
Commission
57