CITY OF VISTA DEPARTMENT PRESENTATION

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CITY OF VISTA DEPARTMENT PRESENTATION
CITY CLERK
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CITY CLERK DEPARTMENT'S MISSION STATEMENT
To promote public participation in municipal
government and serve the public, elected
officials and City organization by accurately
processing, recording, and archiving municipal
records for ready retrieval.
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HISTORY

• One of the oldest public servants
• Early keepers of the archives "Remembrancers"
• American colonists established clerk as first
  office
• Historian of the community
• Direct link between town inhabitants government
• Vista's City Clerk is appointed by the City
  Manager
• Statutes of Municipal, State Election Codes
  prescribe specific duties responsibilities

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WHO WE ARE

• Marci Kilian City Clerk
• Kathy Hollywood Assistant City Clerk
• Rita Turnbull Administrative Secretary
• Marie Sanfilippo Records Technician

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WHAT WE DO

• Records Management
• Legislative Support
• Elections
• Commissions, Boards Committees

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RECORDS MANAGEMENT
Records Management is the systematic control of
records from creation to disposition. Official
record includes all information, regardless of
format, created or used in the course of
government business. Objectives to efficient
management of files preserve the order of your
records retrieval continuity of function
regardless of organizational changes and
retention of information.
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RECORDS MANAGEMENT, continued

• City Clerk Administers
• Citywide Records Management Program
• Inactive Records Storage Program
• Records Retention and Destruction Program
• Electronic Access
• Provides electronic access to public records
• Staff available to help in public record
• searches

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ONLINE AT www.cityofvista.com

• Historical Documents
• City Council Meeting Agendas and Minutes
• Election Ballots, Campaign Statements, Recap of
  Elected Officials
• Operating / CIP Budgets
• City Council Policies
• Municipal and Development Code
• Contracts and Agreements
• Reports/Studies/Surveys

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LEGISLATIVE SUPPORT, continued

• Prepare, distribute, post City Council /
  Consolidated meeting agendas
• Official record keeper of legislative proceedings
  
• Publish legal notices as required by law
• Administers oaths/affirmations

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LEGISLATIVE SUPPORT, continued

• Oversees video web-streaming of City Council /
  Consolidated meetings Granicus
• Allows high-speed internet connection users to
  view current / archived City Council meetings
  online
• Agendas are indexed by item easy for users to
  find item they wish to view

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ONLINE AT www.cityofvista.com
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CITY CLERK IS THE ELECTIONS OFFICIAL

• Conducts candidate orientations
• Assures timely filing of campaign statements as
  required by law
• Consolidates the Election with the Country
  Registrar of Voters assures legal obligations
  are met
• Certifies election results
• Administers Oath of Office
• Acts with neutrality in all instances

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COMMISSIONS, BOARDS COMMITTEES

• Each one has a different purpose but all serve
  in an advisory capacity to the City Council
• Annual recruitment is held between January-April
  
• Unscheduled vacancy recruitments continuous
• Vacancy notices -advertised in local newspapers,
  posted on the city bulletin board, at library,
  and online at www.cityofvista.com

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OTHER SERVICES AVAILABLE

• Notary Services
• Prepare certifications of life for retired
  seniors
• Provide voter information / registration forms
• Accept all claims, subpoenas, and summons
• Conduct bid openings