The How To on Document Management Programs

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The How To on Document Management Programs

• For IST 110
• Team Loners- Christina Atkinson, Terry Finberg,
  Matthew Johnson, Wayman Jones, Clifford Murphy,
  Chris Speer, Brett Yoh
• Penn State University

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Look Familiar???
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• We test drove eCopy, A Document Management
  Program
• Founded in 1992
• Has over 2 million licensed users worldwide
• www.ecopy.com

4
How Do We Use This?

• eCopy makes it pretty easy to use
• Grab whatever document you wish to scan into your
  system
• You can actually setup your default scanner right
  from the eCopy software.
• Scan the document and it will bring up the image
• Rotate, adjust, edit, highlight, sign, or
  blackout personal info if needed

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Click Scan to import your document
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• Click on the OCR button to convert it to a
  certain file type such as Microsoft Word

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• With The Markups option you can add signatures
  or highlight certain areas

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Benefits To A Company

• Bring in any paper document into your online
  network
• Ability to import, adjust, edit, sign or
  highlight docs saves on space, time, money,
  supplies, and courier services
• Easy to use without much training
• Less Storage space required for electronic files
  than paper items

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The Transition

• THIS

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The Transition

• TO THIS!!!

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Papers Eat Up Space

• Space is a commodity you dont think about until
  its gone
• With software like this you can save so much
  physical room that you could be using for actual
  business
• Also you can back up files electronically
• Computer space is much easier to maintain than
  mountains of boxes filled with paper
• Safer from fires

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Finale

• Document Management is the way of the future
• Younger Generations will be more willing but ease
  of use should make for easy transition for those
  set in their ways
• Not only does it help your bottom line, but less
  paper use is less trees knocked down