Information Technology Commission

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HJM 81 Geospatial Information Sharing Update

• Information Technology Commission
• September 2, 2009
• Secretary Marlin Mackey
• Department Of Information Technology

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House Joint Memorial 81

• A JOINT MEMORIAL
• sponsored by Rep. Janice E. Arnold-Jones
• REQUESTING THE SECRETARY OF INFORMATION
  TECHNOLOGY, IN COOPERATION WITH THE OFFICE OF THE
  GOVERNOR AND THE NEW MEXICO LEGISLATIVE COUNCIL,
  TO CONVENE A TASK FORCE TO STUDY THE SHARING OF
  GEOSPATIAL INFORMATION AND DATA ANALYSIS CRUCIAL
  TO ADDRESSING CROSS-JURISDICTIONAL ISSUES,
  INCLUDING EMERGENCY RESPONSIVENESS REQUESTING
  THE TASK FORCE TO STUDY HOW EFFECTIVE PUBLIC
  POLICY DECISIONS CAN BE MADE AT STATE AND LOCAL
  LEVELS USING INTEGRATED DATA ANALYSIS AND DATA
  MANAGEMENT MODELS AND METHODOLOGIES REQUESTING
  THE TASK FORCE TO CONSIDER HOW TO PROVIDE OPTIMAL
  LOCATION INFORMATION FOR BUSINESSES AND
  INDUSTRIES, SCHOOLS AND HOSPITALS AND OTHER
  PUBLIC AND PRIVATE SERVICES REQUESTING THE TASK
  FORCE TO EVALUATE THE BROAD SPECTRUM OF MANAGING
  NATURAL RESOURCES AND ENVIRONMENTAL ISSUES
  REQUESTING THE TASK FORCE TO CONSIDER HOW A
  PERMANENT CENTER OF EXCELLENCE IN DATA ANALYSIS
  AND DATA MANAGEMENT CAN BE DEVELOPED AND USED,
  INCLUDING CROSS-TRAINING, TO IMPROVE POLICY AND
  DECISION-MAKING AT ALL LEVELS.

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House Joint Memorial 81 continued

• BE IT FURTHER RESOLVED that the task force's
  work include recommendations on
• geospatial data analysis and coordination
• secured information-sharing among government
  entities
• the development of excellence and expertise in
  integrated data analysis and data management
  across disciplines and jurisdictions
• shared goals that satisfy the operational
  business needs of all users
• an organized structure best suited to address the
  geospatial information and data analysis needs of
  the state and
• the development and organization of a technical
  and computing infrastructure and
• BE IT FURTHER RESOLVED that the task force be
  requested to present its findings and
  recommendations to the governor and the
  appropriate interim legislative committee no
  later than October 1, 2009

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Task Force Methodology Team Composition

• Methodology
• Build on NM Geospatial Strategic Plan
• Form Teams focused on special study areas
• Kickoff community stakeholders/partnerships
• Task Force Composition Study Areas
• Data Analysis Services
• Data Center Services
• Coordination Communication
• Policy

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Team Work Groups

• 29 Participating entities on the task force
• Coordination Communication
• Lead Rick Koehler, EMNRD Participants EMNRD,
  OSE, HED, SLO, DHSEM, HED, NM Prof. Surveyors,
  DoIT
• Data Analysis Services
• Lead Larry Brotman, TRD Participants JISC/COQ,
  SRCA, BBER, DOIT, EDAC, DGR, TRD, NMAC, Santa Fe
  County, DoIT
• Data Center Services
• Lead Mike Inglis, RGIS Participants EDAC, DOH,
  Santa Fe County, TRD, UNM, DOT, DCA, BBER, DoIT
• Policy
• Bill Sprick, PSFA Participants NMAC, PED, SLO,
  HSD, HPC, DFA, RLD, NMED, BBER, Game Fish, SF
  County, DoIT

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HJM81 Task Force Objectives

• Note that there are six recommendations specified
  in HJM81, and there are direct relationships to
  the Geospatial Strategic Plan. Here's another
  way to frame the Task Force objectives
• Address issues raised by HJM81 by giving sound
  recommendations
• Draw upon guidance provided by the Geospatial
  Strategic Plan
• Help New Mexico move forward by taking advantage
  of our best geospatial asset ... our community
• "Our community is our best asset. We have
  comrades more than colleagues, and this is
  because of the 25 years of effort at
  coordination. This puts very talented people ...
  in relationships with others in our community,
  allowing us to hammer away at all those details,
  details, details."
• - Leland J. S. Pierce, NM Department
  of Game Fish

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Task Force Time Line
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State of New Mexico IT Strategic Plan

• Approved by the ITC on July 15, 2009
  http//www.doit.state.nm.us/docs/ITPlan/FY11-NMIT
  StrategicPlan.pdf
• Nine key goals of the State IT Strategic Plan
• Information Technology must drive efficient
  delivery of high quality government services that
  will benefit constituents and support economic
  development.
• Improve support for all state agency information
  technology programs.
• Implement and maintain a high quality technology
  infrastructure to serve resident and government
  clients.
• Reduce the cost of government operations through
  effective development, implementation and
  management of IT technical and application
  architectures, programs and services.
• Improve the value of the IT investment through
  enterprise models that improve and streamline the
  executive branchs information technology
  systems.
• Effectively manage IT investments and efficiently
  control IT assets, utilization and costs.
• Effectively secure IT assets, data, and systems
  and mitigate systemic infrastructure risks.
• Consolidate enterprise information technology
  services to mitigate and eliminate duplication.
• Identify and provide additional information
  technology services and functionality to support
  State of New Mexico public entities.

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New Mexico Geospatial Strategic Plan

• Completed August 2007
• Funded by 50,000 USGS / FGDC / NSDI CAP Grant
• Six key recommendations of Geospatial Strategic
  Plan
• Geographic Information Officer, reports to Sec.
  of DOIT
• Acquire Management Support Sponsorship
• GIS Councils Committees for Policy and Spatial
  Data Infrastructure (SDI)
• GIS Clearinghouse and Metadata Portal Development
• Create web-based application for easy data access
• Develop Business Plans for Data, Analysis,
  Policy

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HJM81 Geospatial Strategic Plan Direct
Correlations
New Mexico Information Technology Strategic Plan
House Joint Memorial 81 See Geospatial Strategic Plan Items
A. geospatial data analysis and coordination 7.1 7.3
B. secured information-sharing among government entities 7.4 7.2 7.5
C. the development of excellence and expertise in integrated data analysis and data management across disciplines and jurisdictions 7.4
D. shared goals that satisfy the operational business needs of all users 7.1 7.3 7.6
E. an organized structure best suited to address the geospatial information and data analysis needs of the state and 7.6 7.2 7.3
F. the development and organization of a technical and computing infrastructure 7.4 7.5

Six Recommendations of Geospatial Strategic Plan See HJM81 Items
7.1 Geographic Information Officer, FTE reporting to Sec. of DOIT A also D
7.2 Acquire Management Support Sponsorship A E
7.3 GIS Councils Committees for Policy and SDI A C E
7.4 GIS Clearinghouse and Metadata Portal Development B also C E
7.5 Create web-based application ("El Map") for easy data access D E F
7.6 Develop Business Plans D
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Subject Focus AreasCoordination Communication

• Coordination
• Organized Structure
• Effective Public Policy Decisions
• Interaction among federal regional, state and
  local programs
• Geographic Information Officer
• Management Support/Sponsorship
• Business Plan Development
• Software Licensing Agreements
• Liaison / Point of Contact for Local, State,
  Tribal Federal Entities
• Standards Procedures

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Subject Focus Areas Data Analysis Services

• Data Analysis Needs
• Integrated Data Analysis Data Management Models
• Cross-Jurisdictional Issues
• Optimal Location Information
• Managing Natural Resource Environmental Issues
• Easy Data Access
• Ad hoc Projects
• Framework Data development
• Business Plans

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Subject Focus Areas Data Center Services

• Develop Technical Computing Infrastructure
• Data Analysis Center
• Permanent Center of Excellence
• Secure Data Sharing
• Optimal Location Information
• Sharing Geospatial Information
• Data Management
• Training
• GIS Clearinghouse
• Metadata Portal
• Distribution Hub
• Web Services

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Subject Focus Areas Policy

• Effective Public Policy Decisions
• Meeting Cross-Jurisdictional Needs
• Defining Shared Goals
• Improve Policy Decision-Making
• Managing Natural Resource Environmental Issues
• Oversight Committee/Council
• Spatial Data Infrastructure Committee

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Preliminary Findings

• New Mexico would benefit through the
  Establishment of
• A State Geospatial Information Officer at DoIT.
• The Geospatial Data Center as the primary node of
  a de-centralized system of distributed data
  stewards using the existing data repository (New
  Mexico Resource Geographic Information System
  NM RGIS) this center will continue to provide
  publicly accessible geospatial data in common
  formats and will include stored, archived, and
  distributed data.
• Geospatial Services that provide support services
  for geospatial data visualization, development,
  integration, and analysis, and the techniques and
  expertise required to develop information
  products that support client business needs.
• The New Mexico Geospatial Policy Council to
  provide policy for statewide geospatial data and
  services in support of statewide data
  acquisition, development, and sharing.

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Next steps

• Prepare Final Report
• Compile concise recommendations that will
• Develop realistic legislative opportunities
• How can we leverage existing structures to work
  towards the larger vision
• Ensure alignment with statewide strategic
  initiatives
• Create statewide consensus for geospatial data
• Move forward GIS analysis by continuing to
  utilize our best geospatial asset ... our
  community