How to organize a Technical Symposium

1
How to organize a Technical Symposium

• Joe Provenzano, V/P IS
• Zafar Taqvi, V/P AT
• Dan Lee, Director Power Div
• Randy Buchanan, Director ASD
• Susan Joseph-Reel, Director TMD

2
Workshop Steps

• Form TWO GROUPS - (Director and Elect not in
  the same group) each group to have a leader, a
  scribe
• Groups charged to come up with a road map for a
  Division symposium . Symposium is about one year
  away
• Guidelines for PLANNING Division Symposium
• 1- A symposium planned for February 2009 in
  Houston, Chicago, Philadelphia, or Montreal (Each
  Group to select one location, and a date of the
  two day event, assume an expected attendance of
  200-300)
• 2- Theme Each GROUP to select the theme
• 3- Each Group NEEDs to come up with
• a) hotel search, contract, schedule
• b) technical program schedule- committee
  recruitment, sessions identification, author
  recruitment, paper collection, paper review,
  final program input etc
• c) Food and A/V arrangement schedule
• d) Funding resources and expense flow, in sync
  with registration and bill payments e) Beak even
  criteria, deadlines and cancellation penalties
• f) Publication and publicity schedules
• 4- Each group will independently go over their
  planning steps brainstorming, discussion and
  final plan and prepare line charts showing
  deadlines and flags
• 5- Last 5 minutes, Both groups present their
  findings
• FACILITATORS WILL SUPPORT EACH GROUP IN
  PROVIDING EXPERT ADVICE AS NEEDED