DSCC Office of Small Business Programs

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6th Annual Procurement and Contracting Symposium
El Paso, Texas
Doing Business with Defense Logistics Agency
(DLA)
DSCC Office of Small Business Programs (800)
262-3272 [phone]
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Agenda

• DLA Update
• Socio-economic Goals
• Contracting 101
• DIBBS (DLA Internet Bid Board)
• Solicitations and Quoting
• Drawings Technical Data (including JCP
  Certification)
• Forecasting Information
• Where To Go For More Help

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DLAs Business

• 83 of All Military Needs
• Met by DLA
• 100 of Military Needs for
• Energy, Food, Medical
• Apparel Met by DLA

• PRODUCTS
• Consumable Spare Parts
• Fuel
• Energy
• Food
• Medical
• Apparel
• Construction

5.2 MILLION ITEMS

• SERVICES
• Acquisition
• E-Business
• Log Info Document Automation
• Warehousing Distribution
• Reutilization Disposal
• National Stockpile

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The DLA Enterprise
Scope of Business
FY03 Sales/Services 25B FY04 Sales/Services
28B FY05 Sales/Services 31.8B FY06
Sales/Services 35.5B FY07 Sales/Services
35.0B FY08 Sales Projected 33.5B

• 5.2 Million Items eight supply chains
• 54,000 Requisitions/Day
• 8,200 Contracts/Day
• 61 Fortune 500 Above Intel
• 3 in Top 50 Distribution Warehouses
• 26 Distribution Depots
• 25M Annual Receipts and Issues
• 1411 Weapon Systems Supported
• 14.6B Annual Reutilizations/Disposals

• Land/Maritime 3.2B
• Aviation 3.3B
• Troop Support 11.9B
• Energy 12.6B
• Distribution 1.3B
• Other 1.2B
• 95 of Services repair parts
• 100 of Services subsistence, fuels, medical,
  clothing textile, construction barrier
  materiel

People

• 20,805 Civilians
• 519 Active Duty Military
• 754 Reserve Military
• Located in 48 States/28 Countries

Foreign Military Sales

• Sales 1.02B
• Shipments 520K
• Supporting 126 Nations

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DLA Supply Centers
DSCC - COLUMBUS 3990 EAST BROAD STREET
COLUMBUS, OH 43213-1152 TEL [phone] or
1-800-262-3272 Web Site www.dscc.dla.mil DSCR
- RICHMOND 8000 JEFFERSON DAVIS HWY RICHMOND,
VA 23297-5124 TEL [phone] or
1-800-227-3603 Web Site www.dscr.dla.mil
DSCP - PHILADELPHIA 700 ROBBINS
AVENUE PHILADELPHIA, PA 19111-5092 TEL (215)
737-2321 or 1-800-831-1110 Web Site
www.dscp.dla.mil DESC - DEFENSE ENERGY
SUPPORT CENTER 8725 JOHN KINGMAN DRIVE FT.
BELVOIR, VA 22060-6222 TEL [phone] or
[phone] Web Site www.desc.dla.mil
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Defense Supply Center Richmond
Other Supply Chains
Aviation Supply Chain

• INDUSTRIAL
• Lathes
• Milling Machines
• Heavy Industrial
• Machinery

• ENVIRONMENTAL
• Re-refined Oil
• Ozone Depleting
• Substances
• Hazardous Min
• Program

• AVIATION
• - Engine Components
• - Air Frames
• Landing Gear
• Flight Safety Equip
• Propeller Systems

• MAPS
• Maps
• Charts
• Graphs

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Defense Supply Center Philadelphia
Troop Support Lead Center
CLOTHING / TEXTILES - Combat uniforms/tents -
Body armor/field equip - Individual chem/bio
protective suit - All Service uniforms
SUBSISTENCE - Operational Rations (Meals Ready-
to-Eat Group Rations) - Food Service Field
Feeding Equip - Dining Facility Support - Fresh
Fruits Vegetables

• CONSTRUCTION EQUIP
• - Facilities Maintenance
• Diving, Safety Rescue Equip
• - Fire Emergency Services
• - Wood Products
• Metals
• Barrier Material

• MEDICAL
• - Diagnostic Imaging Equip
• - MRI Equipment
• - Surgical Dental Supplies
• - Pharmaceuticals
• Optical Products
• Laboratory Items

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DSCC Supply Chains
Land
Maritime

• Valves
• Fluid Handling
• Pipes, Hoses Fittings
• Pumps
• Motors
• Electronics
• Fiber Optics

• Vehicles Components
• Gun Parts
• Tire Accessories
• Transmission Equip
• Water Purification Equip
• Batteries
• Guided Missile Components

Note For your reference, the Commodities
Purchased by DLA handout contains a listing of
all the Federal Supply Classes (FSCs) and the
managing Supply Center.
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Defense Supply Center Columbus

• 2 million different items managed
• 3 billion in annual awards
• One of the largest suppliers of weapons system
• spare parts in the world
• 24,000 Military and Civilian Customers
• 10,000 Contractors
• 6.5M Orders Annually
• Installation opened in 1918

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Socio-Economic Programs
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DLA SOCIO-ECONOMIC PROGRAMS ______________________

Small Business Small Disadvantaged 8(a)
SDBs Women-Owned
HUBZone Service Disabled
(Arrows Indicate Set Asides Available)
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DSCC FY08 Small Business Performance
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Proposed FY09 Land and Maritime Goals
Congressionally Mandated Goal
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Contracting 101
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Before You Can Sell To DLA

• 1. Get a D-U-N-S number - Dun Bradstreet
  (1-800-333-0505)
• Takes about 10 minutes - free of charge
• Or register for your DUNS number at
• https//www.dnb.com/product/eupdate/requestOptio
  ns.html
• Register in the Central Contractor Registration
  (CCR) and
• Online Representations Certifications
  Applications (ORCA)
• http//www.ccr.gov http//www.orcabpn.gov
   
• If Small, register on CCRs Dynamic Small
  Business Database site - a search engine for
  buyers, a marketing tool for small firms and a
  "link" to procurement opportunities http//dsbs.s
  ba.gov/dsbs/dsp_dsbs.cfm
• 3. Be able to receive electronic funds
  transfers, have email and fax capability.

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Common Solicitation Types

• Request for Quotations - Under 100,000
• Most common type at DSCC - Average award is
  lt4,000
• Generally quoted directly on our web site
• 85 are awarded without human intervention
• Request For Proposals (RFPs) - over 100,000
• Solicitation must be filled in by hand and
  returned to
• DSCC by a specific time and date
• Proposals may be negotiated

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How DLA Buys

• Fully Competitive
• Bidsets and Drawings Available
• Approved CAGE Code Part Number
• Manufacturer(s) already approved
• Approved source(s) for dealers and distributors
• Source controlled via Qualified
  Products/Manufacturers Lists (QPLs/QMLs)

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Automated Procurement Process
Automated Procurement Process
Vendor
DoD User
DLA ICP
Requisition
RFQ
Quotes
DIBBS Website

Automated Evaluation
MRO
Depot
Delivery
Automated Award
Vendor
Notification
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How DLA Buys

• 85 of our procurements are AUTOMATED via
• DIBBS
• These procurements are system generated, web
  based, evaluated and awarded by the computer.
  They are virtually untouched by human hands.
• Automated procurements have a T or U in the 9th
  position of the solicitation number.
• (For example SP090005T0000)

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What is on DIBBS?

• DLA Internet Bid Board System (DIBBS)
• View solicitations and submit quotes
• View RFPs
• View Long Term Contracts Opportunities
• View provisions, clauses and packaging specs
• View award history
• Access drawings and technical data (cFolders)
• Access Forecast Information (Supplier
  Requirements Visibility Application or SRVA)
• Access the Automated Best Value System (ABVS)
  
• (your Performance Score used in award
  decisions)

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DSCCS HOME PAGE www.dscc.dla.mil
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DIBBS Home Page www.dibbs.bsm.dla.mil
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DIBBS Home Page - Important Links
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DIBBS Registration
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DIBBS Registration
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DIBBS Registration

• DIBBS pulls certain info
• from the CCR
• Other info required to
• be entered at registration

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DIBBS Registration (contd)
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DIBBSRegistration (contd)
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DIBBS Screen if Already Registered
xxxxx
John Doe [phone] johndoe_at_xyz.com
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Logging onto DIBBS
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Logging onto DIBBS (contd)
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Starting Solicitation Search
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RFQ DATABASE SEARCH
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SOLICITATION ICONS
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Solicitations - FSC 2510 Vehicle Cab,
Body Frame Structural Components
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Solicitation Results - FSC 2510 Vehicle Cab,
Body Frame Structural Components
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RFQ Solicitation One Time Buy
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complete technical is data available
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How to Decipher Packaging Codes
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www.palm.saic.com/
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http//www.palm.saic.com/code_lookup.nsf/codecheck
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Searching for Solicitations by Key Words
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BUMPER SEARCH
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BUMPER RESULTS
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Accessing Technical Data
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Solicitations may have drawings associated
with them
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Is the Data Complete?
AMSC G Means Data is Technically Suitable
and Legally Clear
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Acquisition Method Suffix Code (AMSC)
One-position alpha code - reflects the type of
technical data 0 Not established A Governments
rights in data questionable B Source
control C Contracting from approved source D Data
to produce is not physically available E Reserved
F Reserved G Data is technically suitable and
legally clear H Inadequate data J Reserved K Produ
ced from class 1A castings L Low dollar value of
contracting M Master of coordinated
tooling N Requires special test P Rights to use
data legally unavailable R Rights to use data
restricted S Restricted to limited sources
because of security T Qualified Products List
(QPL) U This item is uneconomical V High
reliability part W Reserved Y Design
unstable Z Commercial/Non-Developmental/Off-the-Sh
elf-Items
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Viewing Technical Data

• First, download the viewer
• http//edmstag.redstone.army.mil/my_info.asp
• Need Assistance?
• Call 256-955-0196
• Hours are from 700am to 400pm (Central Time)
• Monday through Friday
• Email edms-tag_at_redstone.army.mil

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Go to Help
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http//jtshelp.redstone.army.mil/
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Download Both
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How Can I Obtain Restricted Drawing Access?
How Can I Obtain Restricted Drawing Access?
Joint U.S./Canadian Certification Program Why is
JCP Certification Required?

• To establish eligibility of U.S. or Canadian
  contractors to receive technical data under the
  control of DoD or the Canadian Department of
  National Defence
• To limit access to military critical data

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How to get a JCP Certification Number
How to Get JCP Certified

• Go to http//www.dlis.dla.mil/jcp/
• Complete DD Form 2345
• Submit the completed form and copies of the
  following
• State or Provincial License,
• Incorporation Certificate,
• Sales Tax Identification Form, or
• Other documentation which verifies the legitimacy
  of your company
• Response is usually within 2 weeks

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http//www.dlis.dla.mil/jcp/
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DIBBS Accessing SPECS
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DIBBS Accessing SPECS
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DIBBSAccessing SPECS
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DIBBSAccessing SPECS
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DIBBSAccessing SPECS
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Back to DIBBS
Ready to Quote On-line
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Opening the Quote Form
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Complete the Quote Form
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Bid Without Exception

• The following are not considered exceptions
• Quoting delivery different than required
  delivery days
• Quoting origin inspection on solicitations
  requiring
• destination inspection
• Quoting a superseding or previously approved
  part or
• correction to a CAGE/part number
• Quoting a used, reconditioned, remanufactured,
• new/unused Govt. surplus, foreign, or hazardous
  items

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Bid With Exception precludes receiving automated
awards

• The following are considered exceptions
• Quoting alternate product or taking exception to
  the
• item description
• Exceptions to packaging and RFID requirements
• (RFID required for shipment to all depot
  locations)
• Exceptions to FOB point
• Quoting destination inspection on solicitations
  requiring
• origin inspection
• Exceptions to required quantity
• Quoting a quantity variance outside the
  specified range

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Complete the Quote Form
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QUOTE SUMMARY CHECK FOR ACCURACY
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Your Quote Acceptance
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Already Quoted
Checkmark Indicates You Already Quoted
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Submitted Quotes
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Submitted Quotes
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Revise Your Quote
Click to Revise Your Quote
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Requests for ProposalsOpportunities over
100,000
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Requests for ProposalsSolicitations over 100,000
Searching for Requests for Proposals (RFPs)(over
100,000)
RFP Search
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Search for RFPs By Search Category or View All
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If you just want to look at the RFP, check
NO and submit
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Return by Date Time is Critical
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Forecast Information on DIBBS
Supplier Requirements Visibility Application SRVA
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Procurement History
Federal Procurement Data System Next
Generation (FPDS-NG) https//www.fpds.gov/
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Help is Available
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Help is Available
Where Do I Go For More Help and Information on
Doing Business with DLA?
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DSCC Small Business Team 800-262-3272 or
614-692-3541
www.dscc.dla.mil
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DSCP Small Business Team800-831-1110 www.dscp.dla
.mil
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DSCR Small Business Team800-227-3603 or
804-279-XXXX
www.dscr.dla.mil
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Questions with Accessing Technical Data Packages
(cFolders)
If you experience issues with cFolders, please
contact the Help Desk at1-866-335-HELP
(4357)toll freeDISCREPANCIES FOUND IN BIDSETS
CAN BE E-MAILED TO DscrPdmdDistribution_at_dscr.dla.m
il
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DLA Packaging Support
Defense Supply Center Columbus [phone],
4227, or 3757 Fax [phone] E-mail
DSCC.packaging_at_dla.mil Defense Supply Center
Philadelphia E-mail DSCP.packaging_at_dla.mil
Defense Supply Center Richmond [phone]
Fax [phone] E-mail DSCR.packaging_at_dla.m
il
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How can my company or product become qualified
and listed on a QML/QPL ?DLA QML/QPL Support
DSC Columbus Michael Adams Sourcing and
Qualifications Unit michael.adams_at_dla.mil DSC
Philadelphia Small Business Programs Office TEL
[phone] or 1-800-831-1110 DSC
Richmond Small Business Programs Office TEL
[phone] or 1-800-227-3603
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Submitting an Alternate Offer?DLA Alternate
Offer Support
DSC Columbus Katie Hines (kathyrn.hines_at_dla.mil) A
da Martin (ada.martin_at_dla.mil) DSC
Philadelphia Susan Caso-Bolnick 215-737-7946 215-7
37-3177 fax Susam.Caso-Bolnick_at_dla.mil DSC
Richmond Nona La Para 804-279-4628 804-279-4007
fax Nona.lapara_at_sla.mil
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Procurement Technical Assistance Centers (PTACs)

• What are PTACs???
• Government funded local resources available
  across the country providing assistance in
  marketing your products and services to Federal,
  state and local governments
• PTAC Goals
• Help small businesses be competitive
• Explain the complexities of Government
  procurement
• Encourage economic development through job
• retention and creation
• Build strong contractors through targeted
  training
• and one-on-one assistance

http//www.dla.mil/db/procurem.htm
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Free Supplier Training hosted by DSCC
                                                
            

• Doing Business With DLA
• Getting Started
• Assistance in your area (PTACs)
• Small Business Programs
• Quoting on DLA BSM DIBBS
• Alternate Offers how to get approved
• Understanding quality requirements
• Packaging what the government wants
• How to get Drawings
• Payment Processing
• And much more!

2009 Schedule March 17-18 May 12-13 July
14-15 September 15-16 October 20-21 
Seating is limited make reservation at
http//www.dscc.dla.mil/News/events/tko/
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EACH DLA SUPPLY CENTER HAS AN ANNUAL SUPPLIER
CONFERENCE

• MARK YOUR CALENDARS!
• PLAN TO ATTEND!
• Exceptional Speakers
• Extensive Training
• Exhibit Your Products and Capabilities
• Information available at
• http//www.ndia.org/

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What DLA Needs From You

• High Quality Products
• Timely Or Early Delivery
• Fair And Reasonable Price
• Responsible Adherence To Contract Terms
• Immediate Notification Of Any Problems
• Why????
• Lives Of Our Service Men
• And Women Depend On It!

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Lets work together to bring them home safely!