The Analogy

1
The Analogy
The chauffeur
The Mechanic
The Passenger
2
Passenger Students/Users

• A passenger is a term broadly used to describe
  any person who travels in a vehicle, but bears
  little or no responsibility for the tasks
  required for that vehicle to arrive at its
  destination.
• There are two common contexts in which the term
  is used
• The first is for persons transported in
  automobiles or vans, irrespective of whether they
  have paid for the transportation.
• The second is for persons who pay to be
  transported in common carriers, including
  commercial vehicles and vessels such as buses,
  trains, airplanes, and ships. For example, a
  flight attendant on an airline or a cruise ship
  employee aboard such a ship would not be
  considered a "passenger" while aboard the vessel,
  but an employee riding in a company car being
  driven by another person would be considered a
  passenger, even if the car was being driven on
  company business.

3
The Library The Chauffeur

• Alternative Titles Driver, Hire Car Driver,
  Limousine Driver
• Car drivers transport passengers to their
  destinations.
• A car driver may perform the following tasks
• use mobile computer systems and radio networks to
  log into waiting passenger information
• pick up passengers at designated locations or
  when hailed, and transport them to their desired
  destinations
• check passenger destinations and determine the
  most appropriate route
• receive money or credit payments for fares and
  give change
• assist passengers with the handling of luggage
• keep accurate records of driver shifts, income
  and expenses
• arrange regular repairs, general maintenance and
  cleaning of vehicles
• Personal Requirements
• able to gain a high level of driving skill
• able to meet age limits
• able to work long or irregular hours
• good communication skills
• able to remain calm in difficult situations
• good standard of personal grooming and dress.

4
The Mechanic IT Guy

• Alternative Titles Automotive Technician, Car
  Mechanic, Mechanic, Motor Mechanic, Vehicle
  Mechanic
• Light vehicle motor mechanics may perform the
  following tasks
• discuss problems with car drivers or vehicle
  operators to discover faults, listen to engines,
  fit and operate special test equipment and test
  drive vehicles
• repair or replace worn and faulty parts by
  removing assemblies such as engines,
  transmissions, differentials or steering gear
  dismantle them and check parts, referring to
  manuals as necessary
• reassemble, test, clean and adjust repaired or
  replaced parts or assemblies, use various
  instruments to make sure they are working
  properly and put them back into the vehicle
• tune engines using special electronic equipment
  and make fine adjustments (e.g. to carburettors)
  for smoother running
• inspect vehicles and issue roadworthiness
  certificates or list the work required before a
  certificate can be issued.
• Light vehicle motor mechanics may specialise as
  Automotive Airconditioning Fitters and Brake
  Mechanics. They may also specialise as breakdown
  service patrol officers who give emergency
  mechanical assistance to members of an automobile
  association.
• Light vehicle motor mechanics work mainly in
  workshops and wear protective clothing. They need
  to keep up with changes in motor industry
  technology.
• With the changes in automotive technology, there
  are now more electronic controls and computers
  fitted to vehicles. As a result, light vehicle
  motor mechanics are becoming more specialised in
  their areas of work.
• Personal Requirementsenjoy practical and manual
  activities
• able to work with hand tools
• technical aptitude
• problem-solving skills
• physically fit
• normal eyesight and hearing
• driver's licence essential

5
What weve done.

• Initial discussions during 2000
• VT ETD software
• test server run on old desktop pc
• technical setup was problematic
• various project leaders
• limited interest from academia
• real server installed in 2003
• changes to academic regulations
• library IT never fully responsible for project
• huge issues with day to day running of service

6
Mmmmore work/issues than we anticipated!

• NO SELF SUBMISSION ALLOWED!!!
• Student assistant to
• Convert files to pdf
• Create metadata
• Upload files to server
• Collection Development Department
• Link to Innopac
• Superficial quality control
• Very obvious problems
• Very limited quality control
• Student long gone before ETD approved
• NO involvement/responsibility by Academics

7
Sowhat can IT do for you!

• Research into best software from a technical
  viewpoint
• Budgeting for chosen software and applicable
  hardware
• Purchasing of above
• Installation of above
• Ongoing support of above
• Full responsibility for technical
  aspects/implementation of technical requirements
• The rest is up to the library

8
What must the Library do for themselves?

• Research into software from a informational/Librar
  y perspective
• Appoint at least one full time staff member with
  full responsibility
• Amend present staff roles to reflect the scope of
  the IR/job descriptions
• Manage the system
• Policy decisions
• Publicity campaigns
• Liaise with IT regarding technical requirements

9
The UJ Archive Committee

• more representative (ex TWR, RAU and Vista
  archives)
• Library, Central Administration and the
  Historical Studies Department
• ensure the preservation of the Universitys
  heritage, in all formats.
• Functions
• records management system
• the University Archives
• and an Institutional Repository

10
Our issues

• Upgrade to a Dspace server and software in near
  future
• Policies and procedures
• Self submission very important
• Shared responsibility inside the Library
• Collection developments role hugely important
• How to get the academics committed?

11
(No Transcript)
12
Some IT issues before we can go live with
DigiSpace

• Handle Server handle registration
• Backup strategy
• Security configuration https? Firewall? DMZ?
• Dspace on standard ports
• Internal structure of collections?