Parliamentary Procedure

1
Objectives
Privileged
Incidental
Main
Main Motion
Adjourn
Object to Consideration
Our Experiences
Recess
Appeal
Introduction
Subsidiary
Privilege
Lay on the Table
Rise to a Point of Order
Participating
Orders of the Day
Previous Question
Parliament Inquiry
Members
Withdraw a Motion
Limit Debate
Presiding Officer
Unclassified
Division of House
Postpone Definitely
Reconsider
Presiding Pointers
Suspend the Rules
Refer to Committee
Rescind
Classes of Motion
Take from the Table
Amend
Voting
Change Officer
Postpone Indefinitely
The Motions
2
Parliamentary Procedure
The Order in the Meeting Room

• Resources
• Alpha Gamma Rho Fraternity. Parliamentary
  Procedure. Revised 1999. Retrieved online.
• Guiler, Gilbert S. and Ralph J. Woodin. Mastering
  Parliamentary Procedure. Revised 1994. Ohio
  Agricultural Education Curriculum Materials
  Service, Columbus, Ohio.

3
Objectives

• Every member understand parliamentary procedure,
  terms and motions
• Build confidence in its use through
  demonstrations
• Practice professional meeting conduct and good
  discussion

4
Our Meeting Experiences

• Why have meetings?
• What meetings have you gone to?
• What were your observations?
• What went well?
• What could be improved?
• What are the expectations of others?
• Who is in control?

5
Introduction

• Rules by British Parliament
• Comes from French word parler
• To talk or discuss
• Developed over many centuries
• British empire had world influence at its height
• Most organizations, government, clubs utilize a
  form of Parliamentary Procedure
• Henry M. Robert, 1862
• Asked to preside over a meeting
• Found no material
• Wrote Roberts Rules of Order

6
Participating in Business Meetings

• People are social creatures
• Do things together
• See improvements
• Achieve on a large scale
• Successful meetings dont just happen
• Planning, preparation, practice
• Parli Pro is time-tested
• Members feel rights are respected
• Ideas freely expressed
• Questions and objections dealt with fairly
• Time spent efficiently
• Majority rules

7
Role of Members

• Qualities of Good Members
• Capable, loyal, dependable members are positive
  contributions to an organization
• Each member should
• Attend every meeting possible
• Act for the benefit of total group
• Use correct parliamentary procedure
• Give attention to the proceedings of the meeting
• Be orderly and polite
• Refer to other members with respect (even when
  friends)
• Discuss issues and problems, not personalities
• Be careful not to offend others
• Accept the decision of the majority after vote
  taken

8
Role of Members (contd)

• Obtaining Recognition from the Chair
• Chair is the gatekeeper of the floor
• Chair leader, meeting monitor
• the floor gain right to speak
• To gain control of the floor
• Only one member at a time
• Member rises
• Addresses chair by official title
• If called upon, allowed to speak
• If not called upon, sit down

In medieval England, furniture was scarce and
there was typically only one chair in a meeting
room, for the facilitator. All others remained
standing.
9
Role of Presiding Officer

• Qualities of Effective Leadership
• A capable presiding officer
• Manifests poise
• Eye contact, knowledge, control, calm, efficient
• Speak with a strong, clear voice
• Is reasonably deliberate with time, discussion
  topic
• Demonstrates mastery of parliamentary procedure
• Possesses good judgment
• Is fair and impartial
• Alternates pro and con speakers, no dominate
  speaker
• Allow reasonable time to speak
• Expresses no personal opinions
• Carries out all duties of the Chair, including

10
Role of Presiding Officer (contd)

• Carries out all duties of the Chair, including
• Preside over the meeting
• Call the meeting to order
• Announce order of business
• Maintain proper order in organization
• Restate motions moved, seconded, put to a vote
  and announce result
• Rule on points of order
• Sign acts, orders that require a presiding
  officer signature
• Supervise work of all other officers and members
  who are assigned responsibilities

11
Pointers in Presiding

• Use of Gavel
• 1 tap
• Tells members to sit
• Follows a vote
• Adjourns the meeting
• 2 tap
• Calls the meeting to order
• 3 tap
• Tells members to stand
• Series of taps
• Restores order

12
Pointers in Presiding

• Keeping Order
• Immediately assumes responsibility
• Requires members to conform to rules of order
• Correct members when necessary
• John, you are out of order. You are discussing
  the motion before it has been seconded.
• The speaker is out of order. You did not secure
  recognition from the Chair.
• Some organizations use other officers to assist
  in maintaining order

13
Pointers in Presiding

• Possession of the Floor
• the floor attention of the group
• Chair is always empowered with control of the
  assembly
• Stands when in possession, can be seated while
  others speak

14
Pointers in Presiding

• Recognizing Members
• Only those who properly request recognition
• Call first on
• The first to request recognition, first standing
• Member who moved the motion
• Member who seconded
• A member not yet spoken
• Members from around the room
• Recognize by stating member name, or descriptive
• If no second, motion is considered dead
• Once discussion slows, proceed to vote

15
Pointers in Presiding

• Staying on schedule
• Bring early end to debate (subject to appeal)
• Is there a motion to entertain limit of debate
• Follow the order of the agenda

16
Pointers in Presiding

• Wrapping it up
• Group reaches end of meeting
• Is there any further business to come before
  this meeting?
• There being no further business, the Chair will
  entertain a motion to adjourn. Is there such a
  motion?

17
Pointers in Presiding

• Putting members at ease
• Greet new members, guests and welcome
• Not criticize members errors, guide to correction
  or help rephrase
• Remain fair, impartial and diplomatic

18
Classes of Motions

• Only one motion/question at a time
• All have an order of precedence
• Less important questions dont prevent progress
• Assigned into a rank
• In categories
• Main
• Privileged
• Subsidiary
• Incidental
• Unclassified

19
Main Motions

• Most frequently used
• Main motion is first step in a parliamentary
  decision
• Lowest rank, others can modify
• Motions
• Main motion

20
Privileged Motions

• Have the highest rank
• Do not relate to motion in consideration, for
  personal/group benefit
• Some become main motions if they are the only
  item on the the floor
• Motions
• Fix Time to Adjourn (1)
• Adjourn (unqualified) (2)
• Recess (unqualified) (3)
• Raise a Question of Privilege (4)
• Call for the Orders of the Day (5)

21
Subsidiary Motions

• Modify or aid is disposal of a motion
• Examples
• Lay on the table (6)
• To call for the previous question (7)
• To limit or extend debate (8)
• To postpone definitely (9)
• To refer to a committee (10)
• To amend (11)
• To postpone indefinitely (12)

22
Incidental Motions

• Actions presented while a main motion is being
  considered, discussed
• No rank among other incidental motions
• Examples
• Object to the consideration
• To appeal from the decision of the chair
• To rise to a point of order
• To rise to a parliamentary inquiry
• To call for the division of the house
• To withdraw a motion
• To suspend the rules

23
Unclassified Motions

• Dont meet characteristics of other motions
• Have same rank as main motions
• Motions
• To reconsider
• To rescind
• To take from the table

24
Voting Methods

• Voting methods determined by chair, selectively
• Voice vote
• Aye or Nay
• Countable vote
• Raising hands
• Standing
• Marking paper ballots
• Call the roll of members
• Circulate a mechanical voting devise
• Division of the house
• Enables the request for a recount, accuracy
• Moved by a member
• Chair facilitates a countable vote

25
Vote Requirements

• Motions have different needs to pass
• Simple Majority
• Lowest whole number that is more than half of the
  eligible votes cast
• Not of organization, or members present
• Most common
• 2/3rd
• Required when the decision limits a members
  rights
• Use a countable vote method

26
Chairs Role in Voting

• When vote is a tie fails, not majority
• The chair is not permitted to vote unless
• 1) his/her vote will break a tie (to pass)
• 2) his/her vote will make a tie (to fail)
• Result is pending until announced, members can
  change their vote

27
Table of Motions
28
About to Know AboutEach Motion

• Its purpose
• Its rank
• Is a second required?
• Proves it is the interest of more than one
  person.
• Is it debatable?
• Whether or not discussion is appropriate.
• Is it amendable?
• Modifications can be discussed and put to a vote.
• Can it be reconsidered?
• If voted on, it may or may not be brought up
  again for a revote.
• Is it in order when another member has the floor?
• What type of vote is required?
• Majority or 2/3rds

29
The Motions
30
To Receive and Dispose of a Main Motion

• Purpose A formal proposal to take action
• Second Yes
• Amendable Yes
• Debatable Yes
• Reconsidered Yes
• Interrupt floor No
• Vote Majority Vote
• Steps
• Obtain recognition
• Introduce the motion
• I move to/that..
• NOT I make a motion or I motion
• Second the motion
• Chair restates the question
• Discuss/debate of motion
• Chair does not discuss!!
• Vote on the motion
• Announce the result

31
To Receive and Dispose of a Main Motion
32
To Receive and Dispose of a Main Motion

• As chair, what would you do if
• A member moved a motion while seated?
• A member made remarks on a motion before it was
  seconded?
• A member, after rising and addressing the chair,
  made remarks on the motion without waiting for
  recognition?
• You wished to bring to an immediate vote the
  question under discussion?

33
To Receive and Dispose of a Main Motion

• Answers As chair, what would you do if
• A member moved a motion while seated?
• Declare, out of order. The member has not been
  recognized by the chair.
• A member made remarks on a motion before it was
  seconded?
• Declare, out of order. This motion has not been
  seconded.
• A member, after rising and addressing the chair,
  made remarks on the motion without waiting for
  recognition?
• Declare, out of order. The member has not been
  recognized by the chair.
• You wished to bring to an immediate vote the
  question under discussion?
• Are you ready for the question?
• Are you ready to vote on the motion?
• The chair feels there has been enough
  discussion. We will now proceed to vote.
• For a member..Question!

34
To Adjourn

• To Fix the Time to Which to Adjourn, Qualified
• Purpose Set time and date for next meeting
• Second Yes
• Amendable Yes
• Debatable No (only to amend time)
• Reconsidered Yes
• Interrupt floor No
• Vote Majority Vote
• To Adjourn, Unqualified
• Purpose End current meeting immediately
• Second Yes
• Amendable No
• Debatable No
• Reconsidered No
• Interrupt floor No
• Vote Majority Vote

35
To Fix Time to Which to Adjourn
36
To Adjourn (unqualified)
37
To Adjourn

• Review
• What is the advantage of the qualified motion to
  adjourn over the unqualified motion to adjourn
  for most business meetings?
• When does it benefit a majority group to
  introduce an unqualified motion to adjourn?
• What desirable amendment could be made a
  qualified motion to adjourn?

38
To Adjourn

• Review Answers
• What is the advantage of the qualified motion to
  adjourn over the unqualified motion to adjourn
  for most business meetings?
• Allows for other business to be finished before
  closing
• Does not interrupt current motion on floor
• When does it benefit a majority group to
  introduce an unqualified motion to adjourn?
• While other business is already on the floor, but
  not in vote
• When things are pressing (time, weather, other
  events)
• What desirable amendment could be made a
  qualified motion to adjourn?
• Amendment to time

39
To Recess (unqualified)

• Purpose Temporary break in meeting
• Second Yes
• Amendable Yes (time only)
• Debatable No
• Reconsidered No
• Interrupt floor No
• Vote Majority Vote

40
To Recess (unqualified)
41
To Recess (qualified)
42
To Recess

• Review
• Can a motion to recess be made if an unqualified
  motion to adjourn is on the floor?
• As presiding officer, what would you do if
• A member begins to debate the motion to recess as
  a privileged motion?
• Moves to amend the motion to recess by striking
  out the word recess and inserting the word
  adjourn?

43
To Recess

• Review Answers
• Can a motion to recess be made if an unqualified
  motion to adjourn is on the floor?
• No, motion to adjourn is not debatable or
  amendable, other than time
• As presiding officer, what would you do if
• A member begins to debate the motion to recess as
  a privileged motion?
• Out of order, not debatable
• Moves to amend the motion to recess by striking
  out the word recess and inserting the word
  adjourn?
• Not amendable, except for length or time

44
To Raise a Question of Privilege

• Purpose Secure comfort, convenience for members
• Second No
• Amendable No
• Debatable No
• Reconsidered No
• Interrupt floor Yes
• Vote None

45
To Raise a Question of Privilege
Other examples adjust temperature of the room,
leave to shut windows on car during the rain,
shut door to secure privacy
46
To Raise a Question of Privilege

• Review
• The meeting room is too warm and everyone is
  uncomfortable. What parliamentary procedure
  should be followed to correct the situation?
• The Chair has stated that the meeting room is
  comfortable and does not want the temperature
  lowered. To voice your disagreement, how would
  you put the matter to a vote?
• What procedure would you follow to be excused
  from a meeting?
• Is a question of privilege in order when other
  business is on the floor? Explain.

47
To Raise a Question of Privilege

• Review Answers
• The meeting room is too warm and everyone is
  uncomfortable. What parliamentary procedure
  should be followed to correct the situation?
• I rise to a question of privilege.
• The Chair has stated that the meeting room is
  comfortable and does not want the temperature
  lowered. To voice your disagreement, how would
  you put the matter to a vote?
• Appeal from the decision of the chair
• What procedure would you follow to be excused
  from a meeting?
• I rise to a question of privilege.
• Is a question of privilege in order when other
  business is on the floor? Explain.
• Yes, it is a privileged motion

48
To Call for the Orders of the Day

• Purpose Demand compliance with the agenda
• Second No
• Amendable No
• Debatable No
• Reconsidered No
• Interrupt floor Yes
• Vote None, unless 2/3rd votes against following
  orders

49
To Call for the Orders of the Day
If 2/3rd of meeting room votes against orders of
the day, the motion on the floor carries on. If
orders must be followed, the meeting resumes to
original agenda.
50
To Call for the Orders of the day

• As presiding officer, what would you do if
• Someone raised an objection, after there had been
  a call for the orders of the day and you had
  directed that the original agenda be followed?
• At the opening of a meeting, someone called for
  the orders of the day?
• After a motion was lost, a member presented the
  same motion a second time?

51
To Call for the Previous Question

• Purpose Terminate debate, vote immediately
• Second Yes
• Amendable No
• Debatable No
• Reconsidered Yes
• Interrupt floor No
• Vote 2/3rd

52
To Call for the Previous Question
53
To Call for the Previous Question

• As presiding officer, what would you do if
• Moved the previous question on the main motion
  when an amendment was also pending?
• Moved the previous question during discussion of
  a primary amendment when a secondary amendment
  was also pending?
• Called for the previous question on only the
  secondary amendment
• Called for the previous question before the main
  motion has been seconded?

54
To Call for the Previous Question

• Answers As presiding officer, what would you do
  if
• Moved the previous question on the main motion
  when an amendment was also pending?
• Out of order, amendment must be voted on prior to
  main motion
• Moved the previous question during discussion of
  a primary amendment when a secondary amendment
  was also pending?
• Out of order, secondary amendment must be voted
  on first
• Called for the previous question on only the
  secondary amendment
• Continue, if desired, to vote for an immediate
  vote
• Called for the previous question before the main
  motion has been seconded?
• Out of order, the motion is not yet on the floor,
  Is there a second on the main motion?

55
To Lay on the Table

• Purpose Delay consideration briefly
• Second Yes
• Amendable No
• Debatable No
• Reconsidered No
• Interrupt floor No
• Vote Majority
• Must be taken from the table at the next
  regular meeting, otherwise becomes expired

56
To Lay on the Table
57
To Lay on the Table

• How does the motion to table differ from the
  motion to postpone indefinitely?
• As presiding officer, what would you do if
• A member offered an amendment to the motion to
  lay on the table?
• A member stated to debate the motion to lay on
  the table?
• A vote to table a motion resulted in a tie?

58
To Lay on the Table

• Answers
• How does the motion to table differ from the
  motion to postpone indefinitely?
• Allows for it to be revisited
• Indefinitely kills the motion
• As presiding officer, what would you do if
• A member offered an amendment to the motion to
  lay on the table?
• Out of ordernot amendable
• A member stated to debate the motion to lay on
  the table?
• Out of ordernot debatable
• A vote to table a motion resulted in a tie?
• 1) motion fails
• 2) Chair votes, creates a majority and motion
  passes

59
To Limit or Extend Debate

• Purpose Creates a time, of speakers in which
  to terminate debate
• Second Yes
• Amendable Yes
• Debatable No
• Reconsidered Yes
• Interrupt floor No
• Vote 2/3rd

60
To Limit or Extend Debate
61
To Limit or Extend Debate

• Why does a motion to limit or extend debate
  require a 2/3rd vote?
• Is a second required for a motion to extend
  debate?
• Is a motion to limit debate appropriate for a
  motion to lay on the table?
• By what other means can the Chair bring a motion
  to a vote?

62
To Limit or Extend Debate

• Answers
• Why does a motion to limit or extend debate
  require a 2/3rd vote?
• Limits the rights of members
• Is a second required for a motion to extend
  debate?
• Yes
• Is a motion to limit debate appropriate for a
  motion to lay on the table?
• No, motion to lay on the table is not debatable
• By what other means can the Chair bring a motion
  to a vote?
• Declare discussion has been adequate
• Encourage a motion to call for the previous
  question

63
To Postpone Definitely

• Purpose Delay until a set later time
• Second Yes
• Amendable Yes
• Debatable Yes
• Reconsidered Yes
• Interrupt floor No
• Vote Majority

64
To Postpone Definitely
65
To Postpone Definitely

• What is the advantage of the motion to postpone
  definitely over the motion to lay on the table?
• Can the motion to postpone definitely be used as
  a device to kill a main motion?
• How does debate on the motion to postpone
  definitely differ from debate on a main motion?

66
To Postpone Definitely

• Answers
• What is the advantage of the motion to postpone
  definitely over the motion to lay on the table?
• The item of business will be revisited at a
  designated time
• Can the motion to postpone definitely be used as
  a device to kill a main motion?
• No, it is scheduled to be brought up again
• How does debate on the motion to postpone
  definitely differ from debate on a main motion?
• The debate is only on whether or not to postpone
  a decision, not whether or not to approve the
  main motion

67
To Refer to a Committee

• Purpose Assign to a committee for study
• Second Yes
• Amendable Yes
• Debatable Yes
• Reconsidered No
• Interrupt floor No
• Vote Majority

68

• Why a committee?
• Gather more information, research
• Can allow power to act
• Saves time
• Report back to the group
• Must have a chairperson assigned, usually officer
• Types of Committees
• Standing
• permanent group, already organized
• Ad hoc
• Temporary group

69
To Refer to a Committee
70
To Refer to a Committee

• What are two advantages of referring matters to a
  committee?
• As a presiding officer, what would you do if
• A member moved to a refer to a committee a motion
  that had been amended and the affirmative vote
  already taken?
• A member moved to refer a matter to a committee,
  and the motion to refer received no second?
• You were calling for a majority vote on a motion
  to refer when a member rose to a point of order,
  claiming that this motion requires a 2/3rd vote?

71
To Refer to a Committee

• What are two advantages of referring matters to a
  committee?
• Save time, better research, more information
• As a presiding officer, what would you do if
• A member moved to a refer to a committee a motion
  that had been amended and the affirmative vote
  already taken?
• Out of order, motion passed OR Carry on,
  amended motion to a committee
• A member moved to refer a matter to a committee,
  and the motion to refer received no second?
• Is there a second?
• Motion is dead due to lack of second. We will
  continue to discuss
• You were calling for a majority vote on a motion
  to refer when a member rose to a point of order,
  claiming that this motion requires a 2/3rd vote?
• Out of order, the motion requires only a majority
  vote

72
To Amend

• Purpose Modify a motion
• Second Yes
• Amendable Yes
• Debatable Yes
• Reconsidered No
• Interrupt floor No
• Vote Majority

73
I move that we order pepperoni pizza for the
meeting.

• Four ways to amend, and examples
• Insert
• I move to amend the motion by inserting the word
  thin crust before the word pepperoni.
• Striking out and inserting (substituting)
• I move to amend the motion by striking out
  pepperoni pizza and inserting hamburgers.
• Striking out
• I move to amend the motion by striking out
  pepperoni.
• Adding
• I move to amend the motion by adding May before
  the word meeting.
• Amendment may be discussed on the change only
• Must be voted on before returning to main motion,
  or amended main motion
• Only two amendments can be on the floor at one
  time.

74
To Amend
75
To Amend

• As presiding officer, what would you do if
• A member offers an amendment to a motion which is
  defined as not amendable?
• Two members rise and ask for recognition at the
  same time?
• As you call for the vote on an amendment, a
  member asks for a restatement of the amendment
  and the motion to be voted on?
• An amendment that is offered receives no second?
• There are already two amendments on the floor
  when a member who has been recognized offers a
  third amendment to the original motion?

76
To Amend

• Answers As presiding officer, what would you do
  if
• A member offers an amendment to a motion which is
  defined as not amendable?
• Out of order, the motion is not amendable
• Two members rise and ask for recognition at the
  same time?
• Call on the one first standing or least heard
  from
• If for discussion, call first on who moved the
  motion, who seconded it, or has not yet discussed
• As you call for the vote on an amendment, a
  member asks for a restatement of the amendment
  and the motion to be voted on?
• Restate the amendment
• An amendment that is offered receives no second?
• Amendment dies due to lack of second
• There are already two amendments on the floor
  when a member who has been recognized offers a
  third amendment to the original motion?
• Out of order, only two amendments on the floor at
  one time

77
To Postpone Indefinitely

• Purpose Kill the motion before a final vote
• Second Yes
• Amendable No
• Debatable Yes
• Reconsidered No (only if vote passed)
• Interrupt floor No
• Vote Majority

78
To Postpone Indefinitely
79
To Postpone Indefinitely

• How soon after a motion has been postponed
  indefinitely can it be brought up again?
• What is the effect on the main motion if it is
  postponed indefinitely?
• As a presiding officer, what would you do if you
  received an amendment to a motion to postpone
  indefinitely?

80
To Postpone Indefinitely

• Answers
• How soon after a motion has been postponed
  indefinitely can it be brought up again?
• Its gone, unless it is moved to reconsider
• What is the effect on the main motion if it is
  postponed indefinitely?
• All discussion and action ceases, its dismissed
• As a presiding officer, what would you do if you
  received an amendment to a motion to postpone
  indefinitely?
• Out of order, not amendable

81
To Object to the Consideration of a Question

• Purpose Stop offensive/inappropriate measures,
  prevent discussion on matters not worthy of
  attention
• Second No
• Amendable No
• Debatable No
• Reconsidered Yes, only if vote passes
• Interrupt floor Yes
• Vote 2/3rd

82
To Object to the Consideration of a Question
83
To Object to the Consideration of a Question

• As presiding officer, what would you do if
• Someone objected to the consideration of a
  question after several members had debated the
  main motion?
• Someone objected to he consideration of a motion
  to refer to a committee?
• As a member, what would you do if
• The Chair called for a simple majority vote on an
  objection of a motion?

84
To Object to the Consideration of a Question

• ANSWERS
• As presiding officer, what would you do if
• Someone objected to the consideration of a
  question after several members had debated the
  main motion?
• Out of order, must be done beforehand, can move
  to postpone indefinitely instead
• Someone objected to he consideration of a motion
  to refer to a committee?
• As a member, what would you do if
• The Chair called for a simple majority vote on an
  objection of a motion?
• I rise to a point of order
• State your point
• The motion requires a 2/3rd vote.
• Point well taken. The chair stands corrected.

85
To Appeal from the Decision of the Chair

• Purpose Allow members to overrule the Chair
• Second Yes
• Amendable No
• Debatable Yes
• Reconsidered Yes
• Interrupt floor Yes
• Vote Majority

86
To Appeal from the Decision of the Chair
87
To Appeal from the Decision of the Chair

• As presiding officer, what would you do if
• A member appealed from your decision?
• A voice vote was so close that you could not
  determine which side had majority?
• The vote on an appeal from your decision resulted
  in a tie?
• A member appealed from your decision, and you are
  sure your decision is right.

88
To Appeal from the Decision of the Chair

• ANSWERS
• As presiding officer, what would you do if
• A member appealed from your decision?
• If seconded, carry on with the motion.
• A voice vote was so close that you could not
  determine which side had majority?
• Re vote using a countable method.
• The vote on an appeal from your decision resulted
  in a tie?
• Motion fails. You may vote in favor if wanting
  to overrule yourself.
• A member appealed from your decision, and you are
  sure your decision is right.
• Explain your reasoning before continuing on with
  the appeal motion.

89
To Rise to a Point of Order

• Purpose Correct parliamentary errors
• Second No
• Amendable No
• Debatable No
• Reconsidered No
• Interrupt floor Yes
• Vote None, decided by Chair

90
To Rise to a Point of Order
91
To Rise to a Point of Order

• As presiding officer, what would you do if
• A member rose to a point of order?
• The point of order to which a member had risen
  was not appropriate?
• You noticed that you had made an error in your
  procedure or in a ruling?

92
To Rise to a Point of Order

• ANSWERS
• As presiding officer, what would you do if
• A member rose to a point of order?
• State your point.
• The point of order to which a member had risen
  was not appropriate?
• Point not well taken.
• You noticed that you had made an error in your
  procedure or in a ruling?
• ??

93
To Rise to a Parliamentary Inquiry

• Purpose Check on parliamentary questions
• Second No
• Amendable No
• Debatable No
• Reconsidered No
• Interrupt floor Yes
• Vote None

94
To Rise to a Parliamentary Inquiry
95
To Rise to a Parliamentary Inquiry

• How does this motion differ than To Rise to a
  Point of Order?
• As presiding officer, how would you respond?
• May I interrupt the speaker?
• May I make a parliamentary request on this motion
  after the vote has been taken?
• Why was there no second on my request?
• Can I amend Joshs parliamentary inquiry?

96
To Withdraw a Motion

• Purpose Take back a motion on the table
• only moved by the personal
• who presented the motion
• Second No
• Amendable No
• Debatable No
• Reconsidered Yes, only if it failed
• Interrupt floor Yes
• Vote Majority

97
To Withdraw a Motion
98
To Withdraw a Motion

• Suppose you move to withdraw a motion which has
  been amended. Can this be done?
• Why is no second required for a request to
  withdraw a motion?
• Who is permitted to withdraw a motion?
• Can a motion be withdrawn after it has been voted
  on by the assembly?

99
To Withdraw a Motion

• ANSWERS
• Suppose you move to withdraw a motion which has
  been amended. Can this be done?
• ??
• Why is no second required for a request to
  withdraw a motion?
• It is the desire of the person who made it to
  remove it
• Who is permitted to withdraw a motion?
• Only the person who has moved it
• Can a motion be withdrawn after it has been voted
  on by the assembly?
• No, then it must be a motion to reconsider or
  to rescind

100
To Call for a Division of the House

• Purpose Require a countable vote
• Second No
• Amendable No
• Debatable No
• Reconsidered No
• Interrupt floor Yes
• Vote None

101
To Call for Division of the House
102
(No Transcript)
103
To Suspend the Rules

• Purpose Make exceptions to the rule
• temporary
• not all rules can be suspended
• cannot adjust parli pro rules
• must be made before main
• motion
• Second Yes
• Amendable No
• Debatable No
• Reconsidered No
• Interrupt floor No
• Vote 2/3rd

104
To Suspend the Rules
105
To Suspend the Rules

• As presiding officer, what would you do if
• A member stated this motion, I move to suspend
  the rules?
• A member offered an amendment to the motion to
  suspend only a certain rule?
• You wanted to save time by eliminating the
  necessity of a motion in order to adopt the
  minutes of the last meeting as required by the
  rules of the organization?
• One member objected when you asked for general
  consent to carry out a stated procedure?

106
To Suspend the Rules

• ANSWERS
• As presiding officer, what would you do if
• A member stated this motion, I move to suspend
  the rules?
• State the rule.
• A member offered an amendment to the motion to
  suspend only a certain rule?
• Out of order, not amendable
• You wanted to save time by eliminating the
  necessity of a motion in order to adopt the
  minutes of the last meeting as required by the
  rules of the organization?
• Is there a motion to suspend the rule?
• One member objected when you asked for general
  consent to carry out a stated procedure?
• Proceed with a countable voting method

107
To Reconsider

• Purpose Correct ill-advised action, bring back
  previous motions must have voted on winning side
  to move
• must be on same day
• Second Yes
• Amendable No
• Debatable Yes
• Reconsidered No
• Interrupt floor No (only before debate)
• Vote Majority

108
To Reconsider
109
To Reconsider

• As presiding officer, what would you do if
• A member who had voted on the losing side moved
  to reconsider?
• A member, qualified to do so, offered a motion to
  reconsider an action which had been voted on at
  the preceding meeting? At a meeting six months
  previously?
• A member moved to reconsider a motion to suspend
  the rules?
• A member began to debate a motion to reconsider?

110
To Reconsider

• ANSWERS
• As presiding officer, what would you do if
• A member who had voted on the losing side moved
  to reconsider?
• Out of order, must be on winning side
• A member, qualified to do so, offered a motion to
  reconsider an action which had been voted on at
  the preceding meeting? At a meeting six months
  previously?
• Out of order, unless at meeting on same day
• A member moved to reconsider a motion to suspend
  the rules?
• Out of order, not able to reconsider
• A member began to debate a motion to reconsider?
• Allow them to proceed, it is debatable if the
  original motion was debatable

111
To Rescind

• Purpose Revoke a previous decision
• Second Yes
• Amendable Yes
• Debatable Yes
• Reconsidered Yes (only if it fails)
• Interrupt floor No
• Vote 2/3rd

112
To Rescind
113
To Rescind

• What is the difference between rescinding a
  motion and reconsidering a motion?
• Can a member who voted against a motion vote to
  rescind it?
• Is the motion to rescind retroactive? Why not?
• Can a motion to rescind be received for a motion
  which has been in effect for five years or more?

114
To Rescind

• ANSWERS
• What is the difference between rescinding a
  motion and reconsidering a motion?
• Rescind takes it away, could be from
  long-previous meetings
• Reconsider brings the motion back up to original
  discussion, if passed, only do-able that same day
• Can a member who voted against a motion vote to
  rescind it?
• Yes
• Is the motion to rescind retroactive? Why not?
• ??
• Can a motion to rescind be received for a motion
  which has been in effect for five years or more?
• Yes, as long as it is not the action is already
  conducted

115
To Take from the Table

• Purpose Resume consideration of a tabled motion
• Second Yes
• Amendable No
• Debatable No
• Reconsidered No
• Interrupt floor No
• Vote Majority

116
To Take from the Table
117
To Take From the Table

• As presiding officer, what would you do if
• The motion to take a motion from the table did
  not receive a majority vote?
• The motion to take from the table failed to
  receive a second?
• A member began to discuss the motion to take from
  the table?

118
To Take From the Table

• ANSWERS
• As presiding officer, what would you do if
• The motion to take a motion from the table did
  not receive a majority vote?
• Motion failed
• The motion to take from the table failed to
  receive a second?
• Motion dies due to lack of second
• A member began to discuss the motion to take from
  the table?
• Out of order, not debatable

119
To Change Presiding Officer

• Purpose Allow another officer to take over for a
  short time
• Second No
• Amendable No
• Debatable No
• Reconsidered No
• Interrupt floor No
• Vote None

120
To Change Presiding Officer
121
To Change Presiding Officer

• If you were presiding officer, what would you say
  if the vice president were absent and you wanted
  another person to preside?
• When should the gavel be used by the person
  assuming the chair?
• What are some valid reasons for the presiding
  officer to turn the chair over to another person?

122
To Change Presiding Officer

• ANSWERS
• If you were presiding officer, what would you say
  if the vice president were absent and you wanted
  another person to preside?
• Call on a suitable substitute
• When should the gavel be used by the person
  assuming the chair?
• At the completion of an item of business
• What are some valid reasons for the presiding
  officer to turn the chair over to another person?
• Leave in a hurry, take a pressing phone call, if
  embarrassing to preside, need to discuss a motion