Fit Gap Information

1
Introduction

• Fit Gap Information
• Preparation for
• PeopleSoft Version 8.9 Upgrade
• Fit Gap sessions
• Prepared by SOSS HR/SA
• Natalie Alarcon
• Darlene Daclan
• adapted by
• Margo Axsom

2
Define Fit Gap

• What is a Fit Gap Session?
• A fit gap session examines existing processes,
  functionality, and customizations and compares
  them to new functionality available in version
  8.9 to determine how best to solve gaps, where
  new functionality does not meet our needs

3
Define Fit Gap

• What Fit Gap Sessions are not
• They are not training sessions
• They are not development sessions
• They are not redesign sessions

4
Fit Gap Objectives

• Objectives and Goals for the Fit Gap Sessions
• Examine processes, functionality, and technology
  that Fit with what is available in 8.9
• Examine the Gaps in processes, functionality,
  and technology in 8.9
• Review CSU Systemwide customizations for 8.9

5
Fit Gap Logistics

• Fit Gap Session Information
• 8.9 Documentation is available on the CMS Website
• For SA documentation
• http//cms.calstate.edu/T2_MSA89Documentation.asp
  
• For HR documentation
• http//cms.calstate.edu/T2_MHR89Documentation.asp
  
• 8.9 Documentation specific to CMA is available
• http//www.csum.edu/IT/PSupgrade/
• Agendas will be sent prior to each fit gap
  session
• Watch your email!

6
Participant Responsibilities

• Fit Gap Participants Should
• Have a strong, proven functional knowledge
  (PeopleSoft 8.0) of the area under review (result
  of day to day work and/or support of the
  designated function)
• Be open to change and thinking differently about
  processing approaches
• Be available to attend all assigned sessions in
  their entirety and complete tasks as assigned
  outside of the session in a timely manner

7
Participant Responsibilities

• Fit Gap Participants Should
• Actively participate in Fit Gap discussions
• Be authorized by the campus to represent their
  business area and to make decisions relative to
  the application as well as to the business
  process design
• Have the time to perform designated follow up
  tasks from each session (i.e. reviewing and
  responding to documentation with short turnaround
  time)

8
Fit Gap Sessions

• Standard Fit Gap Topics
• 8.9 Changes in functionality
• Applicable Self Service Functionality
• Integration Points with other Modules
• Current Systemwide application modifications

9
Fit Gap Deliverables

• What will result from the Fit Gap sessions?
• Fit/Gap notes distributed to the campus and user
  groups (including decision points, tasks,
  outstanding issues)
• Updated Business Process Guides for version 8.9
• Issues Log

10
Fit Gap Follow Up

• What will happen after the Fit Gap?
• All documentation will be posted for use and
  review by CMA end users
• Follow up meetings (if necessary) will be
  scheduled to review documentation for decisions
  and approval
• 8.9 at CMA will be configured per the decisions
  made in the fit gap sessions

11
Fit Gap Preparation

• What Participants can do to prepare for Fit Gap
  sessions
• Know your business processes and the relationship
  of functionality to those processes
• Know what systemwide modifications your campus
  utilizes
• Get hands on experience using 8.9. A demo
  database is available to the campuses

12
Fit Gap Preparation

• What Participants can do to prepare for Fit Gap
  sessions
• Know your module integration points and how they
  impact your business processes
• Examples
• - Temp Faculty - Person Core Model
• - SEVIS - Work Study
• - APDB

13
Presentation Contacts

• Questions about fit gap sessions
• For SA questions, contact Margo Axsom
• maxsom_at_csum.edu or X1721
• For HR questions, MJ Witkower
• mj.witkower_at_io-consulting.com