regulation, certification and inspection procedures Training Local CB

1
regulation, certification and inspection
proceduresTraining Local CB
Geographical indications

• Mr. RICCARDO COZZO
• BioAgriCert srl
• Certification Body

2
registration, control , protection/certification
forLegislation / regulation for-local
domestic market-export , EU market Control
System should be equivalentControl Plan
Qualification of Inspectors
3
How to export to EU andSet an equivalent
REGULATIONREGISTRATION, PROTECTIONCONTROL
SYSTEM- right to use(claim, logo ) -
Promote/protect the producers and
consumersREGISTER IN EU
4

Pubblic Sector Legislation Sensibilisation
Authorisation of CB Supervision of CB Group /
Association of Operators (producers, processors,
traders ) Dissemination Need of Protection /
Promotion Specifications Internal Control System
CB Inspection Audit Certification
5

• Main Factors to cosider for local
• Inspectors qualification
• Language
• habits , local uses , culture
• basic qualification
• esperience
• -

6
GIs Registration procedure for GIs coming from
outside the EU (Reg. EC 510/2006)

• Who can apply for registration? Generally an
  Association of producers/processors for the
  products that produces/obtains (in particular
  cases also a single natural or legal person
  example when the Applicant is the only producer
  in the defined geographical area willing to
  submit an application).
• To whom the Application must be sent?
• Directly, or via Third Country authorities, to
  the European Commission.

7
How could GIs control be realized? 1) EXTERNAL
CONTROL ( all by CB ) or
2) INTERNAL CONTROL
EXTERNAL CONTROL
carried out by the group
carried out by public/ private
Association/Consortium
organization through

through Internal Control System (ICS)
Documentary evaluation Re-inspection


8

• The CB ( Control Body )
• CARRIES OUT THE CONTROL AND CERTIFICATION , is
• a 3rd part organization accredited on the basis
  of ISO GUIDE 65 and which
• has a legal recognized structure ( can be a
  public ,but normally is a private Organisation )
  
• is responsible for decisions taken relating to
  the granting, maintaining, extending, suspending
  and withdrawing of product certification (
  Organigram , Legal Responsab. )
• Have competence, experiences and means to carry
  out the control and certification activity of the
  scheme ( trained and qualified inspectors,
  auditors, evaluators, staff IT tools ,
  laboratories etc )
• guarantees confidentiality, objectivity and
  impartiality of certifications
• takes all steps necessary to evaluate conformity
  with the relevant product standards according to
  the requirements of specific product
  certification system

9

• has a defined document (Quality Manual)
  describing its policy for quality, including
  objectives for quality and commitment to quality,
  and it ensure quality effective implementation
  and Operating Procedures (which define the steps,
  activities, documents, records, personnel,
  involved in the control and certification
  activity)
• draws up properly documented agreements covering
  the arrangements including contracts and
  confidentiality any time it accepts a new
  operator or it hires a new staff member or it
  decides to subcontract work related to
  certification (e.g. testing or inspection) to an
  external body or person, does your certification
  body
• conducts periodic internal audits covering all
  procedures in a planned and systematic manner, to
  verify that the quality system is implemented and
  is effective

10

• maintains a record system to comply with existing
  regulations and to keep all data concerning
  staff, certification system and certified
  operators always updated
• is able to manage appeals, complaints and
  disputes and any non conformity

Be ISO 65 Accredited by a 3rd part IAF
Accreditation Body (AB) cooperates with AB
teams and provides them with full support during
an onsite assessment and in any other situation
such as to provide all necessary information for
assessment of the competence and conformity
with the accreditation criteria
11
Control System

• WHO IS INVOLVED - Certification Body (CB)
  (Competent Authority)
• - producers,
  processors,packers, traders
• -
  Consortium/ Associations of Operators
• TOOLS Control Plan (Technical document
  Controls Scheme) .
• It describes the procedures followed by CB for
  the control of GI. It is distributed to all
  operators of the production chain in order to
  guarantee the requirements of conformity. It is
  also distributed to CB inspectors and CB staff.
• SPECIFICATIONS
  gtgtgtgtgtgtgt is
• Translated in
  CONTROL POINTS

CONTROL PLAN ?
A) TECHNICAL DOCUMENT ?
12
b) CONTROLS SCHEME ?

• It is Table- shaped.
• Procedures, requirements and self/auto - control
  activity, that must be respected by all the
  subjects of the production chain, are described.
• Kinds of controls, non conformities, and
  corrective actions, that must be applied by the
  Control Body, are described.
• Each part of the Table refers exactly to the
  Technical Document and to the Control Plan .
• It is distributed to all operators of the
  production chain. It is also distributed to BAC
  inspectors and BAC staff.

13
Stages of the GIs control system

• Presentation of application by producers,
  processors, packers and traders to CB.
• Control/evaluation procedures
• documentary evaluation of the first Application
  
• first inspection
• inspection and Control Points (cp) check for
  farmers, processors,
  packers and traders.
• Evaluation of the Inspection results .
• 3. The operator is included/excluded in/from the
  List of Certified operators.

14
CB perform the Document Evaluation In case of
positive outcome

• CB makes a first inspection in order to
• Evaluate the correspondence between what declared
  in the application and the real situation of the
  operator/s
• Evaluate the available documentation
• Hands out the suitable documentation for the
  implementation of the system and the auto control
  procedure
• Records the inspection results on the inspection
  report and hands out a copy to the operator
• Communicates his/her opinion about the operators
  conformity
• Communicates eventual lacks found during the
  inspection.

15
Control Plan Inspections

• CB will inspect the operators who apply for the
  first time. After the first year, operators are
  inspected on the basis of the surveillance annual
  programme (usually 100 operators in access to
  the control system X in surveillance stage).
• Depending from the RISK ASSESSMENT autcome
• During the inspection, the inspector fills a
  specific Check List for Farmers order to check
  each control point.
• The inspection report must be signed both by the
  Inspector and by the farmer.

16
Inspection and Control Points (cp) for
Farmers

• During the first year of application and during
  following years, CB inspector checks
• all data indicated by the operator in the
  Application Form
• area of production (planting/breading space and
  production)
• production method, harvesting and packaging.
• identification and traceability
• verifies if farmers and handling operators check
  physical and chemical characteristics
• verifies if the farm register is updated.

17
Inspection and Control Points (cp) for handling
operation, Traders and Exporters

• During the first year of application and during
  following years, CB inspector checks
• all data indicated by the operator in the
  application
• operation sites
• that all the supplier farmers are GI certified
• that during the transfer from farmers, the GI
  is accompanied by document Traceability.
• The handling of a GI Product (reception,
  storage, cleaning, quality selection and
  packaging) must be done separately from a non GI
  product.
• The control system must include packing,
  transport, products keeping and delivery method.

18
Registers updating

• Operators must keep load/unload registers and
  farm registers of their suppliers always updated.

19
Inspection Evaluation

• An evaluator evaluates the first inspection
  report, edited and sent to CB by the inspector
  (at this stage the operator is registered into CB
  GI Control System).
• Assessment is done by checking the inspection
  results of each control point of the check list.
  Control points are classified in Major and Minor.
  To be conform and certified, Operators must
  comply with all Major control points in case of
  non compliance with Minor control points,
  operators must conform with them in appropriate
  time.

20
List of Certified operators and non conforming
operators

• If an operator complies with all control points,
  it is included in the List of Certified operator.
  In case some non compliances are found during the
  evaluation of the inspection report, they are
  communicated to the operator who must take the
  suitable corrective actions (indicated by the
  CB).
• CB carries out a further inspection to check if
  corrective actions have been effectively applied
  and if so, the operator is included in the List
  of Certified Operators non conforming operators
  are excluded from this List .

21
CB Certification of Producers Association with
Internal Control System (ICS)
2) INTERNAL CONTROL
EXTERNAL CONTROL

(AUDIT)
carried out by the group
carried out by CB (Certification Body)

(public/ private organization)
Association/Consortium
through
through Internal
Control System (ICS) Documentary evaluation
Re-inspection Internal Inspectors
at the Association office
on field AUDIT Public Bodies Inspectors
??
22
STEP 1
INTERNAL CONTROL

carried out by the
Group / Association/ Consortium

through
Internal Control System

(Public Service ?) Formalized Group ( with
statute, article etc.)
23
TRAINING, Qualification
24
GIs INTERNAL CONTROL SYSTEM
The Internal Control System (ICS) is a system
organised by the group itself that guarantees the
integrity to the quality of the product. There
should be a responsible person in charge of the
ICS. With this system  all people  of the group
dealing with the product (growers, buyers, store
keepers) are identified, registered and trained
on the requirements of Gis certification to
ensure compliance. With the ICS all activities
are  monitored  by a system of regular visits and
documentary control. All people involved are made
aware of their common responsibility for the
product, which implies a certain social control.
25
The Internal Control System Procedure/Document
describes the responsibilities of each level in
the project. It provides transparency to the
system in order to make external controls easier.
The operator is responsible for the development
and the implementation of all procedures
described in the ICS Procedure/ Document.
26

• 
  (AUDIT)
• carried out by the CB (Certification Body)
• 
  ( public/ private organization)
• through an AUDIT which is divided into 2 parts
• 1.Documentary evaluation 2.Re-inspection
  on field AUDIT a visit of the
  at the office on
  internal inspection on
• internal Control Plan A. x
  operators in access to the Control System
• group staff qualification B. X in
  surveillance phase

STEP 2
EXTERNAL CONTROL
27
Main aspects to verify
28
THANK YOU RICCARDO COZZO riccardo.cozzo_at_bioagric
ert.org www.bioagricert.org www.bioagricert-thai.o
rg