T.E.C. Roles and Responsibilities

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T.E.C. Roles and Responsibilities

• Shannon Davis
• Gilchrist Elementary

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Where to Find Information

• T.E.C. information is either on the T.E.C. boards
  (located in the main office) or by forwarded
  e-mails.
• You can also access training opportunities on the
  LCS Staff Development website.

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Major Responsibilities of a T.E.C. Representative

• Help to coordinate on-going in-service
• Assist the bookkeeper in tracking the budget
  allotted for the school
• Assist teachers with the guidelines and
  requirements for submitting requests for
  resources and/or credit

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Responsibilities of a T.E.C. Rep. continued

• Receive and disseminate to school personnel
  in-service, recertification, grant any other
  pertinent information
• Assist with the annual Staff Development Needs
  Assessment which results from the school
  Improvement Planning Process

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My Responsibilities Do Not Include

• Signing you up for workshops/conferences. Please
  register yourself.
• I cannot check your points. I do not have access
  on my computer. Please use the LCS website to do
  this or call the T.E.C. office for assistance.

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Continued

• 3. I cannot help you fill out the salmon colored
  (credit) forms. I did not attend your workshop. I
  can, however, provide you with the Master Plan
  notebook for component numbers and objectives.
• 4. I cannot provide you with the blue sign in
  sheets unless I am the trainer. The trainer must
  fill out a special form requested from T.E.C. If
  they approve, they will send the trainer blue
  sheets. I will pass on blue sheets to the
  technology committee, but it is the trainers
  responsibility to make sure participants sign in.

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Staff Development Funds

• IMPORTANT Staff Development funds may only be
  used for Staff Development materials, activities,
  and services.

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General Expenditures

• ALLOWABLE
• - Substitutes
• - Stipends
• - Substitutes/stipends for training in
  curriculum development
• - Books/materials, duplicating and supplies for
  Staff Development in-service training workshops
• - Registration fees for seminars, conferences,
  and workshops.

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• If you have been approved to use TEC funds for
  subs, please write T.E.C. largely in the top
  right corner of your leave form.

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General Expenditures

• NOT ALLOWABLE
• Substitutes/stipends for actual curriculum
  writing
• Student t-shirts, books, materials, fund raising,
  awards, etc.
• College tuition
• Furniture
• Equipment
• Food

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Traveling

• ALLOWABLE
• Registration Fee
• Mileage
• Air Fare
• Hotel plus tax and resort fees
• Per Diem (Only use this if staying with someone)
• Rental Car
• Transportation to and from airport

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Travel

• NOT ALLOWABLE
• Membership fees to organizations
• Claiming complimentary meals
• Movies
• Food service
• Bar tabs
• Telephone calls (unless job related)

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Travel to Out of State Conferences and Workshops

• ALL out of state travel for which any district
  funds are requested must be approved by your
  principal and your Executive Director PRIOR to
  making any travel arrangements.
• Out of State Travel Request form MUST be attached
  to your Request for Reimbursement form or the
  request will not be processed.
• DO NOT PAY PLANE TICKET WITHOUT GETTING THIS
  APPROVED FIRST!

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Guidelines for T.E.C. Credit
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Individual Prior Approval (green form)
When to Use - Anytime someone is requesting funds from your school T.E.C. - Used for conferences, non-district workshops, travel How The individual requesting funds must give all of the following to the T.E.C. Rep Individual Prior Approval, Signed Leave Request, and Agenda Who is Responsible Individual requesting funds Approval shown by signature of principal and T.E.C. Rep.
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Green Sheet Information

• I will refill the green sheets for prior
  approval every few months.
• If you take the last one, please e-mail me to let
  me know that we need a refill.
• I also have other prior approval forms for
  administrators, etc. Simply send me an e-mail and
  I will place it in your box.

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• If you are attending a conference with other
  Gilchrist teachers, please make an appointment
  with me before or after school. We can work on
  the green sheets together as much as possible.

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Credit Request Follow-up Form for Workshops
Impacting Student Learning(salmon-colored)
When to Use To request credit only Documentation may be attached How - Send to T.E.C. Credit Request Form, Agenda, and copy of Leave Request or administrators signature Who is Responsible Individual Requesting Credit
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Credit Request Follow-up Form for Technology
(Gray)
When to Use To request credit only Attach a sample product How - Send to T.E.C. Credit Request Form, Agenda, copy of Leave Request, and sample product Who is Responsible - Individual Requesting Credit
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Credit Request Follow-up Form for CPI, First
Aid(yellow)
When to Use - To request credit only when the training is not being reported on a group credit report How - Credit Request Form, Agenda, copy of Leave Request, and attach certification card Who is Responsible - Individual Requesting Credit
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I am Always Willing to Help

• E-mail any questions to me. If I cannot answer
  them, I will take it to my T.E.C. meetings. If
  it is an emergency, I will call.

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PLEASE CALL to make an appointment before coming
to T.E.C.Staff reductions make appointments a
necessity.TEC office 487-7206THANK YOU!