Title: Centre for Academic Standards and Quality
1Programme Leaders Briefing May 2009
- Centre for Academic Standards and Quality
2Academic Quality at Nottingham Trent University
- Chris Slade
- http//www.ntu.ac.uk/CASQ/index.html
3Governance
- Academic Standards and Quality Committee
- 2 Sub Committees
- SQMSC
- DCPSC
- SASQCs
- http//www.ntu.ac.uk/CASQ/quality_assurance/stand
ards_quality/61107.pdf - Executive - CASQ
- http//www.ntu.ac.uk/CASQ/about/aims/index.html
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5CASQ Responsibilities
- 1. Quality Assurance and Quality Enhancement
- Demonstrate adherence to procedures
- External Quality Assurance Agency (QAA)
- Academic Infrastructure incorporates the
Framework for Higher Education Qualifications,
subject benchmarks, and the QAA Code of Practice
see http//www.qaa.ac.uk/ - Internal Academic Standards and Quality
Handbook http//www.ntu.ac.uk/CASQ/quality_assu
rance/standards_quality/index.html - CASQ Officers support
6Operation of Quality Assurance
- Approval of new programmes Iteration
- Annual Monitoring Standardised Templates
- Exception reporting
- Data Analysis
- External Examiners
- http//www.ntu.ac.uk/CASQ/quality_assurance/ext_e
xaminers/current_pros_examiners/index.html - Periodic School Review - Externality
7Training for Colleagues
- External Examiners
- Examination Boards
- Approval and Review Chairs and Panel Members
- Programme Leaders
- Student Representatives
8CASQ Responsibilities
- 2. Collaborative Provision
- Collaborative Provision Register
- Delegated Centres
- School Based
- Keep to NTU QA procedures
- Process for due diligence
9CASQ Responsibilities
- Institutional and Collaborative Audits
- Overseas Audits
- Dissemination of good practice from QA
- http//www.ntu.ac.uk/CASQ/quality_assurance/subjec
t_review/56962gp.html - Public and Statutory Reporting Bodies
10Course reps from the University perspective
Chris SladeCentre for Academic Standards and
Quality
11We will be looking at
- Why are you important?
- Overview of University committee system
- What to expect in meetings
- QAA and the role of students in quality
12Why are you important
- We value the opinion of ALL of our students, and
you have been chosen to act as the representative
of your peers. - Market research regularly takes place which
clearly demonstrates the importance and impact of
student feedback - The last NTU Student Satisfaction Survey was in
2007 and there will be another in 2009/10. - This covers all aspects of the student experience
not just quality of the learning experience
13The NTU committee system
- 1. Annual course review
- 2. Course/programme Committee
- 3. School Academic Standards and Quality
Committee - All of these committees welcome student
representation from course Reps. You are given
the chance to have an input at every stage.
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16Formal meetings with staff
- Papers in advance skim or look for conclusions
- Search out parts relevant to students
- Do not be afraid to ask your questions
- Address them through the chair
- Prepare bullet points of what you want to say
- Its OK to submit a written report if you cant
make it - Make sure you send apologies if you cant go
17Staff responsibilities
- Inform you in good time of the meetings
- Give you the opportunity to speak and to listen
and take seriously what you say meetings are
minuted - Feed back results of any further discussion, or
changes as a result of your input - Not be prejudiced against individuals because of
their role as rep - Report your feedback in their annual course
reports
18Your responsibilities
- You need to be realistic about demands and give
balanced feedback - You need to feed back to fellow students what
happened - Dont underestimate the importance of informal
contact
19QAA and student input to quality
- Role of QAA and HEFCE
- Increasing role of students in quality
- Important in our own quality monitoring
- National Student Survey February each year
final year undergraduates - Affects NTUs reputation in the sector
- Looking for reps for audit meeting on 24th
November from 16.30 17.30 in the city - Looking for reps to be trained in the subject
review process - Volunteers please contact chris.slade_at_ntu.ac.uk
20And finally
- If you are not happy you can contact the
Students Union - Jen Skuse, Vice President Education Officer
- jen.skuse_at_su.ntu.ac.uk
- Feel free to contact me too
- Chris.slade_at_ntu.ac.uk
- tel 848 8196
- But remember your first port of call is your
programme leader
21Learning Teaching Enhancement Strategy
Concordance created with Wordle
22Focus areas Learning environment Professional
development Learner support
Curriculum development
Themes within Academic and study
support Assessment and feedback Blended learning
Employability International trans-cultural
perspectives Research-teaching links Transition
progression
23School ILTES workselected examples
- Academic and study support
- Learner Development Coordinator post (AD)
- Peer mentoring systems, developmental work (ARES)
- eStats package developed with SAT and EDU (CELS)
- Study support provision, developmental work
(Education) - Student representation structures redesigned
(NBS) - Plagiarism policy revised (NBS)
- Support for students with specific learning
difficulties (SS)
24School ILTES workselected examples
- Transition progression
- Student engagement, developmental work (ArchDBE)
- Data analysis, developmental work (NLS)
- Assessment and feedback
- Coursework feedback sampled new practice
developed (ARES) - New coursework assessment feedback form piloted
(SAT) - Study of perceptions of assessment feedback (NLS)
25School ILTES workselected examples
- International provision trans-cultural
perspectives - New international collaborative provision (AH)
- Employability
- Professional accreditation for further programmes
(SAT) - Work experience opportunities extended (SS)
26School ILTES workselected examples
- Research-teaching links
- Discipline-based LT research increased (ArchDBE)
- Six research clusters established (Education)
- Professional development
- Sessional lecturers more support for (AD)
- Online LT resource developed (AH)
- 10 secondments awarded in 07-08 (CELS)
27M-ness symposium 7th July
- For Masters level programme leaders and tutors
- What is M-ness?
- Designing M level programmes
- Supporting M level students in a diversity of
study modes - Online M programmes
- Academic integration of M level students
- Masters programmes and continual professional
development - Student writing at M level
- Assessment models for Masters programmes
- Katie Head, Carol Jones, Liza Pybus, Peter
Ramsay-Dawber, Chris Slade, Maggie Turner, Stevie
Vanhegan, Sue Wallace
28Ed Foster
29Themes (that well be lightly skipping over)
- Research into prior learning
- Student expectations of learning in HE
- HERE Project research into retention
- Welcome Week Programme Induction 2008 feedback
- Welcome Week 2009 Resources
- Learner Development 2009-10
30Students Prior Experiences of Learning Research
- Post-16 University learning teaching
increasingly divergent - Interviews during Welcome Week 2008 2009 (n200)
31Draft Submissions
- 78 students answered this question (2008)
32Draft Submissions - A level and BTEC
Also an almost identical pattern for FE/ VI Form
33Resubmission
lt improve grades
After failing an assignmentgt
34Learning at University Student Expectations
35What will be the same/ different about learning
at University?
- Different
- Independent study (35 responses)
- Less one-to-one support (25 responses)
- Ive heard that you dont see your tutors at
all - More one-to-one support (5 responses)
- Teachers will be better in general, more helpful
and supportive because you are a new student.
Will get less time in general but more 1-1 time
they have office hours here - Different teaching (15 responses)
- faster pace, More in depth and straight to the
point
- Same
- Similar learning, teaching support (40
responses) - same shit, different day
- Ill keep the same approaches to my own learning
(14 responses) - Effort still needs to be put in
- Nothing will be very dissimilar (10 responses)
- I hope nothing
- Dont know (10 responses)
- Unsure, don't know what to expect, haven't
thought about it - 2 students thought attendance will be compulsory
36What will you have to do differently in your new
studies?
- More independent studying (28 responses)
- Writing will be different (24 responses)
- Longer
- Details, particularly referencing
- Very little awareness of stricter deadlines and
different feedback processes - Students perhaps see this as more of the same,
but longer
37HERE Project
38HERE Project
- HEFCE/ Paul Hamlyn Trust funded project (2009 -
2011) - NTU lead institution with Bournemouth Bradford
partners - 1 of 7 projects
- Primarily focusing on the first year
- 2 areas of work
- Student doubters
- Programmes with better-than-peer rates of
retention - Developing a programme audit tool
- Progress
- Online survey (656 respondents, 37 considered
leaving) - 4 focus groups (non-doubters, doubters, mature
doubters, doubters from STEM subjects)
39Analysis of first 458 responses
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41Current Course Experiences Doubters vs.
non-doubters
Base 656 (doubters 243, non-doubters 413)
42Key findings from focus groups
- Doubters
- Tended to feel more isolated from the university
community - More distant from academic staff
- Didnt know where to go for help
- Appeared less robust about facing knocks
- Felt abandoned after Welcome Week when there
werent people around to ask for help - Non-Doubters
- Tended to have enjoyed Welcome Week more
- Tended to be more engaged in Clubs Societies
actively used them for social support and using
spare time meaningfully - Both groups
- Had some difficulties adapting to learning in HE/
free time
43Welcome Week Programme Induction 2008
44Experiences of NTU
- Generally high level of satisfaction with the
NTU experience has been maintained over the last
4 years.
satisfied with NTU overall (score as 7-10)
Base1059
45Issues
- MILO (Mature International LOcal students)
- Number of targeted events
- Lets go for tea
- Freshen up
- MILO meeting places daytime early evening
- MILO BBQ
- However, still appeared to have less satisfactory
experience
46Views about Programme induction
95 of respondents had a programme induction (95
in 2006, 91 in 2007)
5 improvement compared to 2007 Have spoken to 8
of the 9 schools, happy to talk to individuals
groups about induction
Base 926 (2007), 1004 (2008)
Agree 7/10
47Welcome Week 2009
48Welcome Week 2009Friday 2 Sunday 11 October
- Structure
- First weekend
- Move into halls, completing enrolment/ collecting
cards, parents event Swine Flu briefing - Welcome to NTU
- 10.00 am Science Technology, NLS, Art Design
- 12.15 pm Arts Humanities, Social Sciences,
ARES - 2.30 pm NBS, ADBE, Education
- Weekdays
- University Challenge
- Freshers Fairs
- Tuesday 6 October - Clifton Campus (10 am - 4 pm
- venue to be confirmed depending upon building
work in the sports hall) - Wednesday 7 October - Brackenhurst Campus (10 am
- 4 pm) - Thursday 8 October - City Site (Byron House, 10
am - 4 pm) - Second Weekend
- Saturday Antics Sunday Trips
49Induction Resources (Being updated for 2009, but
core info still relevant)
- Icebreakers Guide
- Guide for using guest speakers ( contacts in
professional services) - Recommendations for programme induction
- Welcome Week outlook calendar
- (search for NTU Welcome Week)
- New member of staff starting in June, will be
developingresources specifically to
supportinduction - Photos on Flickr
- Search NTU Welcome Week
50Learning Development Proposal
51Learning Development Work (2009-10)
- Three main threads
- Increased one-to-one support for students
- Increased emphasis on developing academic skills
within the curriculum - Better awareness of issues of transition
52One-to-one support
- Funding to pay for student mentors to offer 1-1
support in schools offering limited/ no 1-1
currently - Expect it to be primarily writing connected
skills - New member of staff recruited to train and
support students, but intention is for the
service to be located within schools, not
centrally - Discussed with LTCs school managers admin
support (needs further discussion) - Should not be seen as a panacea
53Developing Academic Skills
- New post holder will be taking existing resources
and re-purposing for use in different
disciplines - Priority areas for 2009-10 will be
- Academic Writing
- Transition/ induction
- Building a repository with Social Sciences of
good practice - More staff development to be offered,
particularly in teaching academic writing - Academic writing issues for working with
dyslexic, international students etc
54Student Transition
- Students Writing in Transition Symposium 15 Sept
2009 - Shadowing Scheme
- Opportunities for staff to spend a day VI/ FE
college and observe then offer the same in
return - Working with Schools, Colleges Community
Outreach team - Develop resources to better encourage dialogue
between staff students about approaches
expectations - Goal is for transition to be a theme within new
ILTES and develop work done by LTCs others into
transition into the first year
55Recap
- Students are arriving at NTU with very different
educational experiences naïve expectations
about learning at university - 1/3 of first year students have considered
withdrawing - Predominantly due to course-related factors
- We will
- Work to improve Welcome Week 2009
- Particularly for more vulnerable groups
- Develop share best practice about programme
induction - Develop resources services to support students
learning better understand where they are
coming from
56Professional Learning and Development
- Programme Leaders Briefing May 2009
57Learning and Development Strategy at NTU
overarching aims
- to ensure that staff are equipped with the
knowledge and skills to undertake their roles
effectively - to ensure that the development needs of
individuals and teams are met in line with
organisational need - to strengthen the Universitys leadership and
management capability - to support all colleagues in the quality
provision of learning opportunities and
associated support services for the Universitys
customers - to ensure that effective systems and processes
for the identification and support of learning
and development needs are in place - to ensure that staff learning needs are addressed
equitably and fairly within the Universitys
diversity and equality frameworks.
58Structural changes
Training and Development Unit
CPD Provision
Centre for Professional Learning and Development
Responsive Strategically aligned Working in
partnership Inter-disciplinary Evidence based
59What does this mean for us?
- Development of a framework for Academic Practice
- In support of in-role development, progression
and succession planning - Developmental framework against which appropriate
professional learning and development can be
determined - Revised provision in support of learning and
teaching - An Introduction to Learning and Teaching in HE
- Basic Teaching Toolkit
- Revised provision in support of research
- Research induction for new staff
- Pedagogic research
- Addressing our responsibilities as part of the
Concordat - Focused development activities arising from the
academic planning process
60Further developments
- Increased collaboration with professional
services as part of Learning and Teaching
Development Programme - E.g. Student Services, Equality and Diversity,
Careers Service - Enhanced focus on working at School level
- Use of VLE to support CPD
- Further consideration of flexible, accredited
professional development pathways - E.g. PGCHE, PGDip Research Informed Teaching, MA
HE, MA Academic Practice - Review of leadership and management provision to
fully integrate issues relating to academic
practice
61Further information
- https//www.ntu.ac.uk/intranet/about_my_job/workin
g_ntu/learning_development/index.html - School-based contacts see handout
62Quality Assurance - update
- Centre for Academic Standards Quality
- Programme Leaders Briefing
63Developments in the External Examiner Process
- Update external examiner web pages
- School web page including
- new nomination and extension to tenure forms
- an extensive frequently asked questions section
- Updated external examiner page
- New welcome and induction page
64Welcome and Induction Event
- Plans for a redeveloped induction event for
external examiners - Events taking place in February and March
- External examiners will complete a new on-line
application form for the event (which is located
on the induction website) - Later start time
- Overview of process in the morning event,
organised by CASQ - Time during the presentation for questions
- School Quality Manager or their nominee to attend
the morning session - Schools will be responsible for their new
external examiner(s) transfer to the afternoon
sessions - Schools will provide an induction programme for
the afternoon and the opportunity for external
examiners to meet with the programme leaders/team
65The online report
- Responding to feedback
- Technical adjustments
- Change to questions from September 2009
- Link to report
66In conclusion
- The External Examiner Appointments Panel CASQ
continue to explore ways to enhance the process - Any comments please contact CASQ
67Periodic School Review
68Periodic School Review - how does it work?
- Rigorous audit
- Refocus on the Schools processes and procedures
- Greater consideration of quality enhancement
- Includes several audit trails (usually 6
depending upon complexity of provision) - Involves external participants and students
- About process not programme
- Law School pilot took place on 30th April and 1st
May 2009
69Periodic School Review Feedback on pilot
- Support provided to the School in the run up to
the event by CASQ - Repository system
- - of lasting use to Schools
- - ease of use for reviewers
- - environmentally friendly
- Valuable opportunity for the School to reflect on
- - QA/QE structures and processes
- - communication channels within the
School/across the institution - - linkages between School level planning and
reporting processes - Outcomes on institutional level considerations
- Some minor adjustments following the pilot are
being taken forward
70Periodic School Review is a new style of internal
audit which supports Schools in the continuing
critical analysis of their provision.
In conclusion
71Monitoring Annual Reporting- PSQRs
- Monitoring the continuous process by which a
programme team keeps under review the effective
operation of its programme of study. - Reporting summarises the salient outcomes of
programme monitoring at a fixed point in the
academic cycle - Section 5 No changes
- PSQR template and exemplar available on the CASQ
website - Updated guidance available on CASQ website,
includes - - further guidance on strengths and good
practice - - data guidance
- - research, staff development and related
activities - Deadline 30th September 2009
72Business Improvement
73Business Improvement Objectives
- To gain a better understanding of our cost base
and ensure that we are making best and most
efficient use of our finite resources - To look to release resource from within the
existing cost base and to redirect this resource
to income generating activities - It is our belief that many of our current
processes are inefficient and costly, and that a
detailed review of such processes would identify
resource savings and lessen the burden on staff - To strengthen areas of significant strategic
imperative and minimise risk to the University
74Business Improvement Team
75Approach
- Working with representatives in relevant key
roles to - Document and understand existing processes
- Identify issues and areas for improvement
- Explore possible solutions
- Make recommendations for change
- Using range of tools and techniques including
- Workshops
- Comparator analysis
- Surveys
- Interviews
76Application Processing
- Ownership
- Garry Smith, Commercial Director has assumed
overall responsibility - Alison Wilde appointed as Admissions Manager
- Banner Development
- Major programme of system development underway to
better support admissions process and deliver
more efficient service to applicants - Organisational Change
- New central team will process nearly all
applications from Oct 2009 onwards - Replacing College, IDO and Registry admissions
teams - Some activities (e.g. interview co-ordination) to
remain school / college based
77Programme Development
- Clear and standard processes for
- New programmes
- Changes to existing programmes
- Decommissioning existing programmes
- Alignment of Business and Academic processes
- Ownership
- CASQ now acting as process owners for entire
process - Banner Development
- Significant development of Banner system to track
and hold programme information from initial
business case through to fully defined programme
and module specs
78Sandwich Placements
- Set of university-wide minimum standards
covering - Information provision for students and employers
- Assessment (including mechanisms and feedback)
- Contacts (ie visits or virtual contacts)
including the number, timing and content of
contacts - Duration
- Defined responsibilities (for students,
employers, staff) - Gathering and sharing feedback from students and
employers - Improved guidance, policy and definition of
placements and associated awards within academic
framework - Tracking recording of placement activity on a
central database
79Exam Boards
- Recording usage of in-year marks on Banner
- Electronic recording of decisions at boards
- Improved consistency equity of boards through
reporting and sharing of good practice - External examiners encouraged to review work on
site - Improved standard processes and systems for
special situations and requests for
reconsideration
80Collaborative Provision, Internationalisation and
Outcomes from Institutional Audit
- Chris Slade
- http//www.ntu.ac.uk/CASQ/index.html
81Proposed Changes to Management of Collaborative
Provision context
- Audit due April 2010 Self Evaluation Document
to be completed by August 2009 - Need to demonstrate addressed recommendations
from last audit (2006), Moscow audit, (2007),
internal audit (2008) - Also ensure adherence to QAA Code of Practice
- Increase in FEC provision, audit of which now
affects NTU audit all FEC provision to be signed
off by Nigel Hastings after liaison with Ruth
Vincent in CASQ - Due Diligence, BIP, Commercial Manager input all
positive for new developments but still legacy to
address - 2 subcommittees of ASQC have uneven work
distribution of work
82Summary of main proposals
- 1 collaborative subcommittee of ASQC to consider
all School based and Delegated Provision with
expanded membership - Regular SASQC and ASQC subcommittee scrutiny of
newly designed collaborative register and PSRB
register standing items on SASQC agendas - Each SASQC to produce an annual report (as part
of the SSQR) detailing how they have responded to
and dealt with PSQRs from collaborative partners
and FDL programmes (guidance to be provided by
CASQ) - Any outstanding collaborative contracts are noted
at the committee and copied to the relevant Head
of College to ensure School compliance with the
Code of Practice. Outstanding contracts Highly
vulnerable for audit
83Summary of main proposals (contd)
- That CASQ hold a central depository of all master
copies of documentation in relation to
collaborative agreements to include the signed
contract and all relevant approved documentation
completed in relation to the establishment of the
arrangements - Look of new register shown on next slide
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85What needs to be done
- ALL partnerships to be notified to CASQ the
register that goes to QAA will NOT include
commercially sensitive partnerships but CASQ MUST
be aware of these for audit. - ALL OUSTANDING CONTRACTS TO BE SIGNED
- SASQCs to ensure full PSQRs submitted from all
partners and considered in SSQR guidance will
be provided - SASQCs to ensure their part of the collaborative
and PSRB registers regularly reviewed and updated - Please also send School/College collaborative
strategies to Chris Slade for inclusion in the
SED - Collaborative audit risk to NTU and workload is
significantly greater than for institutional
audit
86Internationalisation update
87Context and background
- Group established in June 2007 to investigate and
promote ways of developing internationalisation
across the University including - Curriculum
- Research
- Liaison with collaborative partners
- Engagement with Bologna
- Quality of provision and compliance with QAA code
of practice
88Context and background (2)
- Position paper developed and submitted to members
of SMT February 2008 - Diploma supplement development Spring 2008
- Internal audit report on international
collaborative provision May 2008 - Business Improvement Project support for
placements, oversight of business development
proposals - Lack of awareness and/or engagement re Erasmus
provision in some parts of the University - Collaborative audit April 2010
89Context and background (3)
- Meeting to discuss outcomes of internal audit
report and to discuss improving management of
collaborative provision (Peter Jones, CASQ, 4
Deans, Head of Finance) CS to take forward
proposals and develop strategy for quality
management - Meeting with Peter Jones October 2008 after tacit
agreement from Vice Chancellor that
internationalisation needs to be addressed with
consideration of resources see VC e-News re
India - Update on School activities, particularly NBS and
Art and Design - Clarification of role of International
Development Office primarily focused on
recruitment of international students with a
marketing and sales remit
90Current situation
- Need for international affairs function
acknowledged to coordinate international activity
and relationships and support students, both at
NTU and on placement - E portfolio?
- Recognition of need to engage with globalisation
agenda primary driver is what other HEIs are
doing - Establishment of a Strategy group comprising
senior staff members to which this group reports
to get plans approved and actioned
91Work streams
- Coordination strategy
- Pre-requisite audit of students, partners,
(exchange, joint degree, research, validation and
course based), staff visits, (e.g. recruitment
visits), international bids, existing NTU
provision in curriculum - Good practice at other institutions
- Quality review to address audit requirements
- Support for international students
- E learning
- cultural
- language
- NTU curriculum development
- Life Long Learning Programme (Erasmus)
- Alumni
92QAA Institutional Audit outcomes
93Main findings
- Broad confidence highest rating
- Commended for
- ASQ Handbook
- Links with employers and embedding employability
- RIT
- Welcome Week
- Structured and strategic approach to enhancement
- Supervision, support and monitoring of Post
graduate research students.
94Main observations
- The University has clearly set out to ensure that
all students are prepared for the world of work
with the opportunities to apply their learning in
a work context , Students met during the audit
praised the vocational relevance of their
programme and the broad encouragement to
undertake work experience/volunteering,
Students state that they have the ability to
shape their education - University views its students as partners in the
learning experience the University values the
input of students, is a responsive institution
and has an extensive framework for student
participation in quality assurance
95Main observations
- Well established College and School structure
- Clearly defined governance
- Robust and effective management of academic
standards - Strength (as reported by students) of staff
support, availability, accessibility and
responsiveness to feedback - Strong and scrupulous use of External Examiners
Systems and processes for the appointment and
use of EEs are robust and appropriately
implemented and therefore make a significant
contribution to security of academic standards - Well established resource allocation procedures
- Critical and informative annual monitoring of
programmes
96Main observations
- Use of School rolling action plans for monitoring
and enhancement - Use of student evaluation to inform the
development and enhancement of practice (NSS and
internal survey) - Praise for NOW, physical facilities for
students, Student Support Services, the
Universitys positive approach to staff
development, and commitment to quality
enhancement - Well developed research activity
- Development of the graduate School and college
based support arrangements created a coherent
and cross disciplinary framework that addresses
the risks of isolation that can hamper research
students
97Main observations
- Effective working of research committees
- Good induction training and provision of
information for PGRs - Quality of PGR supervision
- Generally robust and effective means of
maintaining the accuracy, quality and
completeness of published info - Triple A project, to develop and disseminate
transferable resources to improve access to
assessment (primarily aimed at disabled students).
98Recommendations two levels
- Advisable
- Consistently apply the policies and guidance
provided in the ASQ Handbook with respect to
feedback to students on assessment - Remain mindful when sampling programmes for the
new Periodic School review process. - Desirable
- Make the process for responding to changes in
external reference points (benchmarking) more
systematic.