PIMS Presentation

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Pennsylvania Information Management System(PIMS)
Life After ESPP
September 12, 2007
Sharon Clark, Dave Ream
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Introductions

• Sharon Clark
• Chief, Division of Technology Management
• Bureau of Information Systems
• Pennsylvania Department of Education
• Dave Ream
• PIMS Project Manager
• Bureau of Information Systems
• Pennsylvania Department of Education

3
Agenda

• Introductions
• What is PIMS?
• PIMS Pilot
• Staff Data in PIMS
• Staff Data Collection Periods
• Calculating HQT
• Questions and Answers

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What is PIMS?

• Pennsylvania Information Management System
• Longitudinal data system designed to improve
  student achievement through more efficient and
  effective use of data
• Enterprise-wide data collection, data
  warehousing, reporting and analysis system
• Follows the NCES data and the Schools
  Interoperability Framework (SIF) standards

5
Historical Environment


Special Ed Data
Federal Program
Federal Program
Career and Tech Data
Federal Program
Enrollment and Graduate Data
Federal Program
Other Data
Federal Program
PDE Required Data Collections
Local Education Agencies
Federal Data Collections
PDE Separate Databases
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Future PIMS Environment
Data Cleansing and Validity Checks


Public Data Mart
LEA Data Mart
EDEN
EDEN Data Mart
SEA Data Mart
includes all PDE program office data (Special Ed,
CATS, CAD, et. al.)
Single Format Student-Level Data Collection
(performed multiple times a year)
Federal Data Collection
Local Educational Agencies
Single Unified PDE Environment
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PIMS Benefits

• Current Environment
• Aggregate Data
• Redundant Data
• No Global Data Standards

• PIMS Environment
• Secure Individual Student and Staff Level Data
• PAsecureID eliminates redundancy
• Compliant with national data standards (NCES and
  SIF)

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PIMS Year 1 Schedule and TimelineMarch 2007 thru
August 2008
4/2007
5/2007
8/2007
10/2007
12/2007
3/2007
6/2007
7/2007
9/2007
11/2007
1/2008
2/2008
3/2008
4/2008
5/2008
6/2008
7/2008
8/2008
Data Submission Pilot
Requirements Analysis
Data SubmissionTraining
Year 1 Planning
Infrastructure Acquisition and Implementation
Collection 1 Student Enrollment Data
Collection 2 Staff Data
Collection 4 Child Accounting Data
Collection 3 Course Data
Special Collection NGA High School Graduation
Rate
PIMS Visioning
Year 2 Planning
Standard Report Development
Custom Reporting Requirements
Custom Report Development
Reporting Training
SIF Pilot
Today
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PIMS Pilot

• 14 LEAs currently participating in PIMS Pilot for
  October data submission
• Pilot will continue for subsequent data
  submissions, including initial Staff data
  submission
• Expect Pilot LEAs to submit staff data in late
  October 2007

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Staff Template

• Identifies demographics of staff members
• One record per LEA and Staff ID
• For certificated staff, use PPID for Staff ID
• For non-certificated staff, use SSN for Staff ID
• Local ID may be stored in Alternate Staff ID
• Reflects current view of Staff Members as of date
  reported to PIMS
• Primary Location (School) recorded here
• Actual location of each position is stored in
  Staff Assignment

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Staff Data Elements
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Staff Data Elements
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Staff Snapshot Template

• Identifies demographics of staff members at a
  point in time
• One record per LEA, Staff ID, and Snapshot Date
• Snapshot Dates are points in time
• PDE sets snapshot dates to be the first day of
  the collection period
• Same exact format as Staff Template, with the
  addition of the snapshot date

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Staff Assignment Template

• Associates Staff Members with Positions
• One record per LEA, Location, Staff Member, and
  Assignment
• Assignment Codes set by PDE
• Assignment is a combination of Position and
  Timeframe
• Use 9999 for location code for teachers not
  assigned to a particular school

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Staff Assignment Data Elements
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Staff Data Collection Schedule

• Initial PIMS staff collection in December 2007
• Reporting window 11/26/07 12/15/07
• Snapshot date 11/26/07
• Staff templates to also be collected in March
  2008 and August 2008

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Highly Qualified Teachers (HQT)

• Calculated based on detailed teacher and
  assignment data
• Teacher certification data will be loaded into
  PIMS by PDE
• Detail course enrollment data will be collected
  in March 2008

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PIMS Resources

• PDE to provide pre-populated Excel spreadsheet in
  PIMS staff and staff assignment template format
• Project website http//www.pde.state.pa.us/PIMS
• PIMS User Manual Volume 1 and 2
• Who Reports Whom
• Who Reports What
• Informational and Training Webinar Recordings
• PIMS help desk RA-PIMSHelp_at_state.pa.us
• PIMS Access Database

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Questions

• QUESTIONS?