Profile and Performance Information Collection System PPICS

1
Welcome

• Profile and Performance Information Collection
  System (PPICS)

2
Checklist to Log On to PPICS

• 1. Web address www.learningpt.org/ppics
• 2. Logon Name
• 3. Password
• If you are missing any of these items, please
  contact us.

3
Teacher Survey Guide Key Points

• Should be completed only for students who have
  attended 30 days or more.
• Should be completed by students academic day
  teacher for secondary level a Math or English
  teacher, preferably one who does not staff the
  21st CCLC.
• Survey Guide contains a blank survey for you to
  tabulate returns.

4
Definitions

• These terms frequently get confused with other
  common terminology (i.e. feeder school).
• Please make sure you understand what it being
  asked!

5
Feeder School

• Any public or private school that provides
  students to the
• 21st CCLC.
• This is entered in the
• Grantee Profile.

6
Regular Attendee

• Refers to students who have attended a 21st CCLC
  program for at least 30 days (which do not have
  to be consecutive) during the reporting period.

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Reporting Period

• The reporting period for the annual performance
  report coincides with the school year and
  includes the summer prior to the school year.
• So for this report, summer 2007 and school year
  2007-08.

8
Subcontractor

• An organization that is under contract with the
  grantee to provide 21st CCLC grant-funded
  activities or services. For APR purposes, a
  subcontractor is considered to be a type of
  partner.

9
Grantee Profile Check

• Contact Information is current, both under both
• 1. Basic Info, and
• 2. Centers.
• Partnerships are current.
• Funding Sources are current.

10
Partners Key Points

• Individuals can be considered partners.
• District staff can be considered partners as long
  as the district is not the fiduciary (fiscal)
  agent for the 21st CCLC grant in question.
• Districts can be considered partners if they are
  not the fiduciary (fiscal) agent for the 21st
  CCLC grant in question.

11
Estimated Monetary Contributions

• We suggest using the amount that it would cost
  the program to attain those same resources, if
  they had to pay for them.  Usually for buildings,
  both schools and organizations will have a rental
  price.  Also many school districts and
  organizations have salary ranges for different
  level positions.  For volunteers/staff without
  specialized training we recommend using minimum
  wage multiplied by an estimate of hours of
  service provided.  We find that many schools and
  organizations who are contributing the services
  already keep track of these figures for tax
  purposes so asking someone in the accounting
  department for an estimate usually has good
  results. 
• Recommendation from Learning Point Associates

12
StaffingKey Points

• If an individual was paid to work at the Center
  for any percentage of their salary, they are
  considered paid staff.
• Individuals who only worked at special,
  nonrecurring, or episodic events, field trips, or
  programming should not be counted in the staffing
  section.
• On the line paid staff not funded directly by
  21st CCLC program, only count individuals whose
  salary was funded entirely by a non21st CCLC
  source.

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AttendanceKey Points

• Please be aware that in this section if you enter
  a number less than three it will automatically be
  rounded down to zero, if greater, it will be
  rounded up to five.
• Under Special Services or Programs
  Racial/Ethnic Groups, none of the information on
  these sections is optional. Please provide data
  on all of the sections.
• For Limited English Proficiency, you can ask for
  students who were counted as 1, 2 or 3 in the
  October counts.

14
Certification

• Make sure all your buttons are checked off.
• Check the small box at the bottom of the page.
• By checking this box, you are telling us that
  you have finished entering or modifying your data
  and have no further changes.

15
Timeline

• February, 2007-PPICS open to start entering data.
• To be Announced- PPICS seminar.
• September 22, 2007- All data must be put into
  PPICS and certified.