FCG

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Hints and Practical Advice
Information meeting on 2nd Level
Control Valencia, 11th April 2008
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Practical Advice 1

• Send copy of the official letter about the 2nd
  level control to all people concerned in order to
  communicate them the audit exercise
• Keep track of this communication

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Practical Advice 2

• Contact the EY auditor to
• confirm the date and the hour
• Ask him a check-list which will be used during
  the audit
• The full 2 days programme of the audit and be
  sure that the closure meeting is part of it

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Practical Advice 3

• Gather all documentation required (paper and
  electronic versions)
• Classify all documentation gathered
• Prepare a specific file for the EY auditor
  according to his check-list requirements

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Practical Advice 4

• Assure that staff involved in the audit exercise
  is aware of and available
• Organise at least one coordination meeting before
  the audit

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Practical Advice 5

• Contact your first level control auditor,
  inform him and ask him to participate in the
  audit, because he is also directly concerned
• Remember the 2nd level control audit is also
  checking first level control audit trail and
  procedures

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Practical Advice 6

• Contact your 2nd level control auditor and ask
  him to participate in the audit
• Remember the 2nd level control auditor has an
  official and important role to play during the
  feedback procedure
• he can contribute to the comments and thus
• he validates your arguments
• he is a key person for the clearing of the
  findings

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Practical Advice 7

• Assure decent work conditions to the EY auditor
  
• office table and enough work space if not a
  separate room
• access to phone and photocopy machine are
  essential

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Practical Advice 8

• Closure meeting of the audit it is foresee by
  the methodology, is compulsory, must take place
  and shall be properly conducted
• Take good note of all findings to be part in the
  DRAFT Audit Report
• Summarise / agree with the EY auditor of the
  findings and other comments to be part of the
  DRAFT Audit Report

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Practical Advice 9

• Closure meeting of the audit it is foresee by
  the methodology, is compulsory, must take place
  and shall be properly conducted
• Revise with the EY auditor further steps to be
  taken
• Check with the EY auditor the deadlines of these
  steps and of the overall feedback procedure

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Practical Advice 10

• START TO WORK NOW !
• Count the days left for the audit and prepare
  your own work plan with daily achievements
• Be sure that you meet these achievements
• Remember if you fail, damages will be done to
  both your project and the IIIC Programme

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MERCI