CMPMSD All-Hands Meeting

1
CMPMSD All-Hands Meeting
6/29/2007
Agenda

• State of the Department
• DART safety performance
• ISM
• IH Baseline Monitoring
• Training
• Ticks
• Butt Stops
• Cd/Pb cleanup

2
ESH Coordinator and Quality Assurance R.
Sabatini Training Coordinator K.
Mohanty Building Manager K. Sutter Facility
Support N. Contos Environmental Compliance D.
Bauer EMS OHSAS 18001 J. Taylor
Condensed Matter Physics and Materials Science
Department
Administration Offices A. Lopez, Lead Admin. A.
Rementer E. Levine L. Caligiuri (P/T)
Peter Johnson Interim Department Chair
Electron Spectroscopy Peter Johnson Group
Leader C. Homes A. Langhorn F. Loeb W. Si M.
Strongin R T. Valla H. Yang
Neutron
Scattering John Tranquada
Group Leader V. Ghosh S. Shapiro
G. Gu E. Stein M. Hucker
B. Winn W. Leonhardt G. Xu K. Mohanty
I. Zaliznyak A. Savici

X-ray Scattering John Hill Group Leader S.
Coburn W. Schoenig M. Upton S. Wilkins
Condensed Matter Theory Alexei Tsvelik Group
Leader A. Chitov W. Garber R. Konik W. Ku S.
Maslov W. Yin
Soft Matter Jim Misewich Acting Group Leader A.
Checco M. Fukuto Ben Ocko

Oxide Molecular Beam Epitaxy Ivan Bozovic Group
Leader A. Bollinger G. Logvenov
V. Butko A. Moodenbaugh J.
Camacho C Petrovic A. Gozar
V. Solovyov Q. Li
H. Wiesmann

Nanoscience Jim Misewich Acting Group
Leader J. Chen Y. Ding J. Fajer R H. Isaacs
R B. Panessa-Warren R. Sabatini M. Sfeir M.
Suenaga R D. Welch R S. Wong
Nanoscale Structure of Advanced Materials Yimei
Zhu Group Leader M. Beleggia J. He M.
Schofield J. Tao V. Volkov L. Wu J. Zheng
Correlated Electron Materials Meigan
Aronson Group Leader M. Bennett Y. Janssen K.
Kim M. Kim D. Sokolov
Spectroscopy Imaging Group Seamus Davis Group
Leader
Approved_________________________________
6/26/2007 Peter Johnson, Interim Chair
Date Reports to J. Misewich, Interim ALD for BES
R Retired
3
(No Transcript)
4
(No Transcript)
5
(No Transcript)
6
(No Transcript)
7
Correlated Electron Systems (M. Aronson Group)
8
FY07 New Funds
Source Amount PI Comments Comments
Program Development 754,000 M. Aronson Funds to start program Funds to start program
DOE 410,000 S. Davis New FWP New FWP New FWP New FWP New FWP New FWP
Program Development 112,000 S. Davis Additional Funds to start Program at BNL Additional Funds to start Program at BNL Additional Funds to start Program at BNL Additional Funds to start Program at BNL Additional Funds to start Program at BNL Additional Funds to start Program at BNL
Royalty 75,000 Wiesmann/Solovyov American Superconductor Tech Maturation American Superconductor Tech Maturation American Superconductor Tech Maturation American Superconductor Tech Maturation American Superconductor Tech Maturation American Superconductor Tech Maturation
FY08 New Funds
Royalty 275000 Valla/Zaliznyak Tech Maturation Tech Maturation Tech Maturation Tech Maturation Tech Maturation





9
Publications in High Impact Journals in
FY2007 4 Science 1 Nature Physics 4
Physical Review Letters 2 EPL
10
(No Transcript)
11
Days Away, Restricted, or Transferred DART
Safety Performance

• First Aid cases are those which specifically meet
  the criteria established by OSHA
• DOE reportable case occupational injury or
  illness that requires more medical treatment than
  first aid. To date there have been 30 cases.
• DART case is a subset whereby the injury or
  illness is severe enough that the individual
  loses time away from their job. To date there
  have been 18 cases.

12
The Impact
Orbach has implied that if the Lab cant
manage safety, it cant manage operations in
general
13
Audit Schedule

• August 6th 10th Planning Visit
• Meet BNL counterparts
• Finalize Interview/observation schedule
• August 20th 31st Onsite Validation
• NSLS, C-AD, Construction, Maintenance
• Feedback Improvement
• Emergency Management
• EMS Significant Aspects
• Illness Injury Reporting

14
Small Science Focus

• Front of mind awareness of Experimental Safety
  Review process
• Staff are aware of hazards, in some cases ESRs
  are not used or could not be located
• Compliance with Postings (i.e. safety glasses)
• DOE Auditor for Small Science
• Jim Lockridge - (BNL Counterpart(s) TBD)

15
Audit/Assessment

• During the Assessment
• We work safely and follow our Experimental Safety
  Reviews (ESRs) procedures/processes/subject areas
• Auditors have the potential to disrupt your
  schedule or work
• Auditors evaluate your knowledge and work
  performance against your ESRs, procedures,
  processes and subject areas
• Auditors draw conclusions about BNLs safety
  culture from your performance YOUR COMMENTS ARE
  ON THE RECORD
• Auditors ask for documentary evidence to support
  our statements
• Auditors listen for problems to be revealed and
  look for loose threads to pull

Never do anything unsafe or take shortcuts in
response to an auditors request. If an auditors
questions interfere with the safety of your work,
ask them to hold their question until you can
Safely Stop and address it.
16
Prep for Integrated Safety Management (ISM)
ValidationCondensed Matter Physics Department

• Steve Coleman, George Goode
• ISM Overview 6/29/07

17
ISMS Validation Scope(draft as of 6/23/07)

• NSLS, Env Restoration, Small Science, Colliders
  and Accelerators, Construction, Maintenance
• Core function implementation at the activity
  level
• Management and Feedback and Improvement
• Feedback and improvement would include topics
  such as DOE Oversight, Facility Rep program,
  Employee Concerns Program, Issue Management,
  Corrective Action Lessons Learned Assessment
  programs and Contractor Assurance
• Management of EMS Significant Aspects
• Injury and Illness Recording and Reporting
• Emergency Management

18
ISMS Evaluation Scope Small Science
Implementation of core functions at the activity
level

• Five Core Functions
• Define the scope of work
• Identify and analyze hazards
• Develop and implement controls
• Perform work
• Feedback and improvement
• At the Activity Level
• AKA, the work you do in CMPMSD
• Research, equipment setup, maintenance,
  photography, metallurgy, chemical processing,
  computer work, material handling, etc.

THINK ALL WORK IS PLANNED
19
How should CMPMSD prepare?http//www.bnl.gov/cmpm
sd/ops_plan.asp

• Be familiar with your work planning systems
  tools
• Operations Plan is your roadmap to your systems
  and tools

20
Expect Heavy Focus on

• Work Planning processes
• Experimental Safety Review (ESR) is your key
  process
• ESRs are posted in labs (best practice!)
• Reference your ESR as the mechanism to identify
  control hazards
• Make sure changes (if any), have been
  incorporated
• Work Permits used infrequently, for large jobs
• Job Risk Assessments, Facility Risk Assessments
• Feedback and Improvement processes
• What processes do you use?
• Departmental staff meetings, Weekly group
  meetings, Post job briefings, performance
  appraisals, ESH committee meetings, EMS/OHSAS
  objectives and targets, lessons learned, others.
• Be prepared to show some examples

21
What Actions can you take to prepare?

• Experimental Safety Review (ESR)
• PI Schedule a review of your ESR with your staff
• Invite Bob Sabatini, your ESH Coordinator
• Note the location in the lab, go over the
  document, ask whether there have been any
  changes, check postings, invite comments,
  questions, and feedback
• Office workers and Theorists
• Review the Job Risk Assessment (JRA) for this
  type of work
• Make sure hazards associated with your work are
  identified and controlled
• Ergonomic issues, housekeeping, portable heaters
  and fans, coffee makers have auto shut off,
  extension cords are UL listed, shelf loading,
  etc.
• All staff
• Review the list of injuries (see handout)
• Note routine nature of tasks causing injury
• Hand tools, material handling, sprains/strains,
  eye protection
• Consider how these could be prevented at work and
  at home

22
CMPMSD Specific ContactsIf you dont knowknow
who to ask

• CMPMSD Staff
• Bob Sabatini, ESH Coordinator
• John Taylor, EMS/OHSAS Rep
• Support Staff
• Deb Bauer, Environmental Compliance Rep EMS
  Point of Contact ext. 5664
• Wailin Litzke, Safety Health Rep, ext. 7153
• Nick Contos, Facility Support Rep, ext. 3205

23
Being Assessed/Evaluated

• Be knowledgeable
• Know your work and how you perform work safely
• If you normally use Experimental Safety Reviews
  (ESRs) or subject areas as references in your
  work, know how to access these resources and use
  them in the interview.
• Understand the question before answering. If not,
  ask the Auditor to repeat or rephrase it Dont
  guess at it.
• You have authority to Stop Work if there is a
  safety concern

Remember You know your work and facility better
than they do
24
What should you know?

• Know
• How you are involved in the identification
  control of hazards
• How you provide feedback how feedback provided
  is implemented
• The avenues/processes for raising safety concerns
  are
• Your supervisor, manager, Experimental Review
  Coordinator (ERC), ESH Coordinator, or Safety
  and Health or Facility Support Representatives
• Employees Concerns Program (Sue Foster X2888)
• Environment Safety and Health (ESH) Hotline
  x8800
• ESH Concern and Suggestion Form

25
Being Assessed/Evaluated

• Be a smart team member
• Do not speculate on an answer
• Stick to the question, dont add unnecessary
  information to your answers
• Silencing or leading questions. If there is
  silence, ask if there are other questions. If
  the question sounds like a fishing expedition,
  ask that it be restated.
• Of venting personal or personnel issues to the
  auditor.

Remember we, and perhaps you, will have to
respond to issues help ensure they are real
safety issues and the significance is accurately
assessed.
26
IH Baseline Monitoring
There is a project underway this summer to
measure baseline personnel exposures to
hazardous materials and noise. This is part of a
corrective action plan to verify that all
hazards have been identified and mitigated. An
outside Industrial Hygiene firm is reviewing ESRs
and other operations in all of the Small
Science departments. Your cooperation in
scheduling is needed. We need to provide
information when activities which require
monitoring will be available.
27
Training
Job Training Assessment (JTA) 1)     Annual
JTA review. Some time in mid July or sooner, Kim
and Bob would like to meet with ESR PIs and
check that people on the ESRs have the correct
JTAs assigned. 2)     Its the Supervisors
responsibility to ensure the correct training is
in place. The PI for an ESR has to question
whether each individual on their experiment has
all the needed training for the work that is
being done. 3)     In the process of downgrading
Electrical Safety 1 to Basic Electrical. Check
with Bob or Kim before retraining on ES1 if you
get an expiration notice. 4)     Will be
re-examining who needs Beryllium training.
28
Ticks

• There are 3 types typically at BNL (Deer, Lone
  Star, and Dog). The majority are Lone Star.
• 20 of deer ticks at BNL carry Lyme disease
• OMC will remove them
• Analysis will be carried out on deer ticks

29
Butt Stops
There have been multiple fires associated with
discarded cigarettes onsite during the past year.
There have been fires at Bldg. 134, 510, 438,
735. These are caused by lit cigarettes in mulch
and other combustible materials. Butt Stops are
places where cigarettes should be extinguished.
Do not discard butts at the base, nearby, or near
any combustible materials.
30
Cd/Pb cleanup
Legacy Pb/Cd was discovered during a lab cleanout
of 1-121 in Bldg. 510. There is a cleanup of
this area going on right now. Additional
follow-up surveys of Bldg. 510 indicate that
there are some trace amounts throughout the
building. But the concentrations are below any
levels which would pose a hazard. Normal hygiene
practices of washing hands before eating or
drinking are the only precautions.