ERecruitment Update

1
E-Recruitment Update

• HR Advisory
• August 27, 2007

2
Update of the Project Timeline

• Pre-implementation decisions
• Develop customized materials
• Set up training environment
• Develop and deliver training

3
Update of the Project Timeline

• Develop and deliver communication pieces
• Create and man Call Center
• Implement production environment
• Go Live 9/12/07

4
Phase 1 Updates
5
Entering Job Postings in the Production
Environment

• You can begin entering job postings today,
  Monday, August 27th.
• If any job postings can wait to be viewed by the
  public until September 12th, you can avoid double
  entry on HRIS and NEOGOV.
• HRIS postings will end at midnight on Tuesday,
  September 11th.
• OHR E-Recruitment Call Center will be available
  August 27th until September 28th.

6
Important Remindersabout Job Postings

• Try not to wait until the last day to enter your
  future job postings in the production environment
  because some of the screens have changed and may
  not look familiar.
• Call the OHR E-Recruitment Call Center or your
  OHR consultant if you have questions.
• Remember to make the opening date on your job
  postings on or after September 12th or to save
  your job posting as a draft.

7
FAQs OHR E-Recruitment Call Center

• OHR will update its FAQs with any appropriate
  questions that develop over the next several
  weeks.
• If the Call Center is not open, please check the
  FAQs to see if your question may already have
  been addressed.

8
Update on Reject Reasons

• Remember there is a drop down box for Reject
  Reasons (reasons for the rejection of an
  applicant) in both Insight and the OHC.
• OHR has populated the drop down boxes with
  legally defensible data.
• If you have suggested revisions, please contact
  OHR.

9
Update on Reject Reasons

• In Reject Reasons-OHC, the production environment
  is different from what was in the training
  environment.
• Training environment listed FOIA-2d Choice and
  FOIA-3d Choice.
• Remember New York Times Co. v. Spartanburg County
  School District No. 7.
• Now, the production environment lists FOIA
  Finalist.

10
Update on Item Bank

• The Item Bank will be a very useful tool if it
  does not become too cluttered.
• Always check the Item Bank before you create a
  new entry to see if one already exists.
• OHR has added some common questions which should
  meet most of your needs.
• Please review the Item Bank list in the
  production environment.
• Please let us know by September 5th of any
  suggested changes to that list.

11
Update on Item Bank

• The Item Bank is divided into categories.
• The Item Bank is also searchable.
• If you do need to add to the Item Bank,
• You should get input from OHR about the addition
  and
• You should remember under which category you
  place the supplemental question so you can easily
  find it again.

12
Important Reminderabout EEO Reporting

• NEOGOV can help agencies track information for
  EEO reporting.
• Tracking will partially be based on the steps you
  set up in your exam plan.
• For NEOGOV to track applicant information for EEO
  purposes, you must remember to include steps to
• Screen for Minimum Qualifications (MQs) and
• Designate employees selected for interviews.
• With this information, NEOGOV will track all
  other information for the Applicant Flow Report.

13
Questions about Phase 1
14
Phase 2 Updates
15
Implementing the OHC

• Each agency can implement the functionality of
  the OHC when the agency is ready.
• During October, OHR consultants are ready to
  assist any agencies in reviewing their
  recruitment processes to understand how the
  NEOGOV system might help them make improvements.

16
OHC Training

• OHR is developing a training manual for use by
  Hiring Managers in the OHC which should be ready
  in mid- to late-October.
• OHR will provide a train-the-trainer course to
  agency staff who will be able to train the Hiring
  Managers.
• The course for Hiring Managers will probably take
  about 2 hours.

17
OHC Training

• The agencys staff will need to train its Hiring
  Managers.
• OHR can be a resource for this training.
• OHR recommends that agencies consider
  just-in-time training of its Hiring Managers,
  particularly if they do not hire frequently.

18
Advanced Training about NEOGOV

• Over the next several months, OHR will conduct
  advanced training through workshops and HR
  Advisory Meetings about the functionality of the
  NEOGOV system on topics such as
• Reports and
• Screening and filtering techniques.

19
Questions about Phase 2