Purpose Statement for School Program Study Guide

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2008-09On Site Review Process
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• Overview of On Site Review Materials and Process

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Purpose of the On-Site Review

• Meet Federal requirements for programs
  administered by the Office of School Improvement
  (OSI)
• Encourage program coordination
• Identify program improvement needs
• Identify effective statewide programs practices

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On Site Review Process

• District Selection
• District request
• Regular review cycle
• Districts identified for extenuating
  circumstances
• Adequate Yearly Progress data
• MEAP data and district summary reports
• OSI information from visits, application, or
  financial reviews
• OSI consultant input
• Geographic distribution

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Materials

• OSR Purpose Statement
• OSR Categorical Program Outline
• OSR Process Overview
• OSR Process Checklist
• District Study Guide (SG)
• District Study Guide Explanation

• District Level Program SG
• District Level Program SG Explanation
• School SG
• School SG Explanation
• OSR NCLB Glossary
• Sample Compliance Form
• Materials District Must Submit to OSI

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On Site Review Process

• Initial Contact with District
• District notified 3 months prior to OSR
• Pre-visit is scheduled
• Pre-visit participants identified
• Formal letter sent

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Purpose of the Pre-Visit

• District
• Establish Preliminary Agenda
• Select OSR District Contact
• Identify stakeholders
• Principals
• Program Directors, Central Office
  Representatives, Management Company
• Authorizers and Superintendents, if applicable

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Purpose of the Pre-Visit

• School(s)
• Establish Preliminary Agenda
• Identify stakeholders
• Principals
• School Improvement Team Representatives
• Classroom Teacher(s)
• Parent(s) of Title I student(s)
• All staff paid with fund sources being reviewed

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OSR District Contact Responsibilities

• Participate in consensus process for respective
  study guides
• Present at the OSR
• District - time needed determined at
  pre-visit
• School - present for entire discussion of
  OSR consensus study guide (approximately 3
  hours)

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On Site Review Process District and School Level

• Convene stakeholders for district and schools
• Explain the purpose and process of OSR
• Distribute all documents to respective
  stakeholder groups
• Allow time for individual reflection and scoring
• Reconvene stakeholders to prepare consensus
  documents - district and school level

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On Site Review Process

• District
• Contact collects district and school level
  documents for submission to MDE
• Mail, or submit electronically, documents to MDE
  no later than 3 weeks prior to On Site Review
• MDE
• Prepare and review internal and external documents

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Districts ResponsibilitiesDocuments Submitted
to MDE

• District Plan for Highly Qualified
• McKinney-Vento
• Homeless Liaison
• Homeless Dispute Resolution Process
• Local District Board Policy on Homeless
• Title I Set Aside Formula
• Private School Consultation Information
• OSR Stakeholders Positions by School

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Districts ResponsibilitiesDocuments Submitted
to MDE

• District Study Guide (SG)
• School SG
• District Level Program SG
• District Improvement Plan including Professional
  Development Plan
• List of Stakeholders who completed the SGs
• School Improvement Plans for selected schools
• Annual Report for district and selected schools

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Districts ResponsibilitiesDocuments Submitted
to MDE

• Business office printout of FTEs and assignment
  of all personnel funded by Consolidated
  Application, Section 31a, and Section 41 grants
  organized by school
• Board Policy on parent involvement
• Title III plan
• Notification sent to parents of Limited English
  Proficient (LEP) students to inform them of the
  districts LEP program and right to decline
  services

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Districts ResponsibilitiesDocuments Submitted
to MDE

• Additional documents for Title I schools
• School level parent involvement policy
• School parent compact
• Notification sent to parents informing them of
  right to request professional qualifications of
  their students teacher or paraprofessional
• Notification sent to parents if their child was
  taught by a teacher who is not highly qualified
  for four or more consecutive weeks
• Two year Improvement Plan for schools in Phase 1
  or 2

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MDE Internal Documents District Study Guide
Review

• Appendix A - Highly Qualified Teachers/
  Paraprofessionals
• Appendix B - School(s) Identified for
  Improvement
• Appendix C - Parent Involvement
• Appendix D - Homeless Provision
• Appendix E - Publicly Disseminated Annual
  Report Card
• Appendix F - Private Schools

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On Site Review Day(s)

• District Meeting(s)
• Discuss District Study Guide (SG)
• Discuss District Level Program SG
• School Meeting(s)
• Discuss the consensus schoollevel SG
• School walkthrough (optional)

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On Site Review Day(s)

• Exit Meeting
• Invite stakeholders - School principals, key
  administrators, key office personnel, district
  program contacts and others invited by the
  district
• Highlight observations and recommendations
• Identify changes required (CR)
• Share report timeline

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On Site Review Report

• District Receives Written Report in30 business
  days
• District Responsibilities Following Receipt of
  the On Site Review Report
• Share reports with schools and stakeholders
• Respond to CR in a Compliance Plan
• Submit Plan within 30 business days from receipt
  of written report
• Technical assistance upon request

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On Site Review Follow Up

• Plan Approval
• Consultant schedules a follow up visit the next
  year

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Questions and Answers

• Contact your regional Office of School
  Improvement consultant
• Region 1 . . . . . . . . 517-373-4009
• Region 2 . . . . . . . . 517-373-0161
• Region 3 . . . . . . . . 517-373-6341
• Region 4 . . . . . . . . 517-373-4004
• Region 5 . . . . . . . . 517-373-4212