Performance Accountability Review PAR

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Performance Accountability Review (PAR)

• Department of Technical and Adult Education
• JULY, 2001

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GOALS OF THE PAR TRAINING

• Become more familiar with the Performance
  Accountability Review.
• Become more knowledgeable of program standards
  and requirements of a review.
• Become more aware of adequate documentation for
  Perkins compliance.

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GOALS (continued)

• Become more knowledgeable of the reporting
  procedures required during the review.
• Become more familiar with the institution being
  reviewed.

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PURPOSE OF THE PAR

• To support the commitment to foster continuous
  improvement in the quality and effectiveness of
  vocational-technical programs and services.

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ACCOMPLISHING THE PURPOSE

• Verification of proper program standard
  implementation
• Monitoring of improvement plans
• Verification of federal regulations compliance

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THE PAR PROCESS

• I. Selecting and Confirming Institutions,Teams,
  and Programs
• II. PAR Training and On-Site Review
• III. On-Site Review Analysis, Verification,
  Synthesis
• IV. Exit Conference and Summary Report
• V. Final Team Reports and Outcomes
• VI. Commissioners Review and Recommendations
• VII. Implementing Recommendations Final Outcome

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Team Responsibilities
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Team Member Responsibilities

• Obtains his/her own institutions approval for
  travel, lodging, and necessities
• Attends PAR training
• Participates in team review by completing all
  assigned tasks
• Contributes findings to team report
• Reviews and suggests revisions to the final team
  report

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Team Leader Responsibilities

• Coordinate activities with DTAE
• Lead the on-site visit and team review
• Draft final report
• Provide final report to college president for
  response
• Submit composite report to the Commissioner

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Review Schedule - DAY 1

• 1045 a.m. Team Meets
• 1100 a.m. Welcome to the Team
• 1110 a.m. Team Training / Lunch
• 1245 p.m. Tour of Campus
• 145 p.m. Introduction and Interview of Admin
  Staff Introduction of Program Directors
• 230 p.m. Break
• 245 p.m. Individual Instructor Interviews
• Records Review
• 500 p.m. Travel to Hotel
• 615 p.m. Team Pick-up from Hotel
• 630 p.m. Dinner

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Review Schedule - DAY 2

• 800 a.m. Team Meeting - Progress Report
• 830 a.m. Team Continues Review
• 1030 a.m. Team Meeting - Progress Report
• 1045 a.m. Team Continues Review
• 1230 p.m. Lunch
• 130 p.m. Team Follow-up
• 230 p.m. Team Meeting - Report Finalization
• 300 p.m. Exit Conference

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Format of AdministrativeGroup Interview
I. Introduction of Review Team and
remarks II. Presidential overview of
school III. Introduction of Administrative
Staff and overview of their area IV. Interview
of Administrative Staff V. Introduction of
Program Directors
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Suggested Questions forGroup Interviews
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Interview Questions

• Describe your admission process
• How is this process documented?
• Reference policies for provisional admits,
  students with special needs and transfer students.

• How do you insure that program curriculum and
  program instructional materials are consistent
  with statewide standards?

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Interview Questions (continued)

• Describe your process for teaching and
  documenting work ethics.

• How do you insure that the warranty claim policy
  is communicated to industry and students? How do
  you document this process?

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PAR Measures and Team Assignments

• A. One (1) Student Services Program compliance
  measure with Eight (8) evaluative criteria
• Student Services Reviewer
• C1 - (Admissions Procedures)

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PAR Measures and Team Assignments

• B. The Six (6) Instructional Program compliance
  measures with 28 evaluative criteria
• Instructional Programs Reviewers
• C2 - (Program Structure / Curriculum)
• C3 - (Instructional Content)
• C4 - (Work Ethics) - Team Leader
• C5 - (Advisory Committee)
• C6 - (Health and Safety)
• C7 (Warranty Claims) - Team Leader
• The team leader will review Work Ethics and
  Warranty Claims for ALL PROGRAMS not reviewed by
  the Instructional Program Reviewers. This insures
  that ALL PROGRAMS are reviewed for Work Ethics
  and Warranty Claims.

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PAR Measures and Team Assignments

• C. The responses to all 13 federal Perkins
  standards and measures making up the One-Year
  Funding Application and Four-Year Plan
• AP1 AP13 Perkins Reviewer

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Evaluation Period

• FY 2000 PAS
• (July 1, 1999 - June 30, 2000)
• Submitted May, 2001

• FY 2001 FY 2004 Four-Year Local Plan
• Submitted May, 2000
• FY 2001 and 2002 One-Year Funding Application
  Budgets
• (July 1, 2000 - June 30, 2002)
• Submitted May, 2000 and May, 2001

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Definitions
Definitions
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Definitions

• A recommendation points out
• a violation of a policy, standard or federal
  guideline and
• an expenditure of Federal Perkins moneys for a
  purpose that is not in compliance with the
  current Perkins law.

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Recommendation Exceptions
ONE-YEAR FUNDING APPLICATION If a clear and
adequate plan has been written by the institution
to alleviate problems associated with
noncompliance, there is NO NEED to write a
recommendation. However, if no plan was written
or the plan is not adequate a recommendation is
needed. POLICY and STANDARDS A recommendation
should be written for violations of a policy or
standard REGARDLESS of whether a plan has been
written to address the problem. However, if a
plan was written for policy or standard
violations, acknowledgement of that plan should
be given in the recommendation.
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Definitions (continued)

• A suggestion points out
• an improvement that might be made in an
  educational program or in the operation of some
  part of the institution and
• a questionable activity of the institution which
  is not a clear violation of a policy or standard,
  but which is concern to the team.

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Definitions (continued)

• A commendation points out
• outstanding achievement in an educational program
  or in the operation of some part of the
  institution.

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Examples ofRecommendations, Suggestions and
Commendations
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Recommendation

• The team recommends that the college implement
  transfer policies that are consistent with the
  Georgia Board of Technical and Adult Education
  policies on the transfer of course identification
  codes between programs and institutions under its
  jurisdiction.

Suggestion

• The team suggests that additional advisory
  committee members be recruited so as to be more
  representative of the occupation and to more
  legitimately evaluate program goals, objectives
  and outcomes.

Commendation

• The team commends the New Connections to Work
  program on the outstanding service to its
  constituents. The number of individuals served
  is an obvious asset to the school and community.

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Post Report Timelines

• Within 10 working days of the PAR, a copy of the
  team report goes to each team member for review
• Within 20 working days of the PAR, the final
  report goes to the President of the reviewed
  institution
• Within 10 working days of receiving the final
  report, the President of the reviewed institution
  sends a response
• Upon receipt and review of institutional
  response, the team leader prepares a composite
  report and immediately sends it to Dr. Breeden

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Reminders

• Be Fair -- But Be Thorough
• Double-check with administrative staff and
  discuss with team before making recommendations
• Turn in each set of forms as you complete them
• Dont forget to also look for best practices

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QUESTIONS

• Any Questions???