Performance Accountability Review PAR

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Performance Accountability Review (PAR)

• Technical College System
• Of Georgia
• FY 2010

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Purpose Of The Risk-based PAR

• To increase the rigor of Perkins monitoring. This
  is done by incorporating risk-analysis in PAR
  scheduling and review processes in accordance
  with federal guidelines.

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Accomplishing The Purpose

• Review all Perkins budget procedures
• Monitor Perkins documentation and records
• Verify inventory procedures and documentation

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Team Responsibilities
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Team Member Responsibilities

• Obtain colleges approval for travel, lodging,
  and necessities
• Attend PAR training
• Participate in team review by completing all
  assigned tasks
• Contribute findings to team report
• Review and suggest revisions to the final team
  report

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Review Schedule

• 800 a.m. Welcome To The Team
• 825 a.m. Team Training
• 900 a.m. Records Review
• 1200 p.m. Lunch
• 100 p.m. Team Continues
• 200 p.m. Team Meets
• 300 p.m. Exit Conference

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Perkins Review

• Review of documentation supporting the Colleges
  Perkins budget procedures
• Review of the Colleges internal control
  mechanisms
• Review of the Colleges Perkins inventory
  procedures
• Review/Interview of the Colleges Perkins-paid
  personnel

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Other Campus Reviews

• Perkins Inventory
• Inventory checked on-site
• Perkins Personnel
• Personnel interviewed on site

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Evaluation Period FY2010 Risk-based PARs

• Perkins Budgets
• FY 2009
• FY 2010

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Definitions
Definitions
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Definitions

• An Recommendation points out
• a violation of a federal policy which the college
  must correct
• an expenditure of Federal Perkins moneys for a
  purpose that is not in compliance with the
  current Perkins law.

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Definitions (continued)

• A suggestion points out
• an improvement that might be made in some part of
  the Perkins management process at the College
• a questionable activity of the institution which
  is not a clear violation of a policy or state
  standard or federal guideline, but which is a
  concern to the team.

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Definitions (continued)

• A commendation points out
• an outstanding achievement in Perkins-related
  operations.

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Examples ofRecommendations, Suggestions and
Commendations
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Recommendation

• The PAR team recommends that the College develop
  and implement Laboratory Management Plans and
  Training Plans for all appropriate programs.

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Suggestion

• The PAR team suggests that the college re-visit
  and revise the documentation for its Advisory
  Committee for the Hotel-Restaurant-Travel
  Management program. The Advisory Committee plan
  of work, minutes, and other documents are
  maintained as required. However, these documents
  refer heavily (or sometimes solely) to Culinary
  Arts, and do not adequately provide information
  regarding Hospitality.

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Commendation

• The PAR team commends the college for
• making considerable progress toward
• improving budgetary control processes and
• maintaining appropriate documentation.

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Verification Summary Report

• An oral Verification Summary Report of the PAR
  visit is provided at the conclusion of the
  on-site visit with each team member reporting on
  the section they reviewed.
• A formal written Verification Summary Report is
  provided to the college and kept on file at TCSG.

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Reminders

• Team members are reminded to
• Be Fair -- But Thorough
• Double check with administrative staff and
  discuss with team before making recommendations
• Look for best practices

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QUESTIONS