Risk-based Performance Accountability Review (PAR)

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Risk-based Performance Accountability Review
(PAR)

• Technical College System
• Of Georgia
• FY 2010

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Purpose Of The Risk-based PAR

• To increase the rigor of Perkins monitoring. This
  is done by incorporating risk-analysis in PAR
  scheduling and review processes in accordance
  with federal guidelines.

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Accomplishing The Purpose

• Review all Perkins budget procedures
• Monitor Perkins documentation and records
• Verify inventory procedures and documentation

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Team Responsibilities
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Team Member Responsibilities

• Obtain colleges approval for travel, lodging,
  and necessities
• Attend PAR training
• Participate in team review by completing all
  assigned tasks
• Contribute findings to team report
• Review and suggest revisions to the final team
  report

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Review Schedule

• 800 a.m. Welcome To The Team
• 825 a.m. Team Training
• 900 a.m. Records Review
• 1200 p.m. Lunch
• 100 p.m. Team Continues
• 200 p.m. Team Meets
• 300 p.m. Exit Conference

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Perkins Review

• Review of documentation supporting the Colleges
  Perkins budget procedures
• Review of the Colleges internal control
  mechanisms
• Review of the Colleges Perkins inventory
  procedures
• Review/Interview of the Colleges Perkins-paid
  personnel

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Other Campus Reviews

• Perkins Inventory
• Inventory checked on-site
• Perkins Personnel
• Personnel interviewed on site

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Evaluation Period FY2010 Risk-based PARs

• Perkins Budgets
• FY 2008
• FY 2009
• FY 2010

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Definitions
Definitions
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Definitions

• An Action Item points out
• a violation of a federal policy which the college
  must correct
• an expenditure of Federal Perkins moneys for a
  purpose that is not in compliance with the
  current Perkins law.

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Definitions (continued)

• A suggestion points out
• an improvement that might be made in some part of
  the Perkins management process at the College
• a questionable activity of the institution which
  is not a clear violation of a policy or state
  standard or federal guideline, but which is a
  concern to the team.

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Definitions (continued)

• A commendation points out
• an outstanding achievement in Perkins-related
  operations.

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Examples ofAction Items, Suggestions and
Commendations
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Action Item

• A specific procedure or flow chart should
• be developed showing the financial
• processes and responsible personnel for
• Perkins monthly reimbursement requests
• and monthly/annual reconciliations,
• amendment and general grant
• management processes.

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Suggestion

• The PAR team suggests the college re-visit
• the Perkins reconciliation process to ensure
• that all relevant parties are included.

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Commendation

• The PAR team commends the college for
• making considerable progress toward
• improving budgetary control processes and
• maintaining appropriate documentation.

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Exit Conference

• An oral report of the teams findings is provided
  at the conclusion of the on-site visit with each
  team member reporting on the section they
  reviewed.
• A formal written report is provided to the
  college and kept on file at TCSG.

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Reminders

• Team members are reminded to
• Be Fair -- But Thorough
• Double check with administrative staff and
  discuss with team before making recommendations
• Look for best practices

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QUESTIONS