2nd Vendors Symposium

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26th April 2008
2nd Vendors Symposium Materials and Contracts
Directorate
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QATAR FOUNDATION for Education, Science and
Community Development
Agenda
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WELCOME ALL Mr. Khalid Al-Sulaiteen, Director,
Materials and Contracts Directorate
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QATAR FOUNDATION for Education, Science and
Community Development
Symposium Objectives
To demonstrate Qatar Foundations desire to
enhance its relationship with its Vendors and To
provide a framework in which ideas can be shared
between us.
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Qatar Foundation Today
Mr. Robert Baxter Communications Advisor
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QATAR FOUNDATION for Education, Science and
Community Development
An independent, chartered, nonprofit organization
committed to the development of Qatar and its
people. Founded in 1995 by HH the Emir Sheikh
Hamad bin Khalifa Al-Thani Chairperson HH
Sheikha Mozah bint Nasser Al-Missned
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QATAR FOUNDATION Mission and Vision

• Qatar Foundations goal is to create durable
  human capital
• by creating a network of centers committed to
  delivering first-rate
• education, supporting science and research, and
  promoting
• community development
• - by partnering with world-class educational and
  research institutions
• by building a unique Education City, featuring
  state-of-the-art
• technology and facilities

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QATAR FOUNDATION Serving the whole citizen

• - Early Years Education
• - Specialized Education Program
• - Primary, Secondary, College
• Preparatory Programs
• - University Branch Campuses
• - Public Policy Research
• - Commercial Research and Development
• - Community Outreach

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EARLY YEARS THROUGH COLLEGE PREPARATORY EDUCATION
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K-12 Education
Qatar Academy Early Childhood Education Internati
onal Baccalaureate Primary Years Program Primary
School International Baccalaureate Middle Years
Program Secondary School International
Baccalaureate Diploma Program
Qatar Leadership Academy Academic and leadership
training to prepare young men for university and
for life
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Learning Support
The Learning Center Instructional
Support Students ages 7-15 facing academic
challenges Clinical and Outreach
Services Assessment, counseling, education and
support for students and their parents
Academic Bridge Program Post-Secondary
University Preparatory Program Designed to
improve English-language skills, math, science
and computer skills Equips students to succeed
in an academically rigorous university environment
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UNIVERSITY BRANCH CAMPUSES AND GRADUATE STUDIES
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- Graphic Design - Interior Design - Fashion
Design
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- 2 year Premedical Program - 4 year M.D. Program
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- Chemical Engineering - Electrical
Engineering - Mechanical Engineering -
Petroleum Engineering
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• - Business Administration
• Computer Science
• Information Systems

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International Politics
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NORTHWESTERN UNIVERSITY IN QATAR

• Journalism
• Communication

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FACULTY OF ISLAMIC STUDIES Graduate Programs

• Diploma in Islamic Studies
• Masters Degree in Contemporary Fiqh (Expected to
  begin in 2008)

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RESEARCH CENTERS
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• 600,000-square-meter campus
• State-of-the-art facilities
• Free trade zone
• Business incubator
• Promotes economic diversity, job
• creation and commercial investment
• in Qatar
• - Anchor tenants include Microsoft,
• Shell, ExxonMobil, Total, Rolls- Royce and
  Gartner Lee

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• - All-digital 348-bed academic medical center
• - State-of-the-art equipment
• Specialty care for women and children plus
  clinical/surgical services for all patients
• - World-class biomedical research center
• Teaching facility for Weill Cornell Medical
• College-Qatar
• Working in concert with Hamad Medical
• Corporation
• - 8 billion US dollar endowment
• - Opening 2011

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- Education systems - Healthcare - Public
policy - GCC and international
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COMMUNITY AND CULTURE
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COMMUNITY OUTREACH

• SOCIAL DEVELOPMENT CENTER
• Support for at-risk families
• Job training and placement
• Social research and reporting

• QATAR DIABETES ASSOCIATION
• Community outreach and education
• Diagnostic, counseling and support services for
  patients and their families

• REACH OUT TO ASIA
• A relief campaign was established to respond to
  the needs of the underprivileged across Asia
• Involves children of all ages and nationalities
  from schools and colleges across the State of
  Qatar

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MEDIA

• AL JAZEERA CHILDRENS CHANNEL
• Innovative programming for children in Arabic,
  broadcast throughout the Middle East and North
  Africa

• THE DOHA DEBATES
• A TV chat show about controversial issues in the
  Arab and Islamic worlds
• Broadcast in English on BBC World

• LAKOM AL KARAR (The decision is yours)
• A monthly forum for free speech broadcast on
  Qatar TV
• Offers young people direct access to national
  decision makers
• Helping develop citizenship and social
  responsibility

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QATAR FOUNDATION Future programs

• - Postgraduate Business Programs
• (MBA/Executive Training)
• - Graduate Law School

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From Procurement to Payment
Mr. Khalid Al- Sulaiteen Director, Materials
Contracts
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QATAR FOUNDATION for Education, Science and
Community Development
QATAR FOUNDATION for Education, Science and
Community Development
Mission
The mission of the Materials Contracts
Directorate is to provide Qatar Foundation and
its constituents total supply chain management
services that meet world class standards
ensuring right quality, favorable price,
protective terms and compliance with applicable
policies and laws.
The Materials and Contracts Directorate is
committed to ensuring that all Procurement
activity is carried out in a fair, ethical and
professional manner.
Materials and Contracts
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QATAR FOUNDATION for Education, Science and
Community Development
Goals And Objectives

• To have Best in Class supply base

• Delivery of quality goods and services in a
  timely manner to MC customers

• Provide cost effective sourcing solutions to our
  customers

• Work with vendors to ensure enhanced level of
  service

• Enhance communication with Vendors

• Protect Qatar Foundation from risk

• Make doing business with Qatar Foundation more
  attractive

Materials and Contracts
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QATAR FOUNDATION for Education, Science and
Community Development
Changes introduced to Materials and Contracts

• Materials and Contracts have been given greater
  authority and empowerment

• Terms and Conditions have been made simpler and
  clearer

• Tender Bond for values of up to QR 200,000 is no
  longer required

• Simplified process for Minor Service Orders for
  values up to QR 50,000

• Creation of the Business Support Unit to better
  support the core operations within MC

Materials and Contracts
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Upcoming Initiatives
E-Procurement i-Supplier module
Web based portal for Vendor interaction with
Qatar Foundation Materials and Contracts
Directorate. The benefits include

• On-line registration eliminates the manual
  paperwork
• On-line profile management vendors can manage
  their data i.e. address, contacts, product and
  service categories, banking information
• Vendors can view any orders assigned to them and
  the status of such orders
• Vendors can submit quotations on-line
• Vendors can view whether their delivery has been
  received by Qatar Foundation
• Vendors will be able to send invoices on-line
• Vendors will be able to run reports that
  illustrate their delivery performance

Materials and Contracts
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Upcoming Initiatives

• Centralization of Receipts

2800 Sq Metre warehouse will be ready by Qtr 2008
to receive material
Vendors will be able to deliver to one central
receiving point it will help improve the work
flow and aid the timely receipt of material into
our systems and consequently facilitate the
timely payment to the vendors
Materials and Contracts
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Interim Warehouse - Location
Materials and Contracts
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THE TENDERING CYCLE - OVERVIEW
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Payments
Payments Section -Finance Directorate - Objective
Ensure continued prompt payments to support our
Vendors for their valued service
Our Expectations

• Ensure your invoices are based on an official
  Purchase Order or a valid Contract.
• Ensure all contractual obligations prior to
  invoicing are fulfilled.
• Ensure your Invoice relevant supporting
  documents are submitted to Payments Section in
  the Finance Directorate.

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Payments
Remember
Your terms start from your Invoice submission
date , hence submit your Invoices promptly.
Future Plans
To pay you FASTER , we are planning to implement
- SWIFT payments directly from QF ,
replacing present bank Transfers
- Integration of Payment Automation with MC
and End Users.
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QATAR FOUNDATION for Education, Science and
Community Development
Qatar Foundation cannot achieve its vision
without your support and cooperation.
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1st Qatar Foundation Vendor Awards
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Criteria for Selection
Our team used the following criteria to determine
the winners for this years awards

• Quality Levels

• Delivery Performance

• Service Levels

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Congratulations to

• Computer Arabia

• Al Kaabi Contracting Trading

• Al Baddad International (Qatar)

We wish to take this opportunity to thank all of
our Vendors for their support and continued
cooperation with Qatar Foundation. We look
forward to strengthening our relationship and
working with you to achieve mutually beneficial
outcomes.
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QATAR FOUNDATION for Education, Science and
Community Development
OPEN DISCUSSION WITH QATAR FOUNDATION STAFF
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QATAR FOUNDATION for Education, Science and
Community Development
Lunch
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THANK YOU
Contacts
Materials and Contracts MC Business Support
Unit Fax [phone] Email mcrelations_at_qf.org.
qa PO Box 5825
Qatar Foundation Robert Wallace Baxter,
Communication Advisor Tel [phone] Fax 974
4819063 Email rbaxter_at_qf.org.qa PO Box 5825
www.qf.org.qa Info_at_qf.org.qa
Finance Payments Section FinanceFax4540645 E
mail payments_at_qf.org.qa PO Box 5825