Goals

1
Superintendents Recommended FY2007 Operating
Capital Budgets
Budget Workshop
Part II Business Management Services
January 26, 2006
2
In the areas of
Goals of AACPS
Academic Achievement
We will accelerate achievement for all students
and eliminate the achievement disparities among
all groups of students
Safe and Orderly Environment
We will create a safe learning environment that
promotes accelerated achievement.
Community Collaboration
We will establish community partnerships to
promote accelerated achievement in a welcoming
school environment
3
Total
28,872,464
Employee Fixed or Contracted

• COLA An increase for salary and wage funding to
  cover contracted step and longevity salary
  schedule components and cost of living
  adjustments currently under negotiation.
• Healthcare A 4.2 percent increase in budgeted
  funds for the health and life insurance for
  current employees.
• Note health and life insurance for proposed
  positions are included in the new position cost.
  This additional increase would equal a 7.8
  overall increase in budgeted funds for health and
  life insurance.
• A 4.6 percent increase for social security
  increases associated with step, longevity and
  COLA increases to salaries.
• Workers Comp An adjustment to AACPS share of
  the joint Board of Education / County
  Self-Insurance Program.
• Retirement Leave A change related to the
  increase in retirements.

• COLA, Negotiations, Step, Longevity 24,615,600
• Healthcare
  3,848,034
• Social Security
  1,496,795
• Workers Compensation
  (1,487,965)
• Retirement Leave
  400,000

Areas of Impact
No Child Left Behind
Budget Task Force
Recruitment/Retention
Bridge to Excellence
OCR Agreement
Teacher Workload
HR Audit
School System Goals
Academic Achievement
Safe and Orderly Schools
Community Collaboration
4
Facility Fixed or Contracted
Total
3,985,583
Facility Fixed or Contracted
117,401
2.0
Cost of Operations Specialists will be offset by
a decrease in the energy management contract.
AACPS employees will perform equipment services
making us less dependent on contractors. Debt
Service and Property Insurance are estimated by
Anne Arundel County. Heating Oil FY05 contract
.87/gal. FY06 07 contract 2.03/gal. Oil
prices varied from 28/barrel to 70/barrel over
the year. Electric Request based on 6 increase
anticipated by the energy consultant for the AA,
Howard, and Carroll Cty Public School consortium.
Recent information indicates a possible 35 to
50 increase effective 7/06. Automotive Gas Oil
is based on a 20 increase over the average price
of gas and diesel as of 9/05. Postage Increase
in postal rate and additional mailings for
Federal Survey Cards. Garbage Collection
Contract escalation costs and additional pickups
at new sites.
2.0 Operations Specialists 117,401
3,868,182

• Debt Service 732,700
• Property Insurance 122,812
• UtilitiesGas, Oil, Electric, Water 2,421,180
• Gas OilAutomotive
• Operations 10,000
• Maintenance 124,000
• Logistics 57,500
• Transportation 249,990
• Postage 105,000
• Garbage Collection 45,000

Areas of Impact
Areas of Impact
No Child Left Behind
Budget Task Force
Recruitment/Retention
No Child Left Behind
Budget Task Force
Recruitment/Retention
Bridge to Excellence
OCR Agreement
Teacher Workload
HR Audit
Bridge to Excellence
OCR Agreement
Teacher Workload
HR Audit
School System Goals
School System Goals
Academic Achievement
Safe and Orderly Schools
Community Collaboration
Academic Achievement
Safe and Orderly Schools
Community Collaboration
5
Human Resources (1 of 3)
(2,977,302)
Recruitment Retention
Total HR
4,839,953
Recruitment and Retention
188,352
3.0

• Review, update, and apply for certificates on
  behalf of over 6,000 employees
• Nearly 400 certificates are conditional
• 2005-06 hired 842 new teachers (1/11/06)
• Unit I turnover rates (as of 8/31/05)
• 21.9 due to retirements
• 62.8 due to resignations
• 14.1 leave of absence
• 1.2 disability retirements
• Retirement Eligibility
• 2004-05 2005-06
• 10 of Unit I 12 of Unit I
• 33 of Unit II 40 of Unit II
• NCLB requires that starting in 2006-07 TAs must
  be highly qualified to work in Title I schools
• Principals are now designated as a critical
  shortage area in MD schools (source MD Staffing
  Report 05-07)
• AYP Stipends are available by negotiations to
  Units I, II IV for staff at 25 schools

1.0 Support Specialist Certification 62,784 1.
0 Support Specialist Recruitment and
Retention 62,784 1.0 Hiring Specialist 62,784
2,788,950

• AYP Stipends 2,400,000
• Compensation Incentives 151,000
• Recruitment Costs 237,950advertising, summer and
  peak season staff, applicant screening software,
  equipment

Areas of Impact
No Child Left Behind
Budget Task Force
Recruitment/Retention
Bridge to Excellence
OCR Agreement
Teacher Workload
HR Audit
School System Goals
Academic Achievement
Safe and Orderly Schools
Community Collaboration
6
Human Resources (2 of 3) Audit (1,121,879)
Total HR
4,839,953
Audit

• The Human Resources Audit which concluded in July
  05 covered six major areas where improvement was
  needed.
• 1) New hire processing
• 2) Existing employee records adjustments
• 3) Timekeeping records
• 4) Position and payroll verification
• 5) Final payment processing for terminated
  employees
• Employee personnel and payroll records
  management
• Human Resources processes payroll, handles
  retirement, manages benefits, tracks
  certifications, recruits all staff vacancies,
  manages employee records and performs
  investigations.
• Maintain over 10,000 employee records.
• Manage 26 pays a year for 8 different pay
  calendars,
• Annual benefits enrollment and processing
• FMLA
• 2004-05 465 cases
• 2005-06 264 cases to date (56 more pending)

203,064
2.0
5.0
1.0 Records Management Clerk 39,516 1.0 Payroll
Clerk
39,516 1.0 Employee Records Specialist
45,000 1.0 Integrated Disability Clerk
39,516 1.0 Substitute Office
Clerk 39,516
2,781,450
918,815

• HR Information System (HRIS) upgrade 500,000
• Support for HRIS implementation 371,500
• Records Management costs 47,315

Areas of Impact
No Child Left Behind
Budget Task Force
Recruitment/Retention
Bridge to Excellence
OCR Agreement
Teacher Workload
HR Audit
School System Goals
Academic Achievement
Safe and Orderly Schools
Community Collaboration
7
Human Resources (3 of 3) Program Needs
(740,772)
Total
4,839,953
Program Needs

• Investigations Fitness for Duty Assessments
  support employees and students by maintaining a
  safe and orderly environment
• Wellness Initiatives
• Important to overall employee health
• Effective wellness program can maintain or
  reduce overall healthcare costs

None
740,772

• ADA services for staff 10,000
• Investigations and Fitness for Duty Consultant
  51,000support, office supplies
• Wellness Initiative 648,400
• Classification review consulting
  31,372recommended by BTF

Areas of Impact
No Child Left Behind
Budget Task Force
Recruitment/Retention
Bridge to Excellence
OCR Agreement
Teacher Workload
HR Audit
School System Goals
Academic Achievement
Safe and Orderly Schools
Community Collaboration
8
Total Technology
Technology (1 of 2) Internet Access/Refresh
(700,000)
1,957,000
Program Needs

• Currently only one Internet Access Point at Riva
  Road (45Mbps) serving entire school district
• Secondary Access Point would
• provide service for continuity of operations site
  at CAT North
• provide load-balancing for the school district as
  more and more business and instructional
  processes shift to web-based services.
• Refresh Program
• Computers obtained via capital fund expenditures
  (science renovations, new school construction)
  are not under Refresh Program
• These additional computers will be designated for
  High School Science Departments at South River,
  Glen Burnie, Old Mill, North County, Broadneck,
  Northeast, Severna Park, Southern.
• Number of computers would range from 1265 (if all
  laptops) up to 1618 (if all desktops). What is
  purchased will depend upon what each site can
  accommodate some science rooms were built
  specifically to house laptops.

None
700,000

• Secondary Internet Access Point 200,000
• Increase Refresh Program Funding 500,000
• 1st year of 3 year phased increase
• Current funding level 4.5M (15,500 computers)
• Needed funding level 1.4M (approx. 5,600
  computers)

Areas of Impact
No Child Left Behind
Budget Task Force
Recruitment/Retention
Bridge to Excellence
OCR Agreement
Teacher Workload
HR Audit
School System Goals
Academic Achievement
Safe and Orderly Schools
Community Collaboration
9
Total
Technology (2 of 2) Communication (1,257,000)
1,957,000
Communication
Two-Way Radios Standardize radio type, radio
operations, frequency management, and equipment
maintenance agreements for the district. Accountab
ility System Provides computer and vendor hosted
application for logging all visitors, vendors,
and volunteers entering/exiting school. Performs
real-time check against sexual offender database.
Provides data and reports for Title I
schools. Telephones Start transition to IP
telephones for the school district. First phase
core equipment base at Central Office
school-based telephone media server equipment
onto the Wide Area Network. Later phases would
include school-by-school assessment site surveys,
and equipment upgrades.
None
1,257,000

• 2 way Radios
  520,0001800 radios for development plan
• Visitor, Volunteer Accountability
  System 337,000
• Telephone Upgrade 400,0001st year of multi-year
  financing plan to provide phone service for all
  teachers

Areas of Impact
No Child Left Behind
Budget Task Force
Recruitment/Retention
Bridge to Excellence
OCR Agreement
Teacher Workload
HR Audit
School System Goals
Academic Achievement
Safe and Orderly Schools
Community Collaboration
10
Total
Marley/Ruth Eason Grade Restructure
568,880
Marley/Ruth EasonTransportation
248,880
8.0
Marley Glen and Ruth Eason currently service all
age groups from distinct geographic attendance
areas. Current grade configuration adjustments
under consideration will distinguish programs by
age groups. For transportation, this means that
the geographic area for each site will double,
while the number of students in a given
geographic area will decline. Transportation
estimates that an additional 4 buses will be
necessary to maintain current average ride times
for students. Equipment cost is a one time cost.
Position costs are recurring.
4.0 Bus Drivers 146,736 4.0 Bus Aides 102,144

320,000
Equipment four buses
Areas of Impact
No Child Left Behind
Budget Task Force
Recruitment/Retention
Bridge to Excellence
OCR Agreement
Teacher Workload
HR Audit
School System Goals
Academic Achievement
Safe and Orderly Schools
Community Collaboration
11
Total
Transportation Services
1,254,410
Operational Costs

• Private Bus Contractors 1,184,410
• Conversion rate adjustments, fuel, and
  expansion and contingency items 787,460
• Athletic, Music, CTE activities 119,450
• Base Hourly Fee Adjustment 277,500
• Special Education Fleet 70,000Repairs to buses

• Rate adjustments averaging 2.8 based on average
  price indexes for the Baltimore / Washington
  SMSA.
• Contract conversion of 16 Units
• Increase in cost of fuel is based on a 10
  increase over October, 2005 prices.
• Six additional units required to address existing
  and anticipated demand and contingency items.
• Three year phase in plan to increase driver rates
  by .50/hour to address loss to real wage rates

Areas of Impact
No Child Left Behind
Budget Task Force
Recruitment/Retention
Bridge to Excellence
OCR Agreement
Teacher Workload
HR Audit
School System Goals
Academic Achievement
Safe and Orderly Schools
Community Collaboration
12
Total
Facilities
1,698,824
Facilities
An increase of 351,000 sq.ft. from FY05 to FY07.
Average sq. ft. cleaned per custodian will be
50,142 (more than double of most neighboring
counties). Records Specialist corresponds with
HR Audit requirements. Maintenance Mechanic
needed to support additional sq.ft. and 789
window air conditioning units installed within
the past three years. Unable to maintain
school custodial supplies at the current funding
level. Zero funding in FY05 FY06 for Shades
Drapes. Request restoration to FY04
level. Upkeep of Bldgs Grounds supports service
contracts backlog activities not eligible for
Capital funds. Equipment Supports new or
replacement machines to increase productivity and
requests restoration to FY04 levels.
337,224
9.0
7.0 Custodians 231,840 1.0 Warehouse
Records Specialist 62,784 1.0 Maintenance
Mechanic 42,600
1,361,600

• Custodial Overtime Election Days
  90,000 Emergencies Snow
  130,000
• Custodial Supplies 51,600
• Shades Drapes 45,000
• Upkeep of Buildings Grounds 500,000
• Equipment (new replacement) Operations
  (School Based) 415,000
• Maintenance 130,000

Areas of Impact
No Child Left Behind
Budget Task Force
Recruitment/Retention
Bridge to Excellence
OCR Agreement
Teacher Workload
HR Audit
School System Goals
Academic Achievement
Safe and Orderly Schools
Community Collaboration
13
Total
Budget and Finance
641,109
Budget Finance
Copiers for lease payments on two copiers in the
department Reserves to increase current
contingency funding to approximately 1.0
million. Funds to pay an outside contractor to
handle the distribution of Federal survey
cards. Records management software to provide
electronic storage and retrieval of current paper
files.
None
641,109

• Copier Lease Payments
  13,850
• Reserve Accounts
  505,259
• Federal Survey Cards
  22,000
• Records Management Software
  100,000

Areas of Impact
No Child Left Behind
Budget Task Force
Recruitment/Retention
Bridge to Excellence
OCR Agreement
Teacher Workload
HR Audit
School System Goals
Academic Achievement
Safe and Orderly Schools
Community Collaboration
14
Total
Office of School Security
135,000
Security

• The two intake clerks operate the school
  security communication center.
• The additional security funding is for police
  presence at sports events

60,000
2.0
2 Intake Specialists
75,000
Contract with Police
Areas of Impact
No Child Left Behind
Budget Task Force
Recruitment/Retention
Bridge to Excellence
OCR Agreement
Teacher Workload
HR Audit
School System Goals
Academic Achievement
Safe and Orderly Schools
Community Collaboration
15
Total
Design Print Services
467,712
Design Print

• The four positions requested because of the
  significantly increased workload in support of
  No Child Left Behind.
• The funding provides additional equipment
  required to televise the Anne Arundel County
  Board of Education meetings.
• The maintenance funding provides current level
  of services.
• The current web press is over thirty years old
  and is becoming uneconomical for repairs

197,712
4.0
1.0 Copy Operator
44,976 1.0 Press Operator
44,976 1.0 Design Specialist
44,976 1.0 Video Specialist 62,784
270,000

• Maintenance Agreement 50,000
• Web Press 100,000
• Televising School Board Meetings 120,000

Areas of Impact
No Child Left Behind
Budget Task Force
Recruitment/Retention
Bridge to Excellence
OCR Agreement
Teacher Workload
HR Audit
School System Goals
Academic Achievement
Safe and Orderly Schools
Community Collaboration
16
Total
Charter Schools
3,414,850
Based on State formula, payments to Charter
schools for FY2007 would be at a rate of 9,757
per pupil. The total projected cost for 490
students is therefore 4,780,930. This cost is
being offset by those amounts (1,366,080) that
would normally be direct basic allocations for
staff and supplies. It is necessary to include
the net cost amount of 3.4 million in the budget
in order to fund the balance of the total
payment. If this additional funding is not
included, it will have to come through reductions
in other services, such as, utilities,
principals' salaries, maintenance costs, etc.
Cost 490 students _at_ 9,757 4,780,930 Kipp
(160) Chesapeake (180) Via (150) Calculated
Offset based on Staffing Ratios and MOI
Allocations (1,366,080) Total
Cost 4,780,930 Direct Allocations
(Offset) (1,366,080) Net Cost 3,414,850
Areas of Impact
No Child Left Behind
Budget Task Force
Recruitment/Retention
Bridge to Excellence
OCR Agreement
Teacher Workload
HR Audit
School System Goals
Academic Achievement
Safe and Orderly Schools
Community Collaboration
17
Revenues
17
Superintendents RecommendedFY2007 Operating
Capital Budgets
18
Estimated Revenues
Source FY2006 FY2007 Difference

• Federal(4.0)

Local(0.5)
Federal 30.5M 31.5M 1.0M State 212.7M 237.0M
24.3M County 477.5M 525.5M 48.0M Local
3.3M 4.2M 0.9M Total 724.0M 798.2M 74.2M
State(29.7)
County(65.8)
Total 798.2 M
18
Superintendents RecommendedFY2007 Operating
Capital Budgets
19
FY2007 State Foundation Funding
State Funding 237.0M
Foundation 221.5M 93.5 of State funding
State
County
Other 15.5M (6.5)
Federal
Local
19
Superintendents RecommendedFY2007 Operating
Capital Budgets
20
Targeted Per Pupil Foundation Amount
FY2002
FY2008
4,124
6,335
Base Per pupil
Targeted Per pupil
Base cost of adequacy to be achieved by
fiscal 2008 (As of FY2007 ) FY2008 Target will
increase each year (based on the implicit price
deflator for State Local governments)
State calculations are based on this amount
20
Superintendents RecommendedFY2007 Operating
Capital Budgets
21
Annual Per Pupil Foundation Amount
Increase
Base Amount
6,335
Target
5,959
5,497
2,211
5,029
1,835
4,766
1,373
905
642
Base
4,124
FY2004
FY2005
FY2006
FY2007
FY2008
21
Superintendents RecommendedFY2007 Operating
Capital Budgets
22
FY2007 Foundation Funding
State Funding Formula
Statewide
Enrollment Multiply by per Pupil Foundation
Amount Total Cost of Adequacy
827,596.00 X 5,959 4,931,644,565
Does not include 10 of Kindergarten, Adult
Education, and others
22
Superintendents RecommendedFY2007 Operating
Capital Budgets
23
FY2007 Foundation Funding
State Funding Formula
Statewide
AACPS
Enrollment Multiply by per Pupil Foundation
Amount Total Cost of Adequacy
71,723.00 X 5,959 427,397,357
827,596.00 X 5,959 4,931,644,565
37.0
State Contribution
158,122,197
Foundation Total
Does not include 10 of Kindergarten, Adult
Education, and others
23
Superintendents RecommendedFY2007 Operating
Capital Budgets
24
FY2007 Foundation Funding
By Amount Contributed
By Contributed
Prince George's Baltimore City Baltimore
Co Montgomery Anne Arundel Harford Frederick Howar
d Carroll Charles Washington Cecil St.
Mary's Calvert Wicomico Allegany Caroline Queen
Anne's Dorchester Garrett Somerset Worcester Talbo
t Kent
476,736,787 365,805,040 295,040,946
179,893,574 158,122,197 136,961,144
129,326,526 118,000,389 98,058,345 92,971,827
75,339,280 59,569,934 56,782,106 56,544,176
54,926,073 39,624,859 22,327,526 18,645,945
15,745,282 14,591,265 11,462,234 7,260,750
4,827,574 4,644,035
Baltimore City Allegany Caroline Somerset Wicomico
Prince George's Cecil Washington Charles St.
Mary's Dorchester Harford Carroll Frederick Calver
t Garrett Baltimore Co Queen Anne's Howard Anne
Arundel Kent Montgomery Talbot Worcester
73.70 72.00 71.00 70.40 66.80 63.20 62.80 6
1.70 61.60 60.50 59.90 58.90 57.80 56.30 56
.20 53.60 48.30 42.60 41.70 37.00 34.10 22.
30 19.00 19.00
State Contribution
24
Superintendents RecommendedFY2007 Operating
Capital Budgets
25
Expenditures
25
Superintendents RecommendedFY2007 Operating
Capital Budgets
26
FY2007 Budget Recommendation
By Category
798,169,466
Debt Service (3.6)
Administration (3.1)
Community Services (0.0)
Mid Level Administration (6.8)
Capital Outlay (0.4)
Fixed Charges (19.1)
Maintenance of Plant (1.5)
InstructionalSalaries Wages (38.4)
Operation of Plant (6.3)
Pupil Transportation (4.6)
Special Education (11.4)
Pupil Services (0.4)
Instructional Supplies and Materials (2.0)
Instructional Other Costs (2.3)
26
Superintendents RecommendedFY2007 Operating
Capital Budgets
27
FY2007 Budget Recommendation
By Type
798,169,466
Equipment (0.6)
Debt Service (3.6)
Other Charges (22.3)
Supplies and Materials (3.4)
Salaries, Wages (60.6)
Contracted Services (9.4)
27
Superintendents RecommendedFY2007 Operating
Capital Budgets
28
Position Chart
28
Superintendents RecommendedFY2007 Operating
Capital Budgets
29
Requested Budget Increase FY99FY07
Superintendents Recommended Budget Increase vs.
County Approved Increase
BTE Passes
BTE Implementation
Superintendents Recommended

County Approved
29
Superintendents RecommendedFY2007 Operating
Capital Budgets
30
Per Pupil Expenditure
FY1996 Enrollment 71,383
30
Superintendents RecommendedFY2007 Operating
Capital Budgets
31
Student to Instructional Staff Ratio
31
Superintendents RecommendedFY2007 Operating
Capital Budgets
32
Student to Non-Instructional Staff Ratio
32
Superintendents RecommendedFY2007 Operating
Capital Budgets
33
FY2007Capital Budget
33
Superintendents RecommendedFY2007 Operating
Capital Budgets
34
FY2007 Capital Budget
113.1 M
Total Capital Budget
34
Superintendents RecommendedFY2007 Operating
Capital Budgets
35
FY2007 Capital Budget
TOTAL FY07 Capital Budget113.1 M

• BOE Recurring Projects 49.6 M
• Student Safety
• ADA Compliance
• Systemic Improvements
• Textbook Program
• Maintenance Backlog Reduction
• Vehicle Replacement

35
Superintendents RecommendedFY2007 Operating
Capital Budgets
36
Additions to FY07 Capital Budget
FY2007 Capital Budget
Superintendents Priority
Cost
Project
2 Security Upgrades 2,000,000 (Various
schools) 15 Alternative Education
500,000 (Feasibility Study) 24 Southgate
Elementary 116,000 (Feasibility
Study) 25 Overlook Elementary 75,000
(Feasibility Study)
36
Superintendents RecommendedFY2007 Operating
Capital Budgets
37
FY2007 Capital Budget
Major Changes to FY07 Capital Budget
Superintendents Priority
Cost
Project
3 Textbooks 13,000,000 4 All Day K and
Pre-K 10,000,000 (Various Schools) 6 Maint.
Backlog Reduction 13,000,000 (Various
Schools) 8 Walls Partitions
3,000,000 (Various Schools) 14 Special Ed.
Realignment 2,500,000 (Central Special)
37
Superintendents RecommendedFY2007 Operating
Capital Budgets
38
FY2007 Capital Budget
IAC Project Support to Date

• Seven Oaks Elementary approved partial
  construction funding 4,024,000
• Traceys Elementary approved construction
  funding 1,700,000
• Harman Elementary approved partial construction
  funding 2,276,000
• Crofton Meadows ES HVAC systemic project
  funded at 490,000
• Windsor Farms ES HVAC systemic project funded
  at 490,000
• Severn ES HVAC systemic project funded at
  364,000
• North County HS gym addition funded at
  272,000
• R.H. Lee ES HVAC systemic project funded at
  779,000
• George Fox MS HVAC systemic project funded at
  397,000
• Meade HS Science approved funding of 2,426,000
• Southern HS HVAC systemic project funded at
  1,846,000
• TIMS Electrical approved two projects funded at
  110,000
• Note Balance of AACPS 38 million request has
  been appealed to the BPW

38
Superintendents RecommendedFY2007 Operating
Capital Budgets
39
Important Dates
February 15th BOE Approves Budget Parham
Building 1000a.m. March 1st Approved
Operating Capital Budgets forwarded to
County Executive May 1st County Executives
recommended Operating Capital Budgets
forwarded to County Council mid County
Council holds Public Hearings June 1st County
Councils deadline to approve final
budget 21st Board of Educations approval of
Operating Capital Budgets July 1st FY2007
Budgets Implemented