PICCS

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Charter school web portal Project development,
implementation, training technical
support Heimes Communications LLC
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myPICCS web portal

• myPICCS is a web portal for educators to access
  information and collaborate on projects.
• Because it is web-based, it can be accessed
  anywhere, anytime.
• Brings disparate information together in one
  place -- no more searching for old emails, memos,
  colleagues contact information, past reports on
  student data, etc.

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What is a web portal?

• Power of personal computers
• Use applications on your desktop to create
  documents and track data.
• Applications isolated to each computer.

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What is a web portal?

• Power of data sharing from PC to PC
• Use applications on your desktop to create
  documents and track data.
• Share documents with others via email, flash
  drive, CD, etc.
• Separate versions of the document reside on
  each PC
• Version control!
• What happens when you want to access a file that
  you left on your computer at work?

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What is a web portal?

• Power of networked PCs
• Use applications on your desktop to create
  documents and track data.
• Share documents with others by placing them on a
  network server (fancy computer)
• Common versions reside on the network
• Can access from any computer that is authorized
  to connect to the server
• Upload / Download
• Version control! I forgot to upload the latest
  version and no one knows Im working on it.

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What is a web portal?

• Power of a web portal
• Use applications on your desktop to create
  documents.
• Share documents with others by placing them on a
  network server (fancy computer)
• Common versions reside on the network
• Access through a web browser with a log-in and
  password
• Upload / Download
• No version control! Library to check in/check
  out documents

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What is a web portal?

• Power of a web portal
• Access data through the Internet
• Data resides on a network server user connects
  to the server and works on that fancy computer
• Share documents with others by working in an
  online environment
• Search documents with key words, categories,
  etc. (Google the schools documents)

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What is a web portal?

• Power of a web portal
• Collaborative planning with data and documents
  that reside on the server
• Calendar - everyone accesses the same calendar
  so updates are in real time
• Announcements - post an announcement to the
  network server so everyone can see it
• Task manager - create workflows by assigning
  tasks to teams and monitoring progress
• Wikis - an editable website that everyone can add
  to (Wikipedia)

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What is a web portal?

• Power of a web portal
• All of the documents, data and information is
  brought together into one place - a website
• Access the portal from any computer with
  Internet access and a browser (no special
  software required)
• Available 24/7
• The portal is intelligent - it organizes all
  of the data so that each user sees what is
  important to him/her in an organized,
  user-friendly interface
• Completely secure - originally created for the
  Department of Defense

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myPICCS web portal

• myPICCS allows participating schools to work
  together and share information across schools.
• Each school also has their own sub-portal within
  myPICCS where they can maintain data in a
  completely secure web environment.

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Login to myPICCS

• Access from any computer with Internet access
  and a web browser (Internet Explorer, Firefox,
  Safari, etc.)

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myPICCS Main Portal Page
Calendar Newsroom Forums Tasks Newest Library
Files RSS News Feeds Library Resources Web Groups
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myPICCS Main Portal Page
Calendar Newsroom Forums Tasks Newest Library
Files RSS News Feeds Library Resources Web Groups
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Calendar
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Calendar
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myPICCS Main Portal Page
Calendar Newsroom Forums Tasks Newest Library
Files RSS News Feeds Library Resources Web Groups
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Newsroom

• A place to make announcements
• Eliminate the hundreds of emails and memos
• Users can subscribe to the newsroom so that they
  receive an email when a new item is posted

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Newsroom
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Newsroom
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Newsroom
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myPICCS Main Portal Page
Calendar Newsroom Forums Tasks Newest Library
Files RSS News Feeds Library Resources Web Groups
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Forums

• A place to discuss ideas, projects, concerns,
  challenges, etc.
• Also known as message boards, discussion groups
• Conversations are presented in threads
• Person posts an idea or question
• Others respond to the idea or question
• Everyone can see all items in the conversation

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Forums
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myPICCS Main Portal Page
Calendar Newsroom Forums Tasks Newest Library
Files RSS News Feeds Library Resources Web Groups
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Task Management

• Assign tasks to members of a team
• Set deadlines
• Team members post when they complete tasks and if
  there is a document associated with the task
  (e.g. lesson plan), provides a link to access the
  item.
• Everyone can monitor progress

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Task Management
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Task Management
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myPICCS Main Portal Page
Calendar Newsroom Forums Tasks Newest Library
Files RSS News Feeds Library Resources Web Groups
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myPICCS Main Portal Page
Calendar Newsroom Forums Tasks Newest Library
Files RSS News Feeds Library Resources Web Groups
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RSS Feeds

• RSS Real Simple Syndication
• Old use of web - User surfs to multiple websites
  to access information
• New use of web (RSS) - Information comes to the
  user
• Example Accessing Education News
• Old model - user goes to www.nytimes.com/education
  , www.cnn.com/education, www.ed.gov, etc.
• RSS - user requests that sites feed stories of
  interest to them (NY Times, CNN and USED
  deliver education stories to the user through a
  window in the portal)

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RSS Feeds
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RSS Feeds
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myPICCS Main Portal Page
Calendar Newsroom Forums Tasks Newest Library
Files RSS News Feeds Library Resources Web Groups
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Library

• Store documents in the library for collaboration
  and archiving
• Check-in/Check-out process
• Fully searchable (Google your library)
• Preview documents before downloading
• Post comments about documents (e.g. ask a
  collaborator to focus on a particular section)

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Library
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Library
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Library
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Library
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Library
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Library
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Library
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Library
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Library
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Library
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myPICCS Main Portal Page
Calendar Newsroom Forums Tasks Newest Library
Files RSS News Feeds Library Resources Web Groups
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Resources Web Groups

• Access all resources assigned to a web group
• Create web groups
• Web groups are sub-groupings inside of the portal
• Users can be members of multiple web groups
• Only those who are members of the web group can
  see the resources shared by that group
• Example web groups
• All English teachers
• All Grade 3 teachers
• Members of the school-based team
• Teachers working on a collaborative project
• All teachers who instruct a particular student
  (useful for creating IEPs, discussing progress,
  etc. in a secure environment)

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Resources Web Groups
Record track professional development for
teachers
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Resources Web Groups
Record track professional development for
teachers
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Members
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Charter school web portal Project development,
implementation, training technical
support Heimes Communications LLC