Southeastern Hockey Officials Association SHOA Presentation to New Members

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Southeastern HockeyOfficials AssociationSHOA
Presentation toNew Members

• 2007 - 2008

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OUTLINE

• Welcome
• Who is SHOA?
• Code of Professional Conduct
• Game Assignments
• Game Reports
• No-Show Procedures
• Game Fees and Reimbursements
• Tax Records and Reports
• Training and Mentoring
• SHOA Communications

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Welcome

• For any questions, please contact
• SHOA Director of Training and Evaluation
• Marcus Currie
• 202-609-9862
• trainingeval_at_shoarefs.org

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Who is SHOA?

• Purpose SHOA Exists to
• Foster the development and growth of amateur ice
  hockey by providing trained and impartial
  officiating services to amateur hockey
  organizations operating within the SHOA area of
  responsibility.
• Assist in the character development of youth
  hockey players by instilling the ideals of
  citizenship, sportsmanship, fair play, and
  sacrifice through participation in competitive
  hockey.
• Provide adult leagues and players with a fair and
  orderly playing environment.
• Recruit and train interested individuals to
  provide skilled and impartial hockey officiating
  services.
• Provide appropriate support services to its
  members, to include training, game scheduling,
  collecting agreed to fees from subscriber
  organizations, and making payment to individual
  members on behalf of such organizations.

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Who is SHOA?

• USA Hockey Certifed Officials Serving the Metro
  DC / VA / MD Area
• The Board of Directors
• 5 Elected Officers and 4 Elected Directors
• Appointed Adjunct Members including the Webmaster
  and the Schedulers
• Each Other
• The General Membership of SHOA
• Partnered with the Players, the Coaches, the
  Leagues, the Clubs, the Rinks, and the Parents

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Who is SHOA?

• The Board of Directors
• President Phil Dake
• VP for Management Steve Robinson
• VP of Operations Bob Morin
• Secretary Bob Oliver
• Treasurer Dave Boyer
• Director of Scheduling Operations Peter Kester
• Director of Standards John Torre
• Director of Training and Evaluation Marcus
  Currie
• Director of Information Systems Gary Schwartz

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Code of Professional Conduct

• A professional SHOA official shall...

• always keep the game in proper perspective.
• always keep himself in the proper game
  perspective.
• always bear in mind that his role is to
  interpret and apply the playing rules, and
  provide a safe, impartial, and an orderly playing
  environment.
• never place his role ahead of the game.

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Code of Professional Conduct

• A professional SHOA official shall

• remember that the game is played for the
  benefit of the players.
• disqualify himself from any game where he has a
  personal interest, or a perceived interest.
• accept that he is obligated to the players,
  coaches and fellow officials to make difficult
  decisions fairly and objectively, without undue
  hesitation.
• not criticize, condemn, or complain about
  fellow officials, outside of our officiating
  community.

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Game Assignments

• Policy Each member is responsible for obtaining
  his own game assignments.
• Send email yourself
• Make return phone calls yourself
• Maintain proper records in Arbiter
• Parents should not be involved
• Keep a calendar!
• The scheduling system (Arbiter) is a web-based
  electronic system.
• SHOA has designated schedulers for specific rinks
  and programs.
• Schedulers send games through Arbiter
• Accept or decline games in Arbiter when they are
  offered

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Game Assignments

• The Schedulers
• 32 Current Scheduling Assignments

More
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Game Assignments

• The Schedulers (continued)

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Game Assignments

• Members are encouraged to seek assignments to as
  many rinks as possible
• Need to gain experience with other teams,
  coaches, parents Avoid homesteading
• Members should avoid seeking games that could
  present the appearance of a conflict of interest
• If you are a Coach or Player, not a good idea to
  officiate in any game involving any team in your
  own league
• Not a good idea to officiate in any games with
  relatives involved.
• Members are not obligated to accept any
  assignment proposed by a Scheduler.

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Game Assignments

• Brokering of games is strictly forbidden and
  subject to fines.
• Selling assignments for a fee
• Bartering assignments
• Accepting assignments for more than one rink at
  the same time
• Does not include substituting officials
• Accepting assignments at more than one rink
  without appropriate allowance for travel and
  dressing time
• Overscheduling, and then Dumping undesirable
  game(s)

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Game Assignments

• Procedure
• Schedulers are not obligated to initiate contact
  with members.
• Once a member accepts an assignment, he/she is
  obligated to work it.
• If you cant work the game, it is your
  responsibility to find a QUALIFIED replacement.
• The Scheduler MUST approve replacement for you to
  be released from the game.
• Dont call the Scheduler to give a game back!

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Game Assignments

• Procedure
• An official who does not carry out an assignment
  or obtain a substitute will be charged with a
  No-Show.
• When an assignment has been exchanged for, it is
  the responsibility of the official who is GIVING
  the assignment away to contact the affected
  Scheduler and to request permission to make the
  change.
• Good idea for both officials to notify the
  scheduler
• Until the Scheduler approves the change, you are
  responsible for the game.
• Bona Fide emergencies will be dealt with on a
  case-by-case basis.

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Game Assignments

• Assignment Consideration
• USA Hockey Level
• General Rule Give assignment to official who is
  at least your equal
• Talk with the Schedulers if youre not sure.

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Game Reports

• SHOA officials are obligated to provide both a
  verbal report and written report, anytime a
  serious or notable incident occurs.
• Serious misconduct by Player or Coach
• Assessment of a Game Misconduct, or Match Penalty
• Any unusual occurrence or circumstances
• Injuries, Fan incidents, Blackout, Weather
• About as important as on-ice performance!

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Game Reports

• Submission of a game report must be called into
  the Vice-President of Operations as soon as
  possible, but absolutely must be within 48 hours.
• Call Bob Morin, 410-647-2472
• Submit game report online from the Members only
  page at www.shoarefs.org
• Submit to gamereports_at_shoarefs.org
• Bob can answer all procedural questions
• Match penalties are to be called in within 24
  hours.
• Assaults on Officials are to be called in within
  24 hours AND an additional report must be filed
  online at www.southeastrfs.org within 24 hours.

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Game Reports

• Game reports must be clear and concise.
• Answer Who, What, Where, When, How, and Why.
• Stick to the facts, do not add opinions.
• Reports should be written by senior official.
• Match penalties require ALL game officials to
  write a report.
• Get a copy of the Scoresheet at the Rink
• Provides Basic Game Facts
• Do NOT wear your referee jersey outside the
  room/ice.

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No-Show Procedures

• Officials are to be at the rink 30 minutes prior
  to the game start time
• Officials are responsible for preceding the teams
  onto the ice before warmups and games
• Officials are considered an no-show if they
  arrive to the ice after 1/2 way through the 1st
  period (time on the clock)
• Officials will notify scheduler if they
  no-show ASAP
• If you work a game alone (a Solo), call the
  scheduler ASAP
• If you can, call before the game starts

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No-Show Procedures

• Schedulers will report the No-Show to the
  Director of Officiating Standards.
• Director of Officiating Standards will conduct an
  informal investigation.
• To determine the reason for absence.
• Was it excusable or non-excusable.
• If non-excusable, it will result in a fine, and
  any history of excessive no-shows can result in
  suspension.

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Game Fees and Reimbursements

• Getting paid for games worked is a good thing!
• Official will submit a Games-Worked sheet by the
  10th for the previous calendar month.
• Official shall submit Games-Worked sheets at
  least every sixty days to
• Email to games.invoice_at_shoarefs.org
• Fax to 703-273-4551
• Mail to P.O. Box 3194, Oakton, VA 22124
• Submitting games after sixty days are subject to
  a ten dollar fine.

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Game Fees and Reimbursements

• Treasurer shall pay each official on or about the
  20th of each month.
• Dues - Each official shall pay the Association
  annual membership dues
• Will be deducted from the first payment of the
  SHOA year. Currently 25 per year.
• Individuals under the age of 16 are exempt from
  paying the annual dues.

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Game Fees and Reimbursements

• Game-Worked sheets should be filled out when you
  arrive back home or at the rink.
• Otherwise you may forget (and not get paid).
• 7 Administrative fee - SHOAs Board of Directors
  have a few paid positions for services rendered
  to the Association.
• What happens when you get to the rink and one or
  more of the teams doesnt show up
• Bad Weather

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Tax Records and Reports

• SHOA is a tax-exempt, not-for-profit
  organization.
• If an official receives more than 600 in
  compensation from officiating games through SHOA,
  they will receive a form 1099 during January of
  the following year.

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Tax Records and Reports

• Deductibility of Expenses
• Each member should consult with a tax advisor for
  specific deductions available to him/her.
• Potential items for deduction
• Skate sharpening
• Laces
• Equipment (sweater, trousers, shin/elbow pads,
  helmet, whistles, skates, etc..
• Tolls
• Telephone expenses
• Mileage (special cases)

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Training Mentoring

• On-Ice Officials Assistant
• Extra Ref on the ice
• Take Me Out to the Ballgame
• New Refs watch discuss games with senior
  officials
• Skate with a Mentor
• Simply that!
• Wow, That First Game Was a Doozy!
• Informal follow-on seminar

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SHOA Communications

• Regular General Membership Meetings
• Subscription Email List via shoa_at_lists.shoarefs.
  org
• Getting replacement Officials
• For Schedulers emergency booking needs
• Seminar announcements
• SHOA general membership announcements
• Announcements regarding rule or procedure changes
  
• Private-party sales of used equipment
• Discussions of game situations
• Web Site www.shoarefs.org
• SHOA Member Directory
• USA Hockey Rulebook
• SHOA Constitution Standard Operating Procedures
• Between The Lines Newsletter
• Games Worked Game Report Forms
• Ask the Board
• Rink Directory