Uniform Complaint Process

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Workshop Outcomes

• Understand the intent and district requirements
  of the Williams Settlement
• Overview the resources in the Implementation
  Guide for the Williams Settlement Legislation
• Understand the role of SDCOE

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Agenda Introductions
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Background of Williams

• Williams vs. California, May 2000
• Settlement, August 2004
• SB 6, SB 550, AB 1550, AB 2727, AB 3001
  (chaptered September 29, 2004)
• Intent is to ensure all students have equal
  access to
• Instructional materials
• Qualified teachers
• Safe, clean, adequate facilities

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Requirements All Schools

• School Facilities Inspection System
• Instructional Materials Resolution Adoption
• Increased Teacher Monitoring Requirements,
  especially for teachers of English learners
• Increased Uniform Complaint Process and Notice
• Increased SARC Requirements

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Requirements 2003 Base API Deciles 1-3 Schools

• School Facilities Needs Assessment
• Emergency Repairs/Account
• Instructional Materials Funding
• County Office Annual School Visits Facilities,
  Instructional Materials, SARC
• County Office Annual Monitoring Teacher
  Assignments

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SDCOE Support

• Williams Task Force
• Implementation Guide for Districts
• Informational Workshops in November
• Website - www.sdcoe.net/williams
• Updates
• Deciles 1-3 Workshops - 830-1130 am
• January 21, SDCOE
• January 28, SCREC
• February 2, NCPDF

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Implementation Guide

• Introduction and Overview
• Topic Areas
• Contacts, Matrix
• QAs
• Resources
• Chaptered Legislation

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Teacher Assignment, Monitoring Review

• Michele Fort-Merrill
• Cynthia Free
• Human Resource Services

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Priority to be given to monitoring and review of
certificated employee assignments in Deciles 1-3
schools

• Education Code Section 44258.9
• AB3001, Statutes of 2004

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Annual monitoring and review of teacher
assignments in Deciles 1-3 schools

• Education Code Section 44258.9
• AB3001, Statutes of 2004

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Ensure that teachers assigned to classes in
Deciles 1-3 schools with 20 or more EL pupils
have appropriate authorization or training

• Education Code Section 44258.9
• AB3001, Statutes of 2004

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COE investigation of district efforts to ensure
staff in assignments requiring CLAD, BCLAD, or
ELD/SDAIE certification have required
authorizations or training

• Education Code Section 44258.9
• AB3001, Statutes of 2004

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Required monitoring and review 4-year
cycle Annually for Deciles 1 - 3 schools

• Education Code Section 44258.9
• AB3001, Statutes of 2004

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Submit Assignment Monitoring and Review Report to
the CCTC and CDE

• Education Code Section 44258.9
• AB3001, Statutes of 2004

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SARC will include Misassignments of
teachers, including EL teachers Number of
teacher vacancies for most recent 3-year
period

• Education Code Section 33126
• SB 550, Statutes of 2004

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High Priority Schools Grant application and
school action plan must include Highly
qualified teachers Appropriately credentialed
teachers for English learners

• Education Code Section 52055.625
• SB 550, Statues of 2004

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Facilities

• Bob Nicholson
• Pat Zoller
• Facility Planning Services

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THE WILLIAMS SETTLEMENTFacilities Style

• The facilities spirit of the Williams Settlement
  is to provide all students with adequately
  maintained schools.
• In keeping with this spirit of the settlement,
  there are THREE EASY PIECES.

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Three Easy Pieces

• 1st Piece All Schools
• 2nd Piece Deciles 1 - 3 Schools
• 3rd Piece SDCOE Districts

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1st Piece All Schools

• Every school must
• Enhance its School Accountability Report Card
  (SARC)
• Augment its Uniform Complaint Process (UCP)
• Develop a School Facility Inspection System (SFIS)

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2nd Piece Deciles 1 - 3 Schools

• Only Deciles 1 - 3 Schools must
• Participate in the County Superintendent Annual
  Visit
• Complete a School Facilities Needs Assessment
  (SFNA)
• Apply for reimbursement funds from the School
  Facilities Emergency Repair Account (SFERA)

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3rd Piece SDCOE and Districts

• Collaboration between SDCOE and Districts to
• Meet the spirit of Williams
• Create a regional approach to support Deciles 1 -
  3 schools

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Regional Approach

• Provide economy of scale
• Reduce administrative burden
• Provide flexibility
• Develop menu of services

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Wrap-up of Facilities Timelines

• January 1, 2005
• UCP for complaints regarding facilities
• Post notices in all classrooms

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Timelines

• January 25, 2005
• OPSC provides instrument to determine good
  repair
• January 31, 2005
• SAB adopts regulations for SFNA

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Timelines

• February 23, 2005
• Funds allocated for SFNAGP
• July 1, 2005
• School Facilities Inspection System
• Funds available for SFERA
• December 31, 2005
• OPSC reports state standard for good repair

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Timelines

• January 1, 2006
• Completed SFNA due to OPSC
• September 1, 2006
• Statute for good repair

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GUIDEBOOK

• Matrix
• Q A
• Sample/Draft forms
• Its a work in progress!
• Stay tuned!

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Instructional Materials

• Barbara Takashima
• Learning Resources
• Educational Technology

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Spirit of Williams

• All pupils have textbooks/instructional materials
  in 4 core areas
• All pupils have instructional materials by 8th
  week of school
• Includes health, foreign language materials and
  science lab equipment
• Provides funding, action, timelines

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Sufficiency Defined

• Each pupil, including English learners, has a
  textbook or instructional materials, or both, to
  use in class and to take home to complete
  required homework assignments.
• This does not require two sets of textbooks
  or instructional materials for each pupil.

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Sufficiency Defined

• Specifically applies to four subject areas
  mathematics, science, reading/language arts, and
  history-social science
• Also applies to health, foreign language and
  availability of science lab equipment

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All Districts

• Must hold a public hearing to make a
  determination through resolution that
• Every pupil has sufficient textbooks in 4 core
  areas
• Students in health and foreign language have
  sufficient textbooks
• Availability of science lab equipment

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All Districts

• Must make diligent effort to hold this public
  hearing and adopt a resolution
• By December 1, 2004
• By the 8th week of school in subsequent years
• See sample resolutions

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Sample Resolution on Sufficiency of Instructional
Materials for 2004-05
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Deciles 1 - 3 Schools

• Must show evidence of sufficiency of textbooks /
  instructional materials in 4 core areas
• Will be visited by a team February - April 2005
  for
• 2004-05
• Will be visited by a team within the first 4
  weeks of school in subsequent years
• 25 visits unannounced

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Deciles 1 - 3 Schools

• If visit determines insufficiency
• A report is filed in 5 business days
• District and school must remedy insufficiency by
  8th week of school
• Funding available to purchase instructional
  materials

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Funding for Deciles 1- 2 Schools

• One-time appropriation of 138 Million
• Provides funding for the purchase of
  standards-aligned instructional materials to
  become Williams compliant
• No repayment
• Available until funds depleted
• Approximately 85 - 100 per student

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Funding for Decile 3 Schools

• Available on a loan basis
• Must repay CDE taken out of general
  appropriations
• Awarded on a case-by-case basis
• Only 5 million deposited to CDE

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School Visits 2004 -05

• Must be completed by April 2005
• Team to check instructional materials,
  facilities, SARC
• 25 of visits unannounced
• CDE is developing visit survey form

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School Visits 2005 and beyond

• Must be conducted in first 4 weeks of school year
• Team to check instructional materials,
  facilities, SARC
• 25 of visits unannounced
• Insufficiency must be remedied within 8 weeks of
  school year

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Uniform Complaint Process, SARC, and Audits

• Victoria Carreon
• Business Services

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Uniform Complaint Process

• All school districts must update UCP to include
• Instructional materials
• Teacher vacancies and misassignments
• Emergency or urgent facilities issues
• Sample resolution and complaint form provided
• Implementation date January 1, 2005

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Notice Requirement

• Notice must be posted in every classroom in every
  school informing parents and guardians
• There must be sufficient instructional materials
• Facilities must be in clean, safe, and in good
  repair
• Where to file a complaint
• Sample notice provided

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Quarterly Report Requirement

• Present quarterly summary report of complaints
  to
• District governing board
• SDCOE
• Sample report format provided
• SDCOE will develop a process for districts to
  transmit reports electronically

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Financial and Compliance Audits

• Applies to all districts
• New items to be audited starting with audits of
• 2004-05 expenditures
• Sufficiency of textbooks and instructional
  materials
• Teacher misassignments
• Accuracy of SARC - all components

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Response to Audit Exception

• Submit corrective action plan to auditor and
  SDCOE if requested
• If district has corrected the issue or has an
  acceptable plan, state funding will not be reduced

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New SARC Requirements

• New components for SARC starting in 2004-05
• Number of teacher misassignments and vacancies
  over the last three years
• Sufficiency of textbooks and instructional
  materials
• Safety, cleanliness and adequacy of school
  facilities, and any maintenance needed to ensure
  good repair

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Revised SARC Template

• If school is in Deciles 1-3, SARC must be
  completed before site visit
• Visits anticipated between February and April
  2005
• In future years, visits will be in first 4 weeks
  of school
• Draft SARC template from CDE provided

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Closing Next Steps

• Unanswered Questions
• Website - www.sdcoe.net/williams
• Updates
• Deciles 1-3 Workshops - 830-1130 am
• January 21, SDCOE
• January 28, SCREC
• February 2, NCPDF