ORCA Workshop 3

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ORCA Workshop 3

• Grants.gov
• Requires Adobe Reader Version 8.1.1 or higher

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Grants.gov

• Electronic Proposal Gateway for all of the
  Federal Government Agencies except
• The National Science Foundation (NSF) can be
  accessed through either Grants.gov or NSFs
  FastLane (FastLane is still easier)
• You do not have to register to use Grants.gov

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Grants.gov website. Find and/or Apply (red box
in upper left)
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Find Grant Opportunities Page. Choose type of
search
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Search by Agency Page (Dept. of Health Human
Services NIH)
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Sample Grants.gov Opportunities

• Agency Close Date Description
  Opportunity No.
• NIH 4/17/2009 NCMHD Health Disparities
• Research on Minority and
• Underserved Populations R01
  RFA-MD-09-004
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• NIH 09/07/2009 Immunology of Biofilms R01
  PA-07-288
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• ED 03/19/2009 Higher Ed Disaster Relief
  ED-GRANTS-011609-002
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• NEH 05/14/2009 Preservation Assistance Grants
  20090514-PG
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• USDA 03/20/2009 2009 Conservation Innovation
• Grants USDA-NRCS-NHQ-09-01

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Apply for Grants page. Click on Download a Grant
Application Package
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Enter the Funding Opportunity Number then click
on Download Package
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Be sure you have Adobe version 8.1.1 or higher.
Click on download
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Enter e-mail for notice of changes to this
opportunity (optional). Click
on Download Application Package.
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Save your work on your hard drive at least after
each form is completed if not more often.
When complete the actual submission will be done
by ORCA. You will e-mail the application to your
ORCA Administrator for submission.
Application will be saved under this name on your
hard drive.
Grant Application Package (Table of Contents)
Application Filing Name PI last Name Title of
Proposal Mandatory Documents / Optional
Documents
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SF 424 (RR) Cover Page filled in with BYU
information. (page 1 of 2)
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Budget number must agree with the total from the
budget pages.
SF 424 (RR) Cover Page 2 of 2. When complete
Close Form (top left)
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Returned to Grant Application Package page.
Highlight and move the next Mandatory Document
over to the right hand box the Research
Related Senior/Key Person Profile. Click Open Form
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Attach Bio Sketch PDF file along with a Current
Pending Support PDF file here.
Fill out the Profile for yourself as Principal
Investigator. If this is an NIH application, be
sure to include your NIH Commons User ID in the
block at the red arrow above. If there are other
faculty, enter their information as well.
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The next form on this application is the Research
Related Other Project Information. Move it over
to the right hand box and Click Open Form.
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In the example above, Human Subjects and Animal
Use are indicated so as to show the Assurance
numbers. Mark yes on yours only if they apply,
otherwise click on No. The Project Summary and
Project Narrative PDFs can be loaded here.
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The next form to be considered is the Research
Related Project/Performance Site Location. Once
it is moved over to the right hand box, click
Open Form.
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This brief form requires the location(s) where
your work will be performed.
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The next mandatory form for this application is
the PHS 398 Cover Page Supplement. Move it to the
box on the right and click Open Form.
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Holding the cursor over the boxes for New
Investigator? will create a pop-up text box that
describes what criteria is used to determine who
is a New Investigator
Enter one or more degrees that you nave received.
First of two pages of the PHS 398 Cover Page
Supplement.
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The Human Embryonic Stem Cell Yes or No boxes
MUST be clicked. Anything highlighted on the
forms is a required box or field.
Page two of two for the PHS Cover Page Supplement.
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The next form is the PHS 398 Research Plan Form.
As with the others, move the form name to the
right hand box and click Open Form.
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The Research Plan page is in addition to the
narrative that was uploaded earlier. Here you
have the opportunity to attach PDF files that
address specific issues and aspects of your
proposal. Any topics that have no relevance
should be left blank.
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The last Mandatory Form is the PHS 398 Checklist
move it over and click Open Form.
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This 1st of 2 pages will likely need no additions
or edits however page 2..
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Program income is any cash that might be
generated from things like fees charged to
participants.
Page 2 has one set of boxes that must be
addressed usually with No.
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For this particular funding opportunity, a Cover
letter is an Optional Document. For demonstration
purposes we will move it over and open it.
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Here you upload a PDF of a cover letter.
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Budgets for NIH are of two types Modular and
Full. The Program Announcement will tell you
which is required for your proposal. Well look
at both.
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Indirect Costs are filled in as shown here.
For Funds Requested, use the drop-down key to
choose budget amounts in 25,000 modules.
Take note of BYUs Cognizant Agency information
- and our Indirect Cost Rate Agreement Date.
Modular Budget Pages show two periods (years) per
page. No budget breakdown is required on this
page.
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Budget Justifications allow you to tell the
Sponsor who will be actively working on the
project, and give a brief description of what
the main cost elements are that led you to choose
the funding module you did. As with all
attachments, use PDF files.
In our sample proposal budget we have only 2
years so, budget periods 3, 4 and 5 are left
blank. The cumulative budget information
populates automatically. Budget justifications
are highly recommended.
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Be sure to click on either Project or Subaward.
Start date for period is pre-populated. Fill in
the end date for the period.
Research Related Budget, Sections A B, Period
1
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This 2nd page of the budget carries items like
Equipment and Travel.
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3rd Page of Budget the end of the 1st Period
(Year) and spot for up-load of Budget
Justification PDF. Note the Next Period button
in the upper right. Click it to generate the 2nd
Period (Year).
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Be sure to update the Start Date and End Date for
this 2nd Year
For our sample proposal, this 1st page of year 2
is the same as the 1st page of year 1.
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In this 2nd Year it is anticipated that there
will be less travel than in Year 1.
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This final page of year 2 shows the total for
that year to be 112,500. Scroll down to the next
page gives a cumulative budget.
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This cumulative budget of 262,500 should agree
with the amount on the cover page of the proposal.
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You are done! Save on your hard drive. E-mail the
proposal to your ORCA Administrator see the next
slide.
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The final part of the proposal is to complete the
BYU Internal Summary Sheet. This document will
carry the signatures of the Principal
Investigator, the Department Chair and Dean (or
Associate Dean). The Summary Sheet is then sent
to ORCA when the proposal is e-mailed
over. Allow 2 to 3 days for processing and
submission of your proposal.
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ORCA AdministratorsA-285 ASB