Voices of World War II

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LSTA Digital Imaging Grants Presentation Projects
Workshop September 13, 2002
Workflow for cataloging/metadata creation
Wendy Sistrunk Music Catalog Librarian
University of MissouriKansas City
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Metadata is commonly divided into three types

• DESCRIPTIVE - that which describes the object,
  relating to what the object contains or is about
• ADMINISTRATIVE - that which indicates the who,
  what, where, how aspects associated with the
  objects creation and preservation
• STRUCTURAL - that which relates to the formal set
  of associations within or among individual
  information objects, i.e., how a system functions

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Structural metadata is embedded in the SADiE
Workstation and in the way the MARC records are
parsed in the online catalog (Innopac)

• SADiE PQ PRINTOUT
  Date 06.09.02
• PQ Processed on SADiE v4
• Sampling Rate 44.1kHz
• Output Resolution 16bps
• Input Resolution 16bps
• Source
  Recorded ADD
• Mastered by SM Mode 2
  0000000000000
• Recorded by SM Cat. No
• File c\projects\War5B\War5B.edl
• Offsets used
• 75 CD frames before the first track
• 12 CD frames before other tracks and
  indices
• 5 CD frames after track end
• 150 CD frames after the end of CD
• (All times printed in CD frames - 75fps)
• Tno Ind Start Time PQ Duration CD Time
  PQ Time
• 1 Goldin40092May10_1942side1
  000000000000
• 0 000008.48 000002.00
  000000.00 000007.48
• 1 000010.48 000851.22
  000002.00 000009.48

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Administrative Metadata embedded in the
bibliographic record

• Data captured on May 3, 2002, as a .WAV file
  using a SADiE digital workstation, version 4.1.
• Grant funded in part through the Library Services
  and Technology Act, administered by the Missouri
  State Library, Secretary of State's Office.
  Presented by the UMKC University Libraries
  Department of Special Collections and the Marr
  Sound Archives, in partnership with the Truman
  Museum Library.
• Provenance Arthur B. Church.
• Originally issued as a 16-inch instantaneous-cut
  disc.
• Title supplied by Special Collections staff.
• Broadcast date Sept. 4, 1942.
• System requirements RealAudio Basic Player
  Internet Explorer or Netscape version 4.0
  Macromedia Flash player, version 6.0 sound card.
• Mode of access Internet.

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MARC Tags

• (008) Fixed fields
• 02x Reference number (ISBN, ISSN, manufacturers
  no.)
• 041 Language code
• 1xx Main entry (author, composer, corporate
  name)
• 24x Title
• 260 Publication info.
• 300 Physical description
• 4xx Series
• 5xx Notes (general, summaries, contents,
  access, etc.)
• 6xx Subjects
• 7xx Added entries (additional authors, titles,
  relational works)
• 856 Electronic location and access

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Dublin Core Metadata Elements

• Identifier
• Language
• Creator
• Title
• Publisher
• Date
• Source

• Format
• Description
• Contributor
• Subject
• Rights
• Relation

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• After the digitization process, the Catalog
  Librarian creates the descriptive metadata for
  the original item (disc), cataloging it directly
  into the OCLC Online Computer Library Catalog
  national database (Passport).

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Example of record in Passport
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Example of record in Worldcat
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• This descriptive metadata record (bibliographic
  record) is then exported into the local database,
  MERLIN, where it is also directly accessible to
  any MOBIUS library within Missouri.

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Example of record in MOBIUS
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• The OCLC / MERLIN bibliographic record numbers
  are e-mailed to the Special Collections student
  assistant. A Dublin Core template has been set
  up in OCLCs Connexion database to describe the
  digitized version of the original objects.

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Dublin Core template in Connexion
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• Cutting and pasting from the original record in
  MERLIN, the student assistant adds information
  and access points specific to the item (such as
  listing of contents).

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• The Dublin Core save numbers describing the
  digitized version are e-mailed back to the
  Catalog Librarian, who reviews the metadata
  record in Connexion.

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• The Catalog Librarian crosswalks the record
  from Dublin Core to MARC, corrects any anomalies,
  and adds authoritative access points (such as
  Library of Congress Subject Headings and names
  from the OCLC Name Authority File)

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Dublin Core crosswalked to MARC template
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• The record is updated into the OCLC database
  (Worldcat).
• The OCLC record is then exported into MERLIN.

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Example of record in MERLIN
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• The OCLC / MERLIN bibliographic record numbers
  are given to the Library Assistant in the
  Cataloging Department, who adds the URLs for the
  corresponding .RAM sound files into the MERLIN
  bibliographic records.

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.RAM sound files added in MERLIN
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Example of record in MERLIN