Uganda Christian University Archives

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Uganda Christian University Archives

• A Project of the
• Yale University Library
• Digital Repository Service

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Project History

• The Uganda Christian University Archives Project
  began as a collaboration between the Yale
  University Divinity School Library and Uganda
  Christian University.

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The Church of Uganda (Anglican) and the founding
of Uganda Christian University

• Bishop Tucker Theological College, founded in
  1913, was the leading theological college in the
  Anglican Church of Uganda. Encouraged by the
  basic educational facilities at Bishop Tucker
  Theological College, the Provincial Assembly of
  the Province of the Church of Uganda resolved to
  make Bishop Tucker Theological College one of the
  campuses and also the headquarters of a
  broad-based federal university. Uganda Christian
  University was born from Bishop Tucker
  Theological College. The university was
  established by the Province of the Church of
  Uganda and licensed by the Government of Uganda,
  Ministry of Education in 1997.

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Uganda Christian University
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The archives

• Because of the close relationship between the
  Uganda Christian Church (Anglican) and Uganda
  Christian University, the archives of the Church
  are held at the university.

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Uganda Christian University Archives
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UCU Archives
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UCU Archives
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Yale Divinity LibraryThe Day Missions Collection

• The Divinity Librarys Day Missions Collection
  was established in 1891 by George Edward Day,
  professor of Hebrew language and literature in
  the Divinity School, and his wife, Olivia
  Hotchkiss Day.

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Latourette Fund

• In 1981, an endowed fund was established from
  the estate of Kenneth Scott Latourette, a
  professor of missions at Yale Divinity School, to
  support the Day Missions Collection of the
  Divinity Library.

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Latourette Fund

• Income from the Latourette fund supports the
  Kenneth Scott Latourette Initiative for the
  Documentation of World Christianity, which was
  created to preserve and provide access to the
  documentation of the history of Christian
  missions and of the life, thought, and practice
  of Christianity outside the west.

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Latourette Fund

• Over the past several years Yale Divinity School
  Library has partnered with institutions worldwide
  and with commercial microfilming vendors to
  microfilm published and unpublished materials
  that complement the holdings of the Day Missions
  Collection at the Divinity Library.

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Uganda Christian UniversityPilot Project

• Funds from the Latourette initiative were used
  to set up a pilot project in 2006 to microfilm
  materials from the archives of Uganda Christian
  University, starting with the archives of the
  Church of Uganda.

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Paul Stuehrenberg and Dorothy Woodson met with
representatives from the UCU and IDC Publishers
in May-June 2006 to discuss the microfilming.
From left to right Frederick Mukungu (UCU
Librarian), Paul Stuehrenberg (Yale Divinity
Library), Christine Byaruhanga (UCU Archivist),
Dorothy Woodson (Africana Curator, Yale
University Library), Frans Havekes (IDC
Publishers).
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Agreement between Yale University Divinity School
Library and Uganda Christian University

• A formal agreement between Yale and UCU was
  drafted and signed by Ann Okerson of Yale and
  Stephen Noll of UCU in 2007.

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The microfilming process

• The pilot project was to produce 50 reels of
  microfilm.
• Preparation of the materials was done by UCU.
• Martha Smalley visited UCU in September 2006 to
  advise on the preparation of the materials.

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The microfilming process and the creation of the
digital files.

• Filming of the pilot project was done by IDC
  Publishers of Leiden, beginning in December 2006
  and completed in July 2007.
• Digital files (.jpgs) were first created in order
  to create the microfilm.

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The digital files.

• The Divinity Library received a hard drive with
  the first digital files providing 50,000 images
  in September 2007.
• Paul Stuehrenberg heard about the librarys
  Digital Repository Service at an LMC meeting and
  approached Meg Bellinger about housing the UCU
  digital files in the DRS.

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The digital files.

• Paul, Martha, and Amy met with Meg Bellinger and
  Audrey Novak on September 14 to discuss the UCU
  files as a possible candidate for inclusion in
  the DRS.
• Paul applied for and received approval for funds
  from the Yale International Associates Program to
  bring Christine Byaruhanga, the archivist at
  Uganda Christian University, to come to the
  Divinity Library in April through June 2008 to
  work on updating the finding aid with more
  detailed descriptions of the material.

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The digital files.

• Meanwhile, Amy, Martha, Bill Landis, and Youn Noh
  meet to work out a plan for updating the finding
  aid so that it can be linked to the digital
  images.
• Youn Noh works on creating METS records that will
  be the metadata for the images.
• Jeffrey Barnett and his team work on the actual
  linking of the images to the finding aid.

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The Digital Repository Service

• Currently in testing.
• First projects include finding aids, rebooks, and
  statcats.
• UCU Project would be first to tie a finding aid
  to digital images.

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The Digital Repository Service
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The original Finding Aid for the Archives
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Christine Byaruhanga, archivist at Uganda
Christian University, came to the Divinity
Library in April 2008 as part of the University
Librarys International Associates program.
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Christine was at the library for 3 months, and
while here worked on enhancing the finding aid
for the collection with more detailed
descriptions.
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Sample digital files.
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Sample digital files
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Sample digital files
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The Uganda Christian University archives
projectto be continued