PostEvent Activities

1
Module 14
Post-Event Activities
2
Learning Objectives

• Identify reasons for having a comprehensive
  post-event process for major special events.
• Identify reasons for having thorough after-action
  documentation for major special events.
• Identify variety of post-event activities,
  including logistics and accounting wrap-up
  functions.
• Identify several methods for conducting an
  after-action process.

3
Question
Who has had any experience in conducting wrap-up
activities after a major special event?
4
Exercise
Make a list of all activities you can imagine
would be required at the conclusion of a major
special event.
5
Post-Event Activities Key Components

• Logistics wrap-up
• Accounting functions
• After-action report

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Logistics Wrap-Up

• Retrieve all department supplies and equipment
  from all personnel and event locations. (Check
  against inventorycomputerized is most
  efficient.)
• Return all internally acquired resources to
  applicable divisions.
• Collect and store all temporarily issued
  equipment (e.g., riot gear).
• Return all leased equipment to suppliers.

7
Logistics Wrap-Up (continued)

• Inspect all facilities used by security
  personnel.
• Return any unused munitions to storage or
  suppliers, if applicableif munitions used,
  record inventory number.
• Return any specially modified equipment to its
  intended use (vehicles, shotguns, etc.).
• Restore all facilities to regular operational
  status (property room, store rooms, etc.).

8
Accounting Functions

• Obtain and review invoices from suppliers.
• Obtain and review invoices from supporting or
  partner agencies for personnel overtime,
  equipment, supplies, etc.
• Review and process internal personnel
  actionsovertime pay, comp time requests, injury
  reports, etc.
• Prepare final report itemizing all expenditures.

9
After-Action Report

• Documents the following
• Nature of the event
• Which agencies participated in security
• What activities occurred during the event
• What security efforts were implementeddetails of
  each area of operations, such as communications,
  intelligence, credentialing, logistics, training,
  etc.

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After-Action Report Critique of planning and
implementation

• What went well
• What didnt go well
• Consequences
• Lessons learned

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Question
What are some alternative methodologies for
obtaining input and information to critique the
security of the special event?
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After-Action Report Alternative methodologies for
obtainingafter-action findings

• Supervisors complete individual critiques (using
  standardized questions). If the event continues
  over more than one day, they complete a report
  for each day (so they dont forget small
  details).
• Members of the event evaluation team conduct
  debriefing interviews with event security
  supervisors, commanders, and others.

13
After-Action Report Alternative methodologies for
obtainingafter-action findings (continued)

• Focus groups are held with event security
  commanders and supervisors to discuss the issues.
• Event evaluators spend time in the field during
  the event to collect their own observations and
  critiques.

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After-Action Report Common critiques

• Didnt execute as planned
• Communications breakdown
• Inadequate training
• Inadequate supplies

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After-Action Report

• Example
• Seattle Police Departments handling of the World
  Trade Organization meeting in 1999
• www.seattle.gov/Police/Publications/WTO/WTO_AAR.PD
  F
• Executive summary is available as a handout for
  this module.

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Conclusion
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Tabletop Exercise
Continuation of Module 1 Tabletop Exercise,
Pre-Planning for Major Events
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• BREAK