Management Functions

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Management Functions
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The 90/90 Law of Work Schedules

• The First 90 Of A Job Takes The First 90 Of
  The Time The Last 10 Of A Job Takes The Other
  90 Of The Time.

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Everything Takes Longer Than It Takes
ESTIMATED COMPLETION TIME 2 YEARS
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The First Myth of Management

• Is That it Exists!

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Overview

• Five Functions Of Management
• Planning
• Organizing
• Coordinating
• Directing
• Controlling

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Planning

• The process of selecting and developing the best
  course of action to accomplish an objective
• Keystone of all other management functions

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Planning Requirements

• THOU SHALT KNOW
• THY MISSION

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Planning Requirements

• Specific Objectives
• Mission Statement
• Objective
• Operations
• Evaluate the Environment

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Planning Requirements

• Evaluate the Alternatives
• Select Best Course of Action
• Develop a General Plan
• Within Resource Constraints
• Must be kept up to date
• A Plan Answers

WHY?
WHERE?
WHAT?
HOW?
WHO?
WHEN?
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Organizing

• Determine the Tasks
• Establish the Structure
• Allocate Resources
• Develop Procedures

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Principles of Organization

• Span Of Control
• Functional Grouping
• Unity Of Command
• Delegation Of Authority

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Span of Control

• The maximum number of subordinates whose work
  you can effectively supervise.

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Functional Grouping

• Grouping of functions according to their relation
  to one another.

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Unity of Command
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Delegation of Authority
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AIR FORCE ORG CHART (TYPICAL)
THE GENERAL
COFFEE MAKER
DOUGHNUT GETTER
OPR OPR
GENERALS AIDE
CHIEF OF STAFF
CLEANER UPPER
KOOL AIDE
BANDAID
MYSTERIOUS BUT INFLUENTIAL COLONEL
CRISIS CONTROL CHIEF
HEAD SNAKE
MOTOR POOL MECHANIC
BRAIN SURGEON
CHIEF OF COMPLAINTS
FROG (FUTURE PRINCE)
BOMBER BRANCH
PARADES OFFICIAL
EXORCIST
FIGHTER BRANCH
REMOTE ASSN BRANCH
FULL TIME WEINIE
RUMOR CONTROL CHIEF
CHAPLAIN
AUTO IMPORTS SECTION
BICYCLE BRANCH
MILITARY INTEL
RED CROSS
PART TIME WEINIE
BROKEN BRANCH
OUIJA BOARD MONITOR
BLUE CROSS
DOUBLE CROSS
PUBLIC RELATIONS
SAUSAGE LINK
PRIVATE RELATIONS
BROKEN ARROW
HOT DOG
PALYMIST
SCAPEGOAT
CROSS TRAIN
MOVIE CREW
GOOBER
COMMAND ASTROLOGER
CAPT W/NO AUTHORITY
GUY ON LEAVE
ENGINEER
GOPHER
CAREER COUNSELING
HOT STICK
DEPUTY ENGINEER
CONFUSED PERSON
GOOF UP
GUY WHO NEVER SHOWED UP
MEAT HEAD
GOOF UP WITH ADVANCED DEGREE
TRACK WIPER
DIRT FARMER
ME!
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Coordinating

• Thought Accomplished between agencies
• Action Sequencing of activities (timing)

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Coordinating

• Coordination Helps To
• Maintain Good Human Relations
• Unify Efforts
• Promote Mutual Understanding
• Get Concurrence

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Interim Summary

• Planning
• Keystone
• Answers Questions
• Organizing
• Primary Steps
• Principles
• Coordinating
• Thought
• Action

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Directing

• Take Command
• Give Orders/Instructions
• Obtain Unified Action

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Controlling

• Formal measurement and analysis of actions at
  established checkpoints.

• Establish standards
• Compare results with standards
• Take corrective action
• Follow-up

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Summary

• Five Functions Of Management
• Planning
• Organizing
• Coordinating
• Directing
• Controlling