Broward County Public Schools

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Planning a Student Conference

• Broward County Public Schools
• Presented by
• Donna Caplan
• Tera Faso
• Brandi Parsell

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Evolution of Conference
1993 IBE WYNDAM HOTEL Dania
Beach, FL 1995 AOF NOVA SOUTHEASTERN
ACADEMY OF FINANCE CONFERENCE Nova
Southeastern University 2000 AOHT
PROTOCOL FOR THE TRAVEL
PROFESSIONAL Broward County Convention
Center 2001 AOIT SYMPOSIUM Broward
County Convention Center
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Evolution of Conference

• 2002 AOF/AOHT/AOIT
• NAF Student Summit of Broward County
• Building Relationships for your Future
• Broward County Convention Center
• 2003 AOF/AOHT/AOIT
• NAF Student Summit of Broward County
• Teamworks
• Broward County Convention Center
• 2004 AOF/AOHT/AOIT/IBE
• Broward County Student Conference
• Living the American Dream
• Broward County Convention Center

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Event Tasks

• Committee Breakdown
• Committee Responsibilities
• Committee Communication

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Committee Breakdown
Facility Exhibitors Presenters Budget
Marketing Volunteers/Teachers
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Facilities

• BROWARD COUNTY
• CONVENTION CENTER
• Grand Floridian Ballroom
• Floridian Ballroom
• Eight Meeting Rooms

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Logistics

• Audio Visual
• Strong Communications
• Security
• Stage Hands
• Trash Hauling
• Electrical Service

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2005 Broward Student Conference Living the
American Dream
700 a.m. 700730 a.m. 730 a.m. 730830
a.m. 745 a.m. 830 a.m. 835 a.m.
Volunteer Arrival Buses Leave Schools Exhibitors
Set Up Buses Begin Arriving Students Visit
Exhibitors Presenter Arrival/Orientation OPENING
SESSION Grand Floridian Ball Room VIDEO
PRESENTATION
AGENDA
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2005 Broward Student Conference Living the
American Dream
845 a.m. 855 a.m.
DISTRICT GREETING/ ORIENTATION TO PROGRAM John
J. Miracola, Director Career, Technical
and Adult/ Community Education INTRODUCTION
OF KEYNOTE SPEAKER John J. Miracola
AGENDA
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2005 Broward Student Conference Living the
American Dream
900 a.m. 920 a.m. 9301005
a.m. 10151050 a.m. 11001135 a.m. 1135
a.m. 1215 p.m. 100115 p.m.
KEYNOTE SPEAKER Richard Clark Chief
Administrative Officer NABI
Pharmaceuticals Break BREAKOUT SESSION
1 BREAKOUT SESSION 2 BREAKOUT SESSION 3 Plated
Lunch Grand Floridian Ballroom FASHION SHOW
Dress For Success CLOSING REMARKS
AGENDA
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Food Beverage

• Continental Breakfast/Beverages
• VIP Food Area
• Plated Lunch
• Salad
• Main Course
• Dessert
• Rolls
• Beverage

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Exhibitors
Recruiting Coaching Accommodating
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Exhibitor's Application
Please e-mail this response form (Insert e-mail
address) OR fax to (Insert fax number) by (Insert
date). School/Company __________________________
__________ Product/Service Description ________
____________________________ Exhibitors
Name ____________________________________ Profe
ssional Title ____________________________________
Address ____________________________________
Work Number ____________ FAX Number
____________ E-MAIL ____________________________
________ Please indicate what opportunity you
will be providing for our students ____
Educational Tools ____ Internship
Opportunities ____ Investment Tools ____
Professional Tools ____ Post-Secondary
Education ____ Employment Opportunities ____
Networking Skills ____ Life Enrichment
Resources Other _____________________________
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Exhibitor's Application
I would like to make a financial contribution to
the Broward Academy Student County Conference in
the amount of ____ 250 ____
500 ____ 1,000 ____ 2,000 ____
Other Checks payable to Broward Education
Foundation Check One ____ AOF ____ AOHT
____ AOIT ____ IBE Mail To Attention
(Insert Name) 600 SE 3rd Avenue 11th
Floor Ft. Lauderdale, FL. 33301 Please
indicate specific needs for set up _____
Specific space allotment for set up
Electric Outlet Y or N Is your company open to
providing internship or employment
opportunities to NAF students? ______ YES
______ NO If YES, please indicate the number of
positions available and a brief internship or job
description with your application as an
attachment. Space is limited The first
seventy-five applications will be accepted as
exhibitors.
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Presenters' Topics
Accounting Careers That Rock Communication
Skills Community Service Diversity in the Work
Place Dressing for Corporate America
Employment Entrepreneurship Financial
Aid Financial Planning Globalization Hotel/Crui
se Management Careers
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Presenters' Topics
Interviewing Skills IT Career
Choices Leadership Lifelong Employability vs.
Longlife Career Networking
Skills Non-Traditional Careers Personal and
Professional Growth Public Speaking and
Persuasion Social Responsibility Successful
Women Transition from High School to College
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Fashion Show
Models Attire Business
Interview Business Casual Business
Professional Rehearsal
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Sponsorship Form

• SPONSORSHIP LEVELS AND BENEFITS
• Cash and In-Kind Contributions
• PATRON10,000
• Appropriate company executive invited to make
  brief remarks
• Banner prominently displayed in general session
• Primary placement of company name/logo on
  program
• One of the following naming rights Opening
  Session, Luncheon
• or Closing Session
• Prime Job/Career Fair Station
• Primary mention in press release
• PLATINUM5,000
• Banner prominently displayed in general session
  room on front
• wall
• Display of company name/logo on program
• Exhibit hall naming rights
• Preferred Job/Career Fair station

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Sponsorship Form

• SPONSORSHIP LEVELS AND BENEFITS
• Cash and In-Kind Contributions
• DIAMOND2,500
• Banner prominently displayed in general session
  room on
• surrounding walls
• Display of company name/logo on program
• Upgrade Job/Career Fair Station
• GOLD1,000
• Banner displayed in general session room on
  surrounding walls
• Display of company name/logo on program
• Naming rights to session room
• SILVER500
• Banner displayed in general session room on
  surrounding walls
• Display of company name/logo on program

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Sponsors
PATRON American Express Citygroup DeVry
University Greater Fort Lauderdale Convention
Visitors Bureau
Thank You
PLATINUM Rex Three TransHire State Farm
Insurance Citrix IMACS
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Sponsors
GOLD The Art Institute of Fort Lauderdale Strong
Communications
Thank You
SILVER BankAtlantic RTM STAR Center Broward
Convention Center
BRONZE IT Women Publix Holland America Line City
Furniture
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Budget Breakdown
50 GRANTS American Express Citigroup
State Farm 30 IN-KIND Facility
Partnerships Program Design and
Printing Badges and Snacks 20 DONATIONS
Citrix DeVry Holland American IT
Women
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Budget
FOOD BEVERAGE PROGRAM
Convention Center Rooms Design/Graphics
Continental Breakfast Printing Plated
Lunch Student Snacks
SUPPLIES Name Badges
EQUIPMENT RENTAL/ Ribbons for Badges
SUPPLIES Room Signs Convention
Center Student Wristbands Strong
Technology Security GIFTS
Certificates
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Budget
ACTUAL STUDENT ATTENDANCE
SPEAKERS/PRESENTORS NEEDED
AOF 394 48 AOHT 150 19 AOIT 270 33
IBE TOTAL 814
AOF 34 AOHT 8 AOIT 14 IBE 5 TOTAL 61
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Budget
CHARGE PER STUDENT Total Actual
Costs 55,679.73 Divided by Total
Students 814 Cost Per Student 68.51
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Marketing and Public Relations

• THINGS TO CONSIDER
• Honor promises to event sponsors regarding logos,
  banners, and press mentions.
• Set deadlines for program submissions and BE
  TOUGH!
• Require sponsors and/or exhibitors to submit
  electronic versions of logos.
• Secure a sponsor who will print all materials as
  an in-kind donation.
• Determine if PR efforts and marketing materials
  must be approved by your school district.
• Choose a single contact to handle PR inquiries.

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Marketing and Public Relations

• THE PROGRAM
• A must for orienting students to the days
  activities
• Must include
• Schedules for all groups
• Bios/photos of all key speakers/presenters
• A welcome address from Program Director
• Maps of the facility (when necessary)
• List of event sponsors
• Map of exhibitor area and list of exhibitors

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Marketing and Public Relations

• THE PROGRAM
• May include
• List of schools, teachers and principals
  participating in the event
• School Board required copy
• List of Advisory Board members
• Pages for notes and contacts

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Marketing and Public Relations

• THE PRESS RELEASE
• Answer the WHO, WHAT, WHERE, WHEN, WHY and HOW
  that are expected in any press release.
• Honor promises to sponsors for mention in the
  release.
• Keep it short and focused on the students and
  the Academy Programs.
• Provide the designated contacts information and
  the CTACE and NAF website addresses.

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Marketing and Public Relations

• OTHER MATERIALS
• Flyers for distribution to local businesses,
  parents, students, etc. advertising the event.
• Name badges for presenters, exhibitors, and/or
  students.
• Banners for sponsor companies to be displayed in
  main areas (provided by companies)
• Invitations to potential board members and the
  media.

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Teacher/Student Responsibilities
WHO Academy of Finance Students, Teachers and
Chaperones WHAT BROWARD COUNTY STUDENT
CONFERENCE WHEN April 5, 2005, 700 a.m. to 115
p.m. WHERE Broward County Convention Center
1950 Eisenhower Boulevard, Fort Lauderdale,
FL WHY To Link Community Businesses and
Postsecondary Institutions with High
School Students in Preparing Them for
Personal and Professional Growth CLASSROOM
ACTIVITIES Review Dining Etiquette Business
Etiquette Networking Skills Professional Dress
and Demeanor Preview Program At-A-Glance Create
Nametags for all Students
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Teacher/Student Responsibilities

• REMIND STUDENTS TO EAT BREAKFAST!
• (None will be served.)
• TEACHERS ROLE AS CHAPERONE
• (Review School Board Policy 6303)
• Submit list of participating students and
  chaperones to
• CTACE by 3/18/05
• Invite ROTC Instructor and/or Security Officer to
  chaperone
• Arrange transportation to arrive between 700 and
  800 p.m.
• While on the bus, distribute to students colored
  wristbands
• (delivered by CTACE to schools in advance with
  written instructions)
• Complete appropriate paperwork (TDA, Field Trip
  Report, etc.)
• Get students to and from event safely
• Be a positive role model
• Redirect student misbehavior
• Apply consequences for misbehavior at event and
  school

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Teacher/Student Responsibilities

• TEACHERS ROLE AS FACILITATOR!
• Introduce self to assigned speakers upon arrival
• Maintain comfortable room temperature, lighting,
  seating, technical assistance, etc.
• Greet Presenter and Participants upon entrance
• Place Session Closed-Report to Room 315 once
  seats are full and start time has elapsed
• Record number of participants and level of
  engagement
• Show 5 minutes remaining sign
• Complete evaluation and submit to CTACE
  Headquarters before departure
• STUDENTS EVALUATIONS
• After the event, encourage students to go on-line
  to complete evaluation at www.ctace.com

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Student Conference Survey
Please go to ctace.com to complete the
following survey by 5/5/05. Please indicate
your role at the Broward County Student
Conference Student___ Teacher___
Exhibitor___ Presenter___
Administrator___ Chaperone___
Volunteer___ Please indicate your program
affiliation AOF AOHT ___ AOIT
___ IBE ___ Based on your experience at the
Student Conference, rate the following aspects by
circling 5 to 1 (5 meaning excellent to 1 meaning
poor). Please share what you enjoyed most about
the conference. What would you change about the
conference? Thank you for taking the time to
complete this survey. Your input will be
considered as we plan future CTACE events.
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Student Conference Survey
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Questions Answers
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• THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA
• Stephanie Arma Kraft, ESQ., Chair
• Benjamin J. Williams, Vice Chair
• Carole L. Andrews
• Robin Bartleman
• Darla L. Carter
• Maureen S. Dinnen
• Beverly A. Gallagher
• Robert D. Parks, Ed.D.
• Marty Rubinstein
• Dr. Frank Till
• Superintendent of Schools
• Dr. Earlean C. Smiley
• Deputy Superintendent
• Curriculum Instruction/Student Support
• Frank Vodolo

The School Board of Broward County, Florida,
prohibits any policy or procedure which results
in discrimination on the basis of age, color,
disability, gender, national origin, marital
status, race, religion or sexual
orientation. Broward County Public Schools Is an
Equal Opportunity/Equal Access Employer. Individua
ls with disabilities requesting accommodations
under the Americans with Disabilities Act (ADA)
may call the Equal Educational Opportunities
Department (EEO) at [phone] or Teletype
Machine, TYY [phone].
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Contact Information

• CAREER, TECHNICAL AND ADULT/
• COMMUNITY EDUCATION
• 600 SE Third Avenue, 11th Floor
• Fort Lauderdale, FL 33301
• www.ctace.com
• John J. Miracola
• Director
• Donna Caplan
• Program Curriculum Facilitator
• Academy of Information Technology
• Institute of Business and Entreprenuership
• 754.321.2629 FAX [phone]
• donna.caplan_at_browardschools.com
• Tera Faso
• Academy Facilitator

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• for attending!

Thank you