All aboard!

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All aboard!
Buyers Set Sail to the Vendor Side of eVA
Presented By Erikka J. Veney
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eVA RegistrationGetting Started

• Company and Location Names
• Addresses 4 different types
• Contact Information
• Tax ID
• DUNs Number (www.dnb.com)

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They registered, now where is my vendor?

• Appear on Vendor List after 930a business day
  after registration complete
• Inactive vs. Active Status
• Made active 24 business hours after registration
• Available in Shop Now 48 business hours after
  registration
• SWaM Certification

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eVA Maintenance

• Username and Password Issues
• Registration Level Basic vs. Premium
• Service Area Statewide vs. Targeted Area
• NIGP Commodity Codes Class codes vs. Targeted
  codes
• Solicitation Notification Method eMail vs. Fax
  vs. Postal Service
• Contact information VERY important for
  solicitation notifications
• Ordering Method Electronic vs. US Mail

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What is Ariba?

• eVAs backbone software
• Ariba Buyer (Shop Now)
• Ariba Supplier Network (ASN)
• Catalogs (Punchout)
• Secure, electronic delivery of eVA orders

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Getting Started in the ASN

• 3 important steps
• Register with Ariba (http//supplier.ariba.com)
• Set Preferred Ordering Method in eVA to
  Electronic
• Request Relationship between eVA and Ariba
  accounts

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ASN Registration

• Company Name
• Addresses
• Contact Information
• Tax ID
• DUNs Number (VERY Important)

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ASN Electronic Order Routing Configuration

• Methods of order delivery
• Email
• Fax
• Online (default)
• EDI/CXML

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The Name Game

• eVA HQ Legal Name vs eVA Location Name
• What name shows up on orders?
• Electronic orders and Company Name as listed in
  Ariba
• Non-electronic orders

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ASN Account Maintenance

• Username and Password Issues
• Username is their email address
• Pcard numbers are encrypted on emailed orders, so
  need to login to get
• Vendor contact information
• Failed orders

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Issues that cause orders to fail

• No Ariba relationship
• No DUNS in the Ariba account or does not match
  DUNS in eVA
• Set to electronic in eVA, but no Ariba account
• Attachment to order over 4MB
• Outdated contact information in Ariba for order
  notification to be sent to

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Vendor Tools

• Public Reports
• Vendor Tab
• NIGP Code Look up
• Vendor List
• Media Center